Combo.pdf

USAF METAL NAME TAGS

JBSA-LACKLAND, TX

RFP# FA301621R0030

(i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation number FA301621R0030 is issued as a Request for Proposal (RFP).

(iii) The solicitation documents and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2021-06.

(iv) This acquisition is a 100% Small Business Set-Aside under NAICS Code 332999 All Other Miscellaneous Fabricated Metal Product Manufacturing, with a size standard of 750 employees.

(v) Reference Attachment 1 for line item numbers, quantities and units of measure.

(vi) Description: The resultant action will be a five-year Indefinite Delivery Requirements contract for filling all of the Agency's needs for USAF metal name tags, in accordance with The Institute of Heraldry (TIOH) specifications for approximately 38,000 trainees or prior service personnel per year at JBSA (Joint Base San Antonio) Lackland, TX. The metal name tags are designed for wear on the Air Force Service Dress Uniform. Name tags shall state the last name of the trainee or prior service personnel.

Each trainee or prior service personnel will receive one (1) each USAF Service Coat Metal Name Tag.

The standard required delivery is two weeks (14 calendar days) from the time an order is placed to the contractor. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to make USAF metal name tags. Reference Attachment 2, Statement of Work for full performance details.

Funds are not presently available for this Fiscal Year 22 requirement. Accordingly, this RFP is NOT to be construed as a commitment by the United States Air Force. The Government is NOT liable for any costs and/or activities associated with providing a response to this announcement. Any costs incurred as a result of a response to this announcement shall be borne by the firm. The Government reserves the right to award some or all of the line items represented herein. The Government reserves the right to cancel this solicitation either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse the responder for costs associated with preparing and providing a proposal.

(vii) All orders shall be delivered to 502LRS/LGRM, 1550 Wurtsmith Suite 4, Bldg. 5725, JBSA- Lackland, TX 78236-5250. Reference pages 2-7 for full details regarding proposal submission.

The following clauses and/or provisions with Addenda (as applicable) apply to this requirement and can be reviewed in their full text or by reference in Attachment 1 and/or below. Other clauses and/or provisions determined applicable are also detailed in Attachment 1:

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial Items and Addendum.

(ix) The provision at 52.212-2, Evaluation-Commercial Items and Addendum.

(x) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

RFP# FA301621R0030

(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Items and Addendum.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, with the appropriate clauses check marked.

(xiii) All customary commercial warranties apply to items provided under this solicitation.

(xiv) Defense Priorities and Allocations System: Not Applicable

(xv) Proposals resulting from this solicitation are due no later than Wednesday, 1 September 2021, 4:30 PM Central Time.

(xvi) Proposals shall be submitted through DoD SAFE to the following points of contact: Vivian Fisher, 210-652-8596, email: vivian.fisher@us.af.mil and Rachel E. DeMone, email: rachel.demone@us.af.mil.

Questions shall be submitted via email to Vivian Fisher with a courtesy copy to Rachel DeMone, no later than Friday, 27 August 2021, 2:00 P.M. Central Time. Reference Attachment 1 Addendum to FAR provision 52.212-1 for detailed instructions.

3 Attachments:

1. RFP Clauses and Provisions, and Schedule of Supplies or Services and Prices/Cost (Price Schedule)

2. Statement of Work

3. Financial Questionnaire

ADDENDA TO 52.212-1 Instructions to Offerors--Commercial Items (Jul 2021).

Paragraphs within provision 52.212-1 are tailored as follows:

Paragraph (b) Submission of offers: To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein.

1) Offers must be submitted electronically with acknowledgement of all amendments, if any.

Note: Acknowledgement of solicitation amendments without proposal revisions. If amendments are issued after an offeror submits its proposal and the amendment does not result in an offeror changing its proposal, the offeror must submit a statement acknowledging the amendment(s) by individual amendment number. The statement must include the company name, printed name and title of the individual authorized to sign on behalf of the company along with their signature and date.

2) Proposals must be complete, self-sufficient, and respond directly to the requirements of the solicitation.

The proposal shall clearly demonstrate the ability to provide the required supplies (metal name tags) within the designated time frames in accordance with (IAW) Attachment 2 Statement of Work (SOW).

mailto:vivian.fisher@us.af.mil

RFP# FA301621R0030

A complete proposal consists of two parts, in addition to the completion of any required administrative data such as fill-ins for Representations and Certifications and Contractor Responsibility forms.

