Combo - 319 OG IT Support Final.pdf

DEPARTMENT OF THE AIR FORCE 319th CONTRACTING SQUADRON (ACC) GRAND FORKS

AIR FORCE BASE ND

COMBINED SYNOPSIS/SOLICITATION

RFQ – 319 OG IT Support (FA465922Q0006)

Requesting Agency: 319th Operations Group – 319 OG 701 Eielson Drive Grand Forks AFB, ND 58205

Purchasing Agency: 319th Contracting Squadron – 319 CONS/PKB 295 Steen Blvd. Bldg. 242 Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) number FA465922Q0006.

This requirement is being solicited as a small business set-aside. The NAICS code for this requirement is 517311 with a size standard of 1500 Employees.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 Effective 30 Jan 2022; Defense Federal Acquisition Regulation Effective 18 March 2022; and Air Force Federal Acquisition Regulation AFAC 2021-0726, Effective 27 Oct 2021.

OFFER SCHEDULE:

Potential Offerors shall include the total price to provide for all of the items listed in the Offer Schedule (Attachment 3).

Period of Performance:

Period Type Period Dates Base Year 1 October 2022 – 30 September 2023 Option 1 1 October 2023 – 30 September 2024 Option 2 1 October 2024 – 30 September 2025 Option 3 1 October 2025 – 30 September 2026 Option 4 1 October 2026 – 30 September 2027

Offerors should thoroughly read the attached Performance Work Statement (Attachment 1) before submitting a quote to the Government.

There will be no site visit for this effort. Questions shall be submitted to Lt William West via email at william.west.36@us.af.mil and are due no later than 28 June 2022 at 10:00AM CST.

All quotes will be due NLT 15 July 2022 at 10:00AM CST.

mailto:william.west.36@us.af.mil

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*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal.

Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

Quotes are due no later than 10:00 AM. Central Standard Time, 20 May 2022. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

Lt William West, Contracting Officer (701) 747-6232 or e-mail: william.west.36@us.af.mil Mr. Graham Pritchett, Contracting Officer, (701) 747-5256 or email: graham.pritchett@us.af.mil

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS

(a) Quote shall include the contractor’s Bid Schedule as follows:

(1) Contractor’s Unit and Total Price relating to each of the CLIN/Items in Offer Schedule (Attachment 3).

(i) Vendor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, quoted unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

(b) Company Point of Contact with name, address, email address, and telephone number.

(c) Small Business Type and CAGE Code

(d) Quotes must be valid until 15 August 2022.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award.

Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

mailto:william.west.36@us.af.mil mailto:graham.pritchett@us.af.mil

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TECHNICAL ACCEPTABILITY:

At a minimum, proposed personnel will be evaluated based on the skills deemed by the Government to be necessary to successfully complete the requirements. Offerors shall provide the necessary documentation to be considered acceptable for the requirements in the below PWS sections:

Sub-factor 1: General Qualifications for all positions

• U.S Citizenship

• Assurance that member can pass Physical Exam and Light Office Lifting

• Proof of necessary security clearance (IAW Table 4 of PWS)

Sub-factor 2: Information Technologist: 3.0-3.1.41

• Resume proving a minimum of five years’ experience with:

o C-CS field's concepts, practices and procedures o Ground based telecommunications systems o Avionics and information system technology, management of program and project implementation actions o Air Force planning documents and application of these documents to the C-CS systems

• Resume proving a minimum of four years’ experience with:

o Asynchronous Transfer Mode (ATM) o Ethernet, local, and wide area networks o UNIX and non-UNIX operating systems o Voice over Internet Protocol technology o Cryptology systems and regulatory requirements

• Proof of Security+ CE baseline certification or detailed plan to obtain certification by contract start

• 52.212-2 C-CS technologies minimum of five (5) years of experience

Sub-factor 3: Programmer: 4.0-4.1.10

• Resume proving:

o degree in computer programming or related field o a minimum of three years’ experience performing as a software developer and programmer.

o Programming experience with Visual Basic, C++ and SQL.

o Programming experience utilizing macro enabled coding of Microsoft Excel, Access and

SharePoint

The labor/effort and technical discriminators proposed must reflect an understanding of these requirements.

PRICE:

In the Offer Schedule (Attachment 3), list all labor categories and hours necessary to fulfill the requirements of the PWS. Provide pricing for each CLIN identified for the initial period of performance and each of the option periods. Price will be evaluated on the total evaluated price, which will be the sum of all option years.

PAST PERFORMANCE:

Past performance will be determined by the offerors rating in Contractor Performance Assessment Reporting System (CPARS). The offeror will submit two contract numbers that have similar scopes of work and have taken place in the past five years.

