Attachment 1 - Schedule of Items and Scope of Work - 1 May 2020.pdf

1291S820R0043

SCHEDULE OF ITEMS

BASE YEAR PLUS THREE (3) OPTION YEARS

Janitorial Services – Monterey Ranger District

King City, CA

ITEM DESCRIPTION QTY UNIT UNIT

PRICE

TOTAL

Base Period Janitorial Services

1 June 2020 – 31 May 2021

12 Month $ $

Option Year

One (1)

Janitorial Services

1 June 2021- 31 May 2022

12 Month $ $

Option Year

Two (2)

Janitorial Services

1 June 2022 – 31 May 2023

12 Month $ $

Option Year

Three (3)

Janitorial Services

1 June 2023 – 31 May 2024

12 Month $ $

Total Quotations for all periods:

Statement of Work

SCOPE OF CONTRACT

The Contractor shall furnish necessary labor, equipment, and supplies (except as specified below) for janitorial services for the Monterey Ranger District, 406 South Mildred Ave., King City, California 93930.

APPROXIMATE SQUARE FOOTAGE (optional) **

Main office -------------------------------------APPR. 5,000 sq. ft.

Areas not to be cleaned: LEO Office, File Room and Heritage Room, Computer Room.

Outside Restrooms ---------------------------- 82 sq. ft.

CONTRACTOR-FURNISHED PROPERTY

The Contractor shall furnish all equipment (i.e., vacuums and their accessories, brushes, brooms, mops, rags, cleaning utensils) and cleaning products (i.e., window cleaner, soap dispenser refills, paper product, toilet Paper, Liners, Paper Towels, multi-purpose cleaners, etc.) during the contract period.

PRE-WORK CONFERENCE

Prior to commencement of work, the Contracting Officer will arrange a meeting with the Contractor at a mutually agreeable time. The representatives will attend the meeting to discuss work schedules, the scope of the contract, responsibilities of both parties, and to promote a better understanding between the

Contractor and Forest Service personnel.

SUPERVISION

Before work starts, the Contractor shall designate in writing an English-speaking person to be acting during the Contractor’s absence from the work site. The Contractor shall list the extent of authority his representative will have on the job. The Contractor or the acting authorized representative shall receive orders and instructions from the Contracting Officer’s Representative and shall take such action as is required to keep the job in progress under the terms of the contract.

WORK STANDARDS AND CONDUCT

All work under this contract shall be performed in a skillful and professional manner. The Contracting

Officer may, in writing, require the Contractor to remove from the work any employee the Contracting

Officer deems incompetent, careless, or otherwise objectionable or of questionable character or for theft, possession and/or removal of materials, supplies, equipment, or any Government owned property.

The contractor shall ensure that all doors entered are relocked and any doors leading to the outside are locked.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to the employees as may be necessary.

The Contractor shall prohibit the employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones, computer terminals or office equipment provided for official Government use, except as authorized elsewhere in this contract.

WORD DEFINITIONS

Wash – Scrub and polish with cleaning agent all surfaces and remove mineral deposits caused by water.

Dust – Remove dust from entire area mentioned with dust cloth. If dirt is stuck to object, wash it off.

Remove dust from top of all cubicles.

Clean – Remove dirt, impurities, soil or stains, if necessary, to accomplish this wash, clean, and polish any metal hardware on the fixtures. Cubicle windows cleaned.

Floor Cleaning – “Floors shall be cleaned” means washed or scrubbed free of all material stuck to or lying on the floor and floor free from streaks, including baseboards.

Carpet Cleaning – Remove all papers, gum, or any other objects from the rug. Use spot and/or stain remover to remove carpet stains where they occur especially in high traffic areas.

Vacuum Carpet – All carpeted areas from wall to wall, along baseboards, under desks, bookcases and tables, around file cabinets. Move chairs and vacuum area where chairs usually sit.

Empty – Leave all wastebaskets and recycle receptacles free of any trash.

Traffic Areas – Lobby, conference rooms, and hallways.

Windows – Cleaned as necessary.

SUPPLIES AND EQUIPMENT

The Contractor shall furnish all supplies and equipment necessary to accomplish the work except the following which will be supplied by the Government:

Keys will be issued to the Contractor

**The Contractor will advise the Contracting Officer’s Representative (COR) when supplies of these items are getting low.

JANITORIAL SERVICES

The Contractor shall check the janitor’s designated message spot for messages upon arrival each workday.

The Contractor shall complete the Janitorial Daily Log of Work form (attached) on a daily basis and submit to the COR.

**As Government-furnished supplies are needed, the Contractor shall complete the Janitorial Supplies

Needed form (attached) and submit it to the COR.

SCHEDULE OF WORK

Duties are to be performed according to the following schedule. Work to be performed on Tuesday and

Friday between the hours of 6:00 p.m. and 7:00 a.m.

(1) Routine Services – The following duties shall be accomplished twice weekly (3-4 days apart):

Clean and vacuum all carpeted floors. This includes removing stains from traffic areas as they occur.

Gather all wastepaper/trash and place for disposal in Government bins. Including recycled paper bins and put in the recycle container.