**Forms, records, or reports (as applicable) are not included in the page count.**

Part Content Page Limitation I Technical Proposal Fifteen (15) pages, font no smaller than Times New Roman 10 pitch.

II Price Proposal No page limitations - See Price Schedule – Attachment1

Failure to furnish a complete proposal may result in the proposal being determined unacceptable by the Government. Responses to this solicitation (including all parts) must be submitted via e-mail no later than Wednesday, 1 September 2021, 4:30 PM Central Time, . Questions, if any, must also be submitted electronically, via email to be received no later than Friday, 27 August 2021, 2:00 PM Central Time.

3) Government preference is the submission of offers via the Army website DoD SAFE. The completed Technical and Price Proposals along with all administrative documents may be submitted electronically through DoD SAFE. Offerors that choose to use DoD SAFE will use the “Drop-off” function and enter the Government Points of Contact (POCs) email provided below. If offerors require notification of offer receipt by the Government, they must select the option, “send me an email when each recipient picks up the files,” within DoD SAFE.

SAFE LINK: https://safe.apps.mil/

POCs: Vivian Fisher Contracting Officer (CO), vivian.fisher@us.af.mil; 210-652-8596/830-582-6057 Rachel E. DeMone Contracting Officer (CO), rachel.demone@us.af.mil 210-701-0990

Offerors that choose to submit offers through email, are responsible for ensuring receipt by the Government to include all attachments. The Government will not be responsible for any failure of transmission or receipt of the offer, or any failure of the offeror to verify receipt of the emailed offer.

Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this combined synopsis/solicitation. The individual signing the offer must be legally authorized to bind the company.

Provide one (1) electronic proposal copy. PDF, Excel and/or Microsoft WORD documents are acceptable. The submission shall be logically assembled. Each section shall be clearly identified.

All proposal documents shall be in English e-mailed to the POC’s. (Note: periodically the Government e-mail system experiences delays, therefore, offerors are highly encouraged to contact the individuals identified in this combined synopsis/solicitation to confirm delivery and receipt).

4) The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists no additional cost or pricing information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, offerors may be required to submit other than cost or pricing data to support a determination of price reasonableness.

https://safe.apps.mil/ mailto:vivian.fisher@us.af.mil mailto:rachel.demone@us.af.mil

JBSA-LACKLAND, TX

RFP# FA301621R0030

5) PART I, TECHNICAL PROPOSAL. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror's capabilities and for substantiating the validity of stated claims. The Offeror's proposal shall not simply rephrase, reiterate, or restate the Government's own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology that would be used for accomplishing and satisfying the stated requirement(s). The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror's proposal. The Offeror’s Technical Proposal must, at a minimum, address the following technical subfactors IAW the Statement of Work (SOW):

Subfactor # 1 – Metal Name Tag Samples

Standard: IAW SAM.gov Special Notice FA301621NAMETAGSAMPLES, potential Offerors were instructed to provide a pre-bid submission of six (6) USAF metal name tag samples directly to The Institute of Heraldry (TIOH). Three of the samples were to be engraved with the name MARTINEZ- HERRING and three engraved with SMITH (all caps on all 6 samples). TIOH evaluates the samples against the criteria set forth in paragraph 2 of the Statement of Work and documents the results on a pass or fail basis. TIOH then issues letters to those firms whose samples have passed the evaluation criteria, authorizing the firm to manufacture and sell name tags. The Offeror provides a copy of the letter received from TIOH with their proposal.

Subfactor # 2 - Approach to Meet 14 Calendar Day Turnaround Time

Standard: The offeror shall submit a narrative of their approach to meet the 14 calendar day turnaround time for delivery of metal name tags to the Government in accordance with Paragraph 4 of the SOW.

Subfactor # 3 – Approach to Meet 3 Business Day Turnaround Time

Standard: The offeror shall submit a narrative of their approach to meet the three (3) business day turnaround time for delivery of prior service personnel and re-orders/corrected metal name tags to the Government in accordance with Paragraphs 4 and 5 of the SOW.

6) PART II, PRICE PROPOSAL. Complete the offeror information and Price Schedule at Attachment 1 as described below. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, to include all attachments.

