Combined Synospis-Solicitation-SCVS-SFE.pdf

(i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii)This solicitation is issued as a Request for Proposal (RFP) solicitation number W91SMC20R1005.

(iii)The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular through FAC 2020-07.

(iv)This requirement is Small Business set-aside under NAICS 611710, and the small business standard size is $16,500,000.

(v) The table below show the list of line items, quantity, and unit of measure.

CLIN Price

Labor

Material Equipment Rental

Travel eCMRA

Total

(vi) See attached Performance Work Statement for further description of specifications.

(vii)The training site is located at the Sparta Training Area at 1803 N. Hillcrest Dr. Sparta IL, 62286. The building of the sites shall be completed No Later than 20 September 2020 and Completion of contract will be 30 September2020.

(viii)The provision at 52.212-1, Instruction to Offerors-Commercial, applies to this acquisition.

(a) North American Industry Classification System (NAICS) code and small business size standard is located in paragraph (iv). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) The Offeror’s proposal shall be submitted in accordance with the instructions in this solicitation. See the below table for guidance on volume content, page limitations, documents required, and other information. The offeror’s proposal shall be submitted in digital copy. Files shall not contain classified data. The use of hyperlinks in proposals is prohibited. Proprietary information shall be clearly marked.

Table I - Contract Proposal

RFQ No. W91SMC20R1005 (CERF-P SCVS/Special Focus Exercise)

Proposals Due: 21 July 2017 04:20 PM Central Time Anticipated Periods of Performance: Day after award to 30 September.

Site Construction NLT 20 September 2020

Proposal Volume/Section Page Limits (Maximums) File Naming Structure

Volume I - Technical Proposal [OfferorName] TECH

Technical Understanding/Approach 15 Pages

15 Page Maximum

Volume II - Management [OfferorName] MGMT

Section 1 - Management Plan 5 pages

Section 2 - Safety Plan 5 pages

10 Page Maximum

Volume III - Past Performance [OfferorName] PP

Section 1 - Project 3 page per project 9 pages Maximum

Volume IV - Price No page limit [OfferorName] Price

The Offeror is cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. The Offeror is responsible for including sufficient details to permit a complete and accurate evaluation of their proposal.

Request for Proposal (RFP) shall be submitted prior to the closing date and time of 21 July 2020 by 04:30 PM CST. RFP shall be sent via email to the following contract specialist: Donald Piper at Donald.g.piper6.mil@mail.mil and to Thuy Duong Le at ThuyDuong.T.Le.Civ@Mail.Mil

All questions regarding this RFP shall be submitted via email to: Donald Piper at Donald.g.piper6.mil@mail.mil and to Thuy Duong Le at ThuyDuong.T.Le.Civ@Mail.Mil All questions are due by 14 July 2020 by 04:30 PM CST. The government is not obligated to answer questions.

The offeror agrees to hold the prices in its offer firm for 30 calendar days unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 4:30 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(ix) FAR 52.212-2 (Evaluation-Commercial Items) applies to this solicitation.

Bases for Contract Award

A single Firm Fixed Price (FFP) contract is anticipated to be awarded to the business concern through the procedures of Federal Acquisition Regulation (FAR) Part 13.5. This requirement is a Small Business set-a-side. The proposals shall be evaluated on the basis of best value to the Government using the tradeoff source selection process

Any award made will be based on the most advantageous to the Government, price and other factors considered.

To receive consideration for award an offer must receive a rating of greater than “Marginal” for the following; Technical Factor, Management Factor (see Table of Ratings).

Offerors are cautioned that an award may not necessarily be made to the lowest price Offeror; or, if non-cost factors are evaluated as comparatively equal between two or more Offerors, cost may become a determinative factor.

Relative Order of Importance Terminology. Evaluation criteria consist of four (4) factors. In order to provide the offeror with an understanding of the significance assigned by the Government, the factors are assigned a relative order of importance. The following terminology is used:

(1) Significantly More Important. The factor is substantially more important than another factor. The factor is given far more consideration than another factor.

(2) More Important. The factor is greater in value than another factor, but not as much as a significantly more important factor. The factor is given more consideration than another factor.