Wash, disinfect, and clean conference room fixtures, counter tops and tables.

Sweep and wet mop restroom floors with a water deodorant/disinfectant solution. Wash and sanitize toilet bowls, toilet seats, and urinals with water, disinfectant, deodorant solutions. Wash and clean restroom fixtures and mirrors, wash restroom stall door handles and locks. Refill toilet tissue, paper towels, and hand soap dispensers in ALL restrooms. Empty and re-line feminine product disposal containers. Wash restroom walls, clean and sanitize with water, disinfectant and deodorant solution.

Mop and polish floor wash the outside of the refrigerator, and clean the counters, sink and fixtures in the break room.

Sweep and mop all concrete floors.

Dust disinfect and clean reception area desks and countertops.

Wash and sanitize toilet bowl and toilet seat with water, disinfectant, deodorant solutions. Refill toilet tissue, paper towels, and hand soap dispensers in restrooms

(2) Weekly Services – The following shall be accomplished twice per week:

• Clean and wash entry way glass doors at main office.

• Replace trash can liners in all buildings as needed.

• Dust tables, telephones, and counters in all buildings.

• Wash and clean toilet stall walls inside and out with disinfectant in the main office.

• Clean cobwebs from walls and ceilings in ALL buildings.

• Clean, wash and disinfect walls and floors of the two showers in the main building.

• Dust the top of the cubicle walls.

• Sweep front walkway of main office

(3) Monthly Services – The following items shall be accomplished once each month:

• Dust all air duct grills during heating and cooling seasons.

• Dust all window ledges and moldings.

• Dust and wash furniture other than desks this includes but is not limited to chair legs, file cabinets, bookshelves, etc.

• Remove spots, smudges, and finger marks from around doors and around switch plates. Spot clean walls where needed.

• **Using a disinfectant solution damp wash telephone receivers.

• To preserve pipe sanitation the contractor shall pour at least one quart of water (could be used mop water) down the floor drains in ALL restrooms and showers.

(4) Quarterly Services – The following services shall be accomplished Quarterly.

• All windows shall be washed on the inside and out. Wash all window screens.

• Concrete floors shall be cleaned and waxed or agreed upon cleaning.

• Dust all window blinds and leave down for inspection by the COR.

• Dust and clean all doors on the inside of the doors.

• Dust and clean all door handles and the areas around the handles in all the buildings.

• Dust the tops of all doors including restroom stall dividers.

WAGES

Wage Determination Number 2005-2045, Revision 15 is applicable to this contract and is attached.

MONTEREY RANGER DISTRICT

JANITORIAL LOG OF WORK

___________________________________ Contract Number: _______________

Work Week Date(s)

THIS LOG SHALL BE SUBMITTED ON SUNDAY AT THE END OF EACH WORK WEEK

CHECK BLOCKS AFTER COMPLETION

R = ROUTINE W = WEEKLY M = MONTHLY Q = QUARTERLY AS = AS NEEDED

M Tu W Th F Sa Su DUE Routine and Weekly Items

R Clean and vacuum all carpeted floors

AS Remove stains from traffic areas of carpet as needed

R Empty waste baskets and garbage cans

R Clean fixtures, sinks and mirrors in all restrooms

R Wash restroom stall door handles and locks

R Clean conference room fixtures and tables.

R Clean break room fixtures, sinks and outside of refrigerator

R Sweep & Mop all concrete floors

R Clean and disinfect toilets in all restrooms

R Sweep and Mop all restroom Floors.

R Refill toilet paper, towels and soap dispensers

W Dust, wash reception area desks and counters

W Clean restroom fixtures, sinks and mirror and disinfect toilet of lone restroom by engineering warehouse and in Fitness House

W Clean and vacuum carpet and mop restroom floor in

Fitness House (Warehouse).

W Clean entry way glass doors of main office

W Dust all equipment in Fitness House.

W Refill toilet paper, towels and soap of lone restroom by engineering warehouse and in Fitness House

W Clean cobwebs from walls and ceilings in all buildings

W Dust and clean tables, telephones, and counters in cubies.

W Wash/disinfect toilet stall walls inside and out

W Clean/disinfect walls and floors of showers

W Sweep front walkway of main office

(√) DUE Monthly and Quarterly Items

M Dust all air duct grills during heating and cooling seasons.

M Dust window ledges and all moldings

M Dust top of cubie walls.

M Clean Cubie Windows.

M Damp wash telephone receivers with disinfectant solution

M Dust and wash furniture, Front counter, Conference Tables and Room.

M Pour water down floor drains in restrooms and showers

Q Wash windows inside and out, including screens

Q Clean and wax concrete floors (application for Concrete floors).

Q Dust all window blinds and leave in down position and closed

Q Sweep porch and back room of Fitness House

Q Dust and clean routing on all doors on the ground floor

Q Dust and clean all door handles and the areas around the handles in all buildings

Q Dust the tops of all doors including restroom stall dividers

Q Remove fluorescent light fixtures, clean and reinstall

I CERTIFY THAT THIS LOG, AS FILLED IN, IS COMPLETE AND CORRECT.

Signature of Contractor Date