***NOTE: ALL QUANTITIES IN THE PRICE SCHEDULE ARE ESTIMATED***

Price Schedule. The periods of performance and applicable contract line item numbers (CLINs) are reflected below. Include a unit price and extended amount for each Firm Fixed Price CLIN for each performance period. To prevent rounding issues, unit prices are limited to two (2) decimal places and no rounding of the extended amount is permitted. The extended amount must equal the unit price multiplied by the number/quantity of units. The proposed prices shall be based on the Offeror's own approach and the Government's SOW requirements as set forth herein. Offerors who change the quantities stated in the Schedule shall render the proposal ineligible for award. Note: It is the responsibility of each offeror to verify their calculations.

RFP# FA301621R0030

Periods of Performance CLIN #s Ordering Period 1 1 Oct 2021 – 30 Sep 2022 0001AA/ 0001AB/ 0002/ 0003/ 0004 Ordering Period 2 1 Oct 2022 – 30 Sep 2023 0101AA/ 0101AB/ 0102/ 0103/ 0104 Ordering Period 3 1 Oct 2023 – 30 Sep 2024 0201AA/ 0201AB /0202/ 0203/ 0204 Ordering Period 4 1 Oct 2024 – 30 Sep 2025 0301AA /0301AB/ 0302/ 0303/ 0304 Ordering Period 5 1 Oct 2025 – 30 Sep 2026 0401AA/ 0401AB/ 0402/ 0403/ 0404

Addendum to paragraph (c) Period for Acceptance of Offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt offers.

Addendum to paragraph (e) Multiple Offers: will not be accepted.

Addendum to paragraph (h) Multiple Awards: The Government will award a single contract on an “all or none” basis; multiple awards shall not be contemplated.

Addendum to paragraph (f) Late submissions, modifications, revisions, and withdrawals of offers.

The following is added:

“(2)(iii) Notwithstanding (2)(i) above, the Contracting Officer may accept a late offer if the Contracting Officer determines accepting the late offer is in the best interest of the Government.”

Proposal replacements as a result of solicitation amendments. Any offerors that may have submitted proposals before all solicitation amendments were posted will be allowed to submit a replacement proposal, in its entirety, if the changes are related to information provided through any or all amendments, as long as the replacement proposal is received before the stated solicitation closing date and time.

Addendum to paragraph (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without interchanges with offerors.

Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct interchanges if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.).

End of Addendum to 52.212-1

ADDENDUM TO FAR 52.212-2 Evaluation – Commercial Items

THIS ADDENDUM REPLACES THE PROVISION AT ATTACHMENT 1 IN ITS ENTIRETY

FAR 52.212-2 Evaluation – Commercial Items (Oct 2014)

1) Basis for Contract Award.

a) This acquisition is being competed under FAR 13.5 Simplified Procedures for Certain Commercial Items, utilizing the Lowest Price Technically Acceptable (LPTA) procedures.

b) The Government intends to award one Firm Fixed Price Indefinite Delivery Requirements contract with five Ordering Periods for this competitive Small Business Set-Aside supply acquisition. Award will be made to the technically acceptable Offeror with the lowest evaluated price who is deemed responsible in accordance with FAR 9.104 and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in the proposal, by submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in a proposal being determined ineligible for award. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability.

c) It is the Government’s intent to evaluate proposals and award contracts without interchanges with offerors. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price, and technical standpoint. However, the Government reserves the right to conduct interchanges if the Contracting Officer later determines them to be necessary.

d) If any aspect of an offeror’s proposal does not meet the government’s requirements and is not considered correctable, the offer may be eliminated. All technically acceptable proposals shall be treated equally except for their price record. Offers will be ranked based on initial assessment of overall total evaluated prices. Offers will then be evaluated for Technical Acceptability followed by Price Reasonableness. Only proposals rated technically acceptable are eligible to receive an award.

1.1 Evaluation Process. Offers will be ranked from lowest to highest based on initial assessment of Total Evaluated Price (TEP), followed by a full evaluation of technical acceptability of the lowest three TEP proposals. If the Government deems it necessary, evaluations of additional proposals, in order of TEP, may be conducted in order to determine price fair and reasonable. A price analysis will be conducted to determine if the lowest price technically acceptable offer is fair and reasonable. Award will be made to the lowest TEP proposal meeting the technical acceptability standards and deemed responsible in accordance with FAR 9.104-1.

