Combined Synopsis-Weapon System2.docx

COMBINED SYNOPSIS/SOLICITATION:

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is W912L6-21-R-0021 and is issued as a Request For Quote (RFQ) in accordance with the requirements of Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, using the procedures of FAR Part 13, Simplified Acquisition Procedures, and FAR Part 37, Service Contracting. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06 dated July 12, 2021. The FAC and FAR are available at https://www.acquisition.gov/FAR .

The Oklahoma National Guard intends to award a firm fixed price contract for a mobile weapons cleaning system. This system would expedite small arms weapons cleaning and facilitate a large volume of weapons (up to 500 weapons) to be cleaned while still on site at the firing ranges. This process would save military units time in the cleaning process, while addressing the need to keep lead and heavy metals out of our facilities.

This combined synopsis/solicitation is a 100% Small Business set-aside. The North American Industry Classification System (NAICS) code 336212, Truck Trailer Manufacturing with a size standard of $1,000,000.00.

This acquisition currently has no Defense Priorities and Allocations System (DPAS) ratings. The Offeror is required to have a current and active Contractor registration in the System for Award Management (SAM) website, https://sam.gov.

Questions shall be submitted via email not later than August 23, 2021 sent to Mr. Joseph Kelly at joseph.b.kelly1.civ@mail.mil by 4:00 p.m. CST. Quotes shall be submitted electronically to Mr. Kelly by or before September 14, 2021 at 4:00 PM CST. It is the Offeror’s responsibility to ensure all quote documents was received prior to the close date and time.

The Government anticipates awarding a Firm-Fixed-Price (FFP) contract on the evaluation criteria basis of the Lowest Price Technically Acceptable resulting from this RFQ. The Offerors shall submit a quote that will meet or exceed the technical requirements stated in the Statement of Work (SOW). The delivery date is TBD.

INSTRUCTIONS TO OFFERORS

1.1 General Instructions: This section provides general guidance for preparing quotes. Throughout this section, the term “Offeror” means the prime contractor submitting the quote. The Offeror’s quote must include all data and information requested and must be submitted in accordance with these instructions. Quotes will be reviewed for responsiveness prior to being technically evaluation. An Offeror who submits an incomplete package may be considered non-responsive and will be notified immediately with the reason. The quote shall be compliant with the requirements as stated in the Statement of Work (SOW). A quote that is sufficiently documented to support price and technical requirements in a complete, orderly and detailed manner will enable the Government to perform a thorough and fair evaluation. Non-compliance with the instructions and SOW may result in an unfavorable quote evaluation and may be grounds to eliminate the quote from consideration for contract award.

Offeror’s must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale along with providing any assumptions in their quotes.

1.2 The Government intends to award without discussions.

1.3 The Government will not reimburse any costs incurred in relation to the quote preparation.

1.4 The Offeror shall submit an unclassified quote, which demonstrates its ability to perform and meet the requirements in the Statement of Work (SOW).

1.5 Quotes shall conform to all the requirements of this RFP IAW FAR Part 15.101-2.

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

The following PROVISIONS apply to this acquisition: 52.204-7, 52.204-22, 52.209-7, 252.204-7008, 252.204-7019, 252.239-7098 (Dev), 52.204-24, 52.204-26, 52.212-1, 52.212-3, 52.252-1, 52.252-5*, 252.204-7016, and 252.204-7017.

The following CLAUSES apply to this acquisition: 52.202-1, 52.204-13, 52.209-10, 52.212-2, 52.212-4, 52.219-6 (Dev), 52.229-3, 52.232-23, 52.232-39, 52.232-40, 52.233-1, 52.233-1 Alt I, 52.242-13, 52.253-1, 252.201-7000, 252.203-7000, 252.203-7005, 252.203-7002, 252.204-7003, 252.204-7006, 252.204-7012, 252.204-7014, 252.204-7015, 252.204-7018, 252.204-7020, 252.205-7000, 252.225-7048, 252.226-7001, 252.232-7003, 252.232-7010, 252.237-7010, 252.243-7001, 252.243-7002, 252.244-7000, 52.204-25, 52.212-5 (52.203-6, 52.204-10, 52.204-23, 52.209-6, 52.209-9, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.222-54, 52.223-18, 52.224-3, 52.224-3 Alt I, 52.232-33, 52.222-41, 52.222-44, 52.222-55, 52.222-62), 52.222-19, 52.233-3, 52.233-4, 52.222-42*, 52.252-2, 52.252-6, and 252.232-7006.

*NOTE: 52.222-42,… Service Contract Act (SCA), Wage Determination OK 2015-5315 Rev 13, dated 06/20/2021.

252.232-7006 Wide Area WorkFlow Payment Instructions.

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization. “Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). “Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system. “Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

___N/A_________________________________________________________

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

____INVOICE 2in1________________________________________________________

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

_____________This information will be provided at time of award. __________________________________

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

The provisions and clauses listed above can be found at https://www.acquisition.gov .

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