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ADDENDUM TO FAR 52.212-2 Evaluation - Commercial Items

BASIS FOR CONTRACT AWARD: This is a competitive Lowest Price Technically Acceptable (LPTA) with Past Performance Acceptability in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13, Department of Defense (DoD) FAR Supplement Procedures, Guidance and Information Part 213, and Air Force FAR Supplement (AFFARS) Part 13. By submission of its quote in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Offerors – Commercial Items, the offeror accedes to the terms of this model contract. Failure to meet a requirement may result in a quote being determined unacceptable. Award will be made to the lowest price quote that meets technical standards and an acceptable past performance rating. The evaluation process will include the following:

TECHNICAL EVALUATION OF OFFERS:

1. General: Each offeror’s written technical proposal shall be evaluated, based on the sub-factors below, to determine if the offeror provides a sound, compliant approach that meets the requirements of the PWS and demonstrates a thorough knowledge and understanding of those requirements. The technical proposal addresses each of the following sub-factors in sufficient detail.

Sub-factor 1: General Qualifications for all positions Sub-factor 2: Information Technologist: 3.0-3.1.41 Sub-factor 3: Programmer: 4.0-4.1.10

Additionally, the quote will be based on an acceptable or unacceptable basis. To be considered acceptable, the offeror will have to comply with 100% of requirements listed below. Any determination of unacceptability on the qualifications listed below will remove the offeror from consideration for award.

GENERAL QALIFICATIONS FOR ALL POSITIONS

Skill and Qualification Requirements

Acceptability/Unacceptability

U.S. Citizen Acceptable: The member is a US Citizen

Unacceptable: The member is not a US Citizen

Pass a standard Physical Exam Acceptable: The member can pass a physical exam consisting of medical history, height, weight, and blood pressure.

Unacceptable: The member cannot pass a physical exam.

Complete Light office lifting Acceptable: The member can complete light office lifting, defined as moving a 20lb box up a flight of stairs.

Unacceptable: The member cannot complete light office lifting defined as moving a 20lb box up a flight of stairs.

Secret Security Clearance/NATO Acceptable: The member has appropriate

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Secret clearance for area of responsibility as designated in Table 4 of the PWS

Unacceptable: The member does not have appropriate clearance for area of responsibility as designated in Table 4 of the

PWS

INFORMATION TECHNOLOGIST SPECIFIC REQUIREMENTS

Skill and Qualification Requirements Acceptability/Unacceptability

Knowledge of Air Force C-CS technologies with a minimum of five (5) years of experience working with a variety of the C-CS field's concepts, practices and procedures, ground based telecommunications systems, avionics and information system technology, management of program and project implementation actions, and Air Force planning documents and application of these documents to the C-CS systems.

Acceptable: The member has knowledge of Air Force C-CS technologies with a minimum of five

(5) years of experience working with a variety of the C-CS field's concepts, practices and procedures, ground based telecommunications systems, avionics and information system technology, management of program and project implementation actions, and Air Force planning documents and application of these documents to the C-CS systems.

Unacceptable: The member does not have knowledge of Air Force C-CS technologies with a minimum of five (5) years of experience working with a variety of the C-CS field's concepts, practices and procedures, ground based telecommunications systems, avionics and information system technology, management of program and project implementation actions, and Air Force planning documents and application of these documents to the C-CS systems.

Minimum of four` years of experience with Asynchronous Transfer Mode

(ATM)

Acceptable: The member has a minimum of four` years of experience with Asynchronous Transfer Mode

(ATM).

Unacceptable: The member does not have a minimum of four` years of experience with Asynchronous Transfer Mode (ATM).

Minimum of four` years of experience with ethernet, local, and wide area networks

Acceptable: The member has a minimum of four` years of experience with ethernet, local, and wide area networks.

Unacceptable: The member does not have a minimum of four years of experience with ethernet, local, and wide area networks.

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Minimum of four` years of experience with UNIX and non-UNIX operating systems

Acceptable: The member has a minimum of four` years of experience with UNIX and non-UNIX operating systems.

Unacceptable: The member does not have a minimum of four` years of experience with UNIX and non-UNIX operating systems.

Minimum of four` years of experience with Voice over Internet Protocol technology

Acceptable: The member has a minimum of four years of experience with Voice over Internet Protocol technology.

Unacceptable: The member does not have a minimum of four years of experience with Voice over Internet Protocol technology.

Minimum of four` years of experience with cryptology systems and regulatory requirements

Acceptable: The member has a minimum of four years of experience with cryptology systems and regulatory requirements.

Unacceptable: The member does not have a minimum of four` years of experience with cryptology systems and regulatory requirements.

Access to DoD information systems will be required to perform contract duties. The Contractor, at the time of contract award, must ensure contractor personnel possess a valid, current, Security+ CE baseline certification IAW DoD 8570.01-M. (Refer to Section

9.0 - SECURITY INSTRUCTIONS for further instructions.)

Acceptable: The member possesses a valid, current Security+ CE baseline certification IAW DoD 8570.01-M.

Unacceptable: The member does not possess a valid, current Security+ CE baseline certification IAW DoD 8570.01-M.