1.2 Price Factors

1.2.1 Price Evaluation. An Offeror's proposed TEP will be determined by multiplying the estimated quantities identified in the Schedule of Supplies or Services and Prices/Cost (hereinafter referred to as Price Schedule) by the proposed unit price for each CLIN to obtain an extended amount. The extended amounts for each CLIN will then be totaled to obtain the estimated total for each ordering period. The TEP consists of the overall total of all ordering periods. The estimated total for each ordering period will added together to obtain the TEP.

The contract will include FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional 6 months beyond the awarded contract performance period. The price for that period will be determined based on the unit prices proposed for the current option period and will be evaluated at time of award. In the event the Government requires continued performance, the Government's evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services.

1.3. Technical evaluation. If the Government receives three (3) or fewer proposals, all proposals will be evaluated for Technical Acceptability. If the Government receives more than three (3) proposals, the Government will only select the three (3) lowest priced proposals and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional proposals for Technical Acceptability if in the Government's best interest. If additional proposals are evaluated for Technical Acceptability, they will be selected in the order of TEP.

1.3. Acceptability Ratings. The factors listed below will be evaluated for one of the following ratings:

(i) Acceptable - The proposal meets the minimum requirements of the solicitation.

(ii) Unacceptable - The proposal does not meet the minimum requirements of the solicitation.

1.4 Evaluation of Factors. Offerors are advised that their initial submission should be their best effort.

Only Technically Acceptable proposals, either initially or as a result of interchanges (if conducted), are eligible for award. If award is made without interchanges, proposal revisions will be not be permitted.

The Government will evaluate the proposals selected above for Technical Acceptability on an Acceptable/Unacceptable basis. For the technical proposal to be rated as "Acceptable", all technical subfactors must be rated "Acceptable". If any technical subfactor is rated "Unacceptable", the overall proposal will be rated as "Unacceptable". The technical proposal will be evaluated for the following technical subfactors:

Subfactor #1 -Metal Name Tag Samples

Standard: IAW SAM.gov Special Notice FA301621NAMETAGSAMPLES, potential Offerors were instructed to provide a pre-bid submission of six (6) USAF metal name tag samples directly to The Institute of Heraldry (TIOH). Three of the samples were to be engraved with the name MARTINEZ- HERRING and three engraved with SMITH (all caps on all 6 samples). TIOH evaluates the samples against the criteria set forth in paragraph 2 of the Statement of Work and documents the results on a pass or fail basis. TIOH then issues letters to those firms whose samples have passed the evaluation criteria, authorizing the firm to manufacture and sell name tags. The Offeror provides a copy of the letter received from TIOH with their proposal. .

The standard has been met when: TIOH has evaluated the pre-bid samples submitted by the Offeror and confirmed they have passed the requirements of paragraph 2 of the SOW. TIOH has issued a Letter of Authorization to the Offeror to manufacture and sell USAF Metal Name Tags to the Government as of the closing date of this proposal.

NOTE: If the Subfactor 1 standard is not met evaluation will cease and the proposal will no longer be considered.

Subfactor #2 – Approach to Meet 14 Calendar Day Turnaround Time

Standard: The offeror shall submit a narrative of their approach to meet the 14 calendar day turnaround time for delivery of metal name tags to the Government in accordance with Paragraph 4 of the SOW.

The standard has been met when: The Offeror’s narrative clearly addresses the approach to be used to meet the 14 calendar day turnaround time for delivery of metal name tags to the Government in accordance with Paragraph 4 of the SOW.

RFP# FA301621R0030

Subfactor #3 – Approach to Meet 3 Business Day Turnaround Time

Standard: The offeror shall submit a narrative of their approach to meet the three (3) business day turnaround time for delivery of prior service personnel and re-orders/corrected metal name tags to the Government in accordance with Paragraphs 4 and 5 of the SOW.

The standard has been met when: The Offeror’s narrative clearly addresses the approach to be used to meet the three (3) business day turnaround time for delivery of prior service personnel and re-orders/ corrected metal name tags to the Government in accordance with Paragraphs 4 and 5 of the SOW.

“Definition: Interchanges

Interchanges can be informal or formal. The Contracting Officer may use e-mail, send an Interchange Notice (IN) or phone call, etc., asking for clarifications, change pages, revisions or other documentation. The Government may conduct interchanges with one, some, none, or all offerors at its discretion. Only proposals rated technically acceptable, either initially or as a result of interchanges, will be eligible for award.