Combined Synopsis_Solicitation_W9128F20R0050_27Feb2020.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format stated in

Federal Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is W9128F20R0050 and is used as a request for proposal (RFP).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular (FAC) 2020-04, effective 15 January 2020.

The solicitation is set-aside 100% for Small Business.

The Omaha District of the U.S. Army Corps of Engineers has a requirement to provide janitorial services at approximately 80 Armed Forces recruiting offices throughout the states of Wyoming, Colorado, North Dakota, South Dakota, Nebraska, Iowa, Minnesota, and Wisconsin.

USACE Omaha District intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) Multiple Award Task

Order Contract (MATOC) with a target of five (5) contracts.

The contractor will be required to provide all management, supervision, inspections, personnel, equipment, tools, supplies, materials, transportation and other items necessary to perform janitorial service as described in the

Specification Guide & Performance Work Statement (PWS) (Attachment 1). Contractors will also be required to complete a Janitorial Service Checklist (Attachment 2) for each location in accordance with the PWS.

The offeror will be required to provide a price per square foot (SF) on each item for every territory to be considered for award (See FAR 52.212-2, Evaluation and Pricing & Location Worksheet (Attachment 3)). Each tab for every territory (1 – 8) on the Pricing Worksheet is grouped together by applicable Service Contract Act (SCA) Wage

Determination based on location. The Pricing worksheet contains the address, SCA Wage Determination, SF, bathrooms, and service component (Army, Marine Corps (MC), Navy, Air Force (AF), etc.). The Pricing

Worksheet will be incorporated into the contract award and all pricing will be binding.

Please note: Locations may be added or removed under each territory due to new lease agreements or previous lease agreements re-negotiated to include janitorial services, where they would no longer be needed under this requirement. A modification would be issued to all contractors, the Government will send each contractor a request for updated pricing (increase/decrease) with any changes, and a modification will be issued to incorporate the addition or removal of any locations. The Pricing & Location Worksheet will be updated accordingly based on any changes.

Contractor Manpower Reporting Application (CMRA) is required annually for all contracts awarded under this solicitation. The offeror will not price the reporting separately and any anticipated costs shall be included in the per

SF price for each item for every territory. CMRA will be listed on the Pricing Worksheet and resultant contract as

Not Separately Priced (NSP). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020.

Contractors may direct questions to the help desk at: http://www.ecmra.mil.

Notice to Offerors:

http://www.ecmra.mil/ http://www.ecmra.mil/

FAR 52.212-1. Instruction to Offerors – Commercial Items, applies to this acquisition with the following addenda to the provision included:

52.212-1 Instructions to Offerors – Commercial Items Addenda:

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is 561720; Small Business Size Standard of $18M.

(b) Submission of offers. Submit signed and dated offers by email to David Neal at david.w.neal@usace.army.mil and Melissa Harlon at Melissa.r.harlon@usace.army.mil by 23 March 2020 at 2:00 p.m. CST. The proposal shall consists of one (1) pdf document not to exceed 50 pages. The price worksheet will not count towards the 50 page limit. The Government may not review any additional pages after 50. As a minimum, offers must include with their proposal –

(1) The solicitation number;

(2) The name, address, federal tax identification, email, and telephone number of the offeror;

(3) Names, title, email, and telephone number of persons authorize to negotiate and sign the proposal;

(4) All required technical, past performance, and price factor information stated in FAR 52.212-2, Evaluation –

Commercial Items;

(5) A statement specifying agreement will all terms