PROGRAMMER SPECIFIC REQUIREMENTS

Skill and Qualification Requirements Acceptability/Unacceptability Minimum of Bachelor’s degree in computer programming or related field

Acceptable: The member has a bachelor’s degree in computer programming or related field.

Unacceptable: The member does not have a bachelor’s degree in computer programming or a related field.

Minimum of (3) years’ experience performing as a software developer and programmer.

Acceptable: The member has a minimum of three years’ experience performing as a software developer and programmer.

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Unacceptable: The member does not have a minimum of three years’ experience performing as a software developer and programmer.

Programming experience with Visual Basic, C++ and SQL.

Acceptable: The member has programming experience with Visual Basic, C++ and SQL.

Unacceptable: The member does not have programming experience with Visual Basic, C++ and SQL.

Programming experience utilizing macro enabled coding of Microsoft Excel, Access and SharePoint

Acceptable: The member has programming experience utilizing macro enabled coding of Microsoft Excel, Access and SharePoint.

Unacceptable: The member does not have programming experience utilizing macro enabled coding of Microsoft Excel, Access and SharePoint

Please provide rationale to support all requirements listed above. Examples of rationale can be resumes, proof of citizenship, system/program certificates, etc. Supporting documents should accompany offer and will be assessed by the Government.

2. Mission Essential Services: Submit a written plan to ensure the continuation of these services in crisis situations. The offeror will submit a quote to clarify how the services outlined in the PWS will continue to be executed in the time of crisis. The written plan will be evaluated on the basis that there is no lapse in capability of mission to continue.

PAST PERFORMANCE EVALUATION FACTORS:

Past Performance shall be rated on the basis of performance rating within the Contractor Performance Assessment Reporting System (CPARS). The offeror shall be evaluated two CPARS evaluations over the period of the last five years for contracts of similar scope of work. The contractor will be evaluated as either acceptable or unacceptable. The following criteria will be used to determine whether the contractor’s CPARS rating is acceptable or unacceptable:

CPARS RATING ACCEPTABILITY

Exceptional, Very Good, Satisfactory Acceptable Marginal or Unsatisfactory Unacceptable No CPARS rating Neutral; Neutral ratings will be determined acceptable

For offerors in a teaming arrangement where two or more companies form a partnership or joint venture (JV), the following will apply: (i) for a JV at least one partner must be rated “Acceptable;” and (ii) for prime-subcontractor(s) partnerships, the prime must be rated “Acceptable” in order for the partnership to be rated “Acceptable” as a whole.

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PRICE EVALUATION FACTORS:

The government will rank all quotes by total evaluated price (TEP). Quote will be analyzed for errors, omissions, and mistakes. The quoter’s total quoted price will be determined by multiplying the estimated quantities by the unit price of 0001, 0002, 0003, 0004, 0005, 0006, 0007, 0008, 0009, 0010, 0011. 0012, 0013, 0014, 0015, 0016, 0017, 0018, 0019, 1001, 1002, 1003, 1004, 1005, 10006, 1007, 1008, 1009, 2001, 2002, 2003, 2004, 2005, 2006, 2007, 3001, 3002, 3003, 3004, 3005, 3006, 3007, 4001, 4002, 4003, 4004, 4005, 4006, 4007 for each Contract Line Item. Number (CLIN) to confirm the extended total amount for each CLIN. Additionally, an option period of 6-months will be evaluated based on the total of half of the final option year. The sum of all extended amounts (including Option CLINs) will be the quoter’s total quoted price. Quoters are cautioned to submit sufficient information and in the format specified in the FAR 52.212-1 and/or its addendum. Quoters may be asked to clarify certain aspects of their quote or respond to adverse past performance information to which the quoter has not previously had an opportunity to respond.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for offer revision. The Government intends to award contract without discussions with respective quoters. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

52.232-18 Availability of Funds. Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

5352.201-9101 OMBUDSMAN Jun 2016

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Lt Col Aaron D. Judge, 129 Thompson St., Bldg 586, Rm 129, Comm: 757-764-5372, aaron.judge@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon,Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall bedirected to the Contracting Officer.

5352.242-9001 COMMON ACCESS CARDS (CACs) FOR CONTRACTOR PERSONNEL Nov 2012 5352.242-9001 COMMON ACCESS CARDS (CACs) FOR CONTRACTOR PERSONNEL (NOV 2012)

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(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

5352.242-9000 Contractor Access to Air Force Installations 10/1/2019

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing.

When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and a base pass request or a DoD Cardholder Sponsor to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 501, Personnel Security Program Management and citing the appropriate paragraphs as applicable.

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(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

LIST OF ATTACHMENTS:

1. Performance Work Statement

2. Clauses: The full text of the FAR, DFARS, and AFFARS can be accessed at https:/www.acquisition.gov.

3. Offer Schedule

4. Wage Determination 2015-5659 Rev. 15

5. Wage Determination 2015-4973 Rev. 19 http://www.acquisition.gov/