CombinedSynSol 1291S820R0043 - 1 May 2020.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 1291S820R0043

Posted Date: 05/01/2020

Original Response Date: 05/15/2020

Current Response Date: 05/15/2020

Product or Service Code: S201

Set Aside: Total Small Business

NAICS Code: 561720

Contracting Office Address

USDA Forest Service Regional Office 1323 Club Drive Vallejo, CA 94592

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. The contractor shall furnish all labor, supervision, materials, supplies, transportation, and personnel necessary to meet or exceed the contract specifications for janitorial services for the USDA – Forest Service, located at the Monterey Ranger District in King City, California. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a "request for quotations (RFQ).” The solicitation document and incorporated provisions and clauses are those in effect Acquisition Circular.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561720, with a small business size standard of $18M.

The USDA Forest Service is seeking janitorial services located at the Monterey Ranger District in King City, California. Prior to commencement of work, the Contracting Officer will arrange a meeting with the Contractor at a mutually agreeable time. The representatives will attend the meeting to discuss work schedules, the scope of the contract, responsibilities of both parties, and to promote a better understanding between the Contractor and Forest Service personnel.

Developed by Virtual Acquisition Office™ for federal government use and customization.

All interested companies shall provide quotation(s) for the following:

Services

The Contractor shall furnish all equipment (i.e., vacuums and their accessories, brushes, brooms, mops, rags, cleaning utensils) and cleaning products (i.e., window cleaner, soap dispenser refills, paper product, toilet Paper, Liners, Paper Towels, multi-purpose cleaners, etc.)

during the contract period. Refer to the Schedule of Items and Statement of Work for additional project requirements.

Place of Performance

Address: Monterey Ranger District 406 S. Mildred Ave King City, CA

Postal Code: 93930

Country: UNITED STATES

Solicitation Provisions and Contract Clauses

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (OCT 2018)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (DEC 2019)

The following contract clauses apply to this acquisition:

CLAUSES INCORPORATED BY REFERENCE:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2018)

ADDENDUM TO FAR CLAUSE 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL

ITEMS (INCORPORATED BY REFERENCE ON STANDARD FORM 1449).

The following clauses are added to the terms and conditions in FAR 52.212-4:

FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

FAR 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014)

FAR 52.232-39 UNENFORCABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

FAR 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

FAR 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the options(s).

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years, 6 months.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executives Orders (OCT 2019)

The following subparagraphs of FAR 52.212-5 are applicable:

(a)(1-3) (b)(2), (4), (8), (14), (20), (22), (25), (26), (27), (28), (30), (33), (40), (42), (45), (54), (55), (c)(2) (d)(1-3) (e)(1), (2)

CLAUSES INFORPORATED BY FULL TEXT:

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contact incorporates one or more clauses by reference, with the same force and effects as If they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

https://www.acquisition.gov/?q=brosefar

FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS.

(DEC 2013)

https://www.acquisition.gov/?q=brosefar

(a) Upon receipt of accelerated payments from the Government, the contractors shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

Evaluation Criteria

Award shall be made to the quoter, whose quotation, is evaluated as the best value to the Government. Quotations will be evaluated based on the following factors:

1. Specialized and Technical Expertise

2. Past Performance

3. Price

Evaluation Approach

The Government will evaluate information based on the following evaluation criteria: (1) Specialized and Technical Expertise, (2) Past Performance, and (3) Price.

1. Specialized and Technical Expertise including (a) Capability Statement – Capability and Credentials by Personnel; (b) Equipment shall meet all standards established by the specifications incorporated by reference and shall be maintained in good repair by the contractor. For additional equipment specification requirements reference paragraph four (4) of the Statement of Work (SOW).

2. Past Performance (include recent & relevant contracts).

The Government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this solicitation. The Government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess performance.

http://acquisition.gov/comp/far/index.html

Provide a list of no more than five (5), of the most relevant contracts performed within the last three (3) years. The Government considers “relevant” present/past performance to be present/past performance effort involved in similar scope and magnitude of efforts and complexities this solicitation requires.

3. Price

When combined, the non-price factors are equal to price. The Government reserves the right to make price/non-price trade-offs that are in the best interest and to the advantage of the Government. Award may not necessarily be made to the Offeror submitting the lowest quote.

The Technical Acceptability evaluation provides an assessment of the offeror’s capability to satisfy the Government’s requirement. The evaluation will focus on whether the offeror’s quotation meets or does not meet the Government’s requirements. The Technical Acceptability factor will receive one of the adjectival ratings defined below. Elements will not be rated separately, rather they will be evaluated together in order to derive an overall Technical Acceptability factor rating. Quoters must receive an “Acceptable” rating for the Technical Acceptability factor in order to be considered for award.

Technical Acceptable/Unacceptable Ratings and Descriptions

Acceptable Rating Quote clearly meets the minimum requirements of the solicitation.

Unacceptable Rating

Quote does not clearly meet the minimum requirements of the solicitation.

Quotes shall include the following:

1. Solicitation/Contract/Order for Commercial Items (SF 1449).

2. Technical Response.

3. Past Performance.

4. Price.

All quotations shall be sent via email to :

T. Paige Hurt, Contracting Officer Email: tiffany.hurt@usda.gov

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the mailto:tiffany.hurt@usda.gov award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter, shall list exception(s) and rationale for the exception(s).

52.237-1 Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Site visits will be held on Friday May 8, at 9:00 am. Joni VanPelt at 831.525.6699 email:

joni.vanpelt@usda.gov will be the Contracting Officer Representative (COR) on site during the site visit. For all site visit details, please also include the Contracting Officer, T. Paige Hurt

707.562.9205 email: tiffany.hurt@usda.gov

Questions/clarifications regarding the RFQ shall be submitted to tiffany.hurt@usda.gov no later than May 11, 2020, 1:00 pm Pacific Standard Time. Please ensure questions/clarifications are received before the suspense date. Quotes are due no later than 4:30 pm Pacific Standard Time, Friday, May 15, 2020. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). E-mailed quotes will be accepted at tiffany.hurt@usda.gov

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to T. Paige Hurt, tiffany.hurt@usda.gov

Point of Contact

T. Paige Hurt, (707) 562-9205, tiffany.hurt@usda.gov mailto:joni.vanpelt@usda.gov