(3) Approximately Equal. The factor is nearly the same in value as another factor; any difference is very slight.

Evaluation Factor Order of Importance:

Factor 1: Technical Understanding and Approach Factor 2: Management Approach Factor 3: Past Performance Factor 4: Cost/Price

The Technical Approach factor is considered more important than the Management Approach factor. The Management Approach Factor is considered more important than Past Performance factor. The non-price factors combined are more important than price.

Factor 1 – Technical Performance (Volume I)

The Government will evaluate the Offeror’s understanding, feasibility of approach, and completeness relative to the PWS. This evaluation will consist of an assessment of all relevant aspects of the Offerors’ technical proposals based to the following:

1. Understanding of the Requirements. The extent to which the technical proposal demonstrates a clear understanding of the PWS, and provides evidence of the ability to accomplish all such requirements.

2. Feasibility of Approach. The extent to which the proposed approach is workable and the end results achievable. The extent to which successful performance is contingent upon proven devices and techniques which do not require excessive development. The proposal will be evaluated to determine how the Offeror’s methods and approach in meeting the requirements to ensure successful performance. The extent to which the Offeror is expected to be able to successfully complete the proposed tasks and requirements within the proposed schedule

3. Completeness. The extent to which the proposal adequately and completely considers, defines, and satisfies the requirements specified in the solicitation. The extent to which each requirement of the solicitation has been addressed in the proposal in accordance with the proposal instructions in the solicitation. Merely copying the PWS will not show an adequate understanding of the Government’s requirement.

Factor 2- Management Approach (Volume II):

The contractor shall provide sufficient detail to address the Management Plan and Staffing Plan as follows:

(a) The Management Plan shall describe the Offeror’s approach for managing and directing the overall operation of the contract. The Management Plan shall address a quality control plan for early identification and resolution of problems, and controls in place to resolve previous or present problems to ensure that such problems do not affect future performance on the proposed contract.

(b) The Safety Plan shall at a minimum describe how the management implements the safety program, identify and assess hazards, identity controls to prevent hazards, the education and training provided to employees, and program evaluation.

Factor 3- Past Performances (Volume III):

The Government will conduct an overall “Performance Confidence Assessment” rating. The Performance Confidence Assessment is a consensus rating evaluation of likelihood for Government’s confidence that the offeror will successfully perform solicited requirements that consists of the combination of two aspects; Recency, and Relevance. The adjectival rating for Performance Confidence Assessment is as follows:

(a) Recency: The first is to evaluate the recency of the offeror’s past performance. Recency is generally expressed as a time period during which past performance references are considered relevant, and is critical to establishing the relevancy of past performance information. Recent past performance is defined as work performed not more than four (4) years prior to the date of the RFP issuance and. The Government shall first consider recency on a go or no-go basis and then for all past performance that is recent, and the Government will consider relevancy.

(b) Relevant past performance is work performed under a single contract or order that is same or similar in scope, complexity, magnitude as the work identified in the PWS An Offeror’s past performance will be assessed as very relevant, relevant, somewhat relevant, or not relevant. The adjectival rating for relevancy is as follows:

Factor 3- Pricing (Volume IV):

(a) Pricing will not be scored or rated and will not be considered unless the RFP technical performance and management approach in Factors 1 & 2 receive a greater than “Marginal” rating.

(b) In terms of “price reasonableness” the Government will focus on whether the price is too high to be considered fair and reasonable. In terms of “completeness” the Government will focus on whether the price appears to cover all of the work identified in thePWS. In terms of “balance” the Government will focus on whether pricing is consistent with historical contract information and market research.

(c) The offeror shall submit its price proposal using the Pricing Table format shown below.

Offeror's Name:

CLIN Hours Number of People Price

Labor

Material

Equipment Rental

Travel eCMRA

Total

Table of Ratings

Table 1. Combined Technical/Risk Ratings Color Rating Description Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

Definitions

Best Value is the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.

Clarifications are limited exchanges between the Government and offerors that may occur when award without discussions is contemplated.

Communications are exchanges, between the Government and offerors, after receipt of proposals, leading to establishment of the competitive range.

Discussions are negotiations that are conducted in a competitive acquisition and take place after the establishment of the competitive range.

Deficiency is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001. Proposals rated deficient in any factor shall not be eligible for contract award.

Minor or Clerical Error is a minor informality or irregularity that is merely a matter of form and not of substance or a clerical error apparent on its face in the proposal.

Performance Confidence Assessment is an evaluation of the likelihood (or Government’s confidence) that the offeror will successfully perform the solicitation’s requirements; the evaluation is based upon recent, relevant past performance information.

Rating is the adjective/color descriptor assigned by the evaluators’ to the non-Cost/Price Factors and corresponding Subfactors. It represents their conclusions as to the quality of the proposal, supported by narrative write-ups identifying the associated strengths, weaknesses, deficiencies, risks, and uncertainties. The strengths, weaknesses, etc., are the findings that support the rating adjective/color. For the purposes of this requirement, the Government shall be utilizing adjectival descriptors as outlined on the included tables.

Recency, as it pertains to past performance information, is a measure of the time that has elapsed since the past performance reference occurred. Recency is generally expressed as a time period during which past performance references are considered relevant. For the purpose of this requirement and RFP, past performance information must be within three (3) years of the RFP memorandum date to be considered recent.

Relevancy, as it pertains to past performance information, is a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the source solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance.

Risk, as it pertains to source selection, is the potential for unsuccessful contract performance.

The consideration of risk assesses the degree to which an offeror’s proposed approach to achieving the technical factor or subfactor may involve risk of disruption of schedule, or degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

Significant Strength is an aspect of an offeror's proposal that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

Significant Weakness in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

Strength is an aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Tradeoff Process is the process which permits tradeoffs among cost or price and non-cost factors and allows the Government to accept other than the lowest priced proposal.

Uncertainty is any aspect of a non-cost/price factor proposal for which the intent of the offer is unclear (e.g. more than one way to interpret the offer or inconsistencies in the proposal indicating that there may have been an error, omission, or mistake).

Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001

(x)Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial items with offer.

(xi)The Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.

(xii)The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statues Or executive Orders-Commercial Items, applies to this acquisition and the additional provisions and clauses are applicable.

FAR 52.252-1: Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Vendor is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its proposal or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its proposal or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: www.acquisition.gov

FAR 52.252-2: Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov.

Clauses and Provisions incorporated by reference:

52.204-16 Commercial and Government Entity Code Reporting 52.202-1 Definitions 52.203-5 Covenant Against Contingent Fees 52.203-7 Anti-Kickback Procedures 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.212-4 Contract Terms and Conditions--Commercial Items 52.212-5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders- Commercial Items (Deviation 2013-O0019) 52.219-6 Notice of Small Business Set-Aside 52.219-8 Utilization of Small Business Concerns 52.219-28 Post Award Small Business Program Representation 52.222-19 Child Labor--Cooperation With Authorities And Remedies 52.222-50 Combating Trafficking in Persons.

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving.

52.232-1 Payments 52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses 52.232-39 Unenforceability of Unauthorized Obligations 52.233-3 Protest after Award.

52.233-3_Alternate 52.233-4 Applicable Law for Breach of Contract Claim 52.244-6 Subcontracts for Commercial Items 252.203-7000 Requirements Relating To Compensation Of Former DoD Officials 252.203-7002 Requirement To Inform Employees Of Whistleblower Rights 252.223-7006 Prohibition On Storage, Treatment, And Disposal Of Toxic Or Hazardous Materials— Basic 252.223-7008 Prohibition Of Hexavalent Chromium 252.232-7003 Electronic Submission Of Payment Requests And Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions

The full text of the FAR and DFAR can be accessed on the Internet at www.acquisition.gov.

(xiii) No other terms and conditions apply, unless the contracting officer determines the necessary for this acquisition and is consistent with customary commercial practices.

(xiv)Defense Priorities and Allocations System (DPAS) is not applicable.

(xv) Quotes shall be submitted prior to the closing date and time of 21 July at 04:30 PM Central Time.

(xvi) If further information is needed please contract Donald Piper via email at Donald.g.piper6.mil@mail.mi and Ms. Thuy Le at ThuyDuong.T.Le.Civ@Mail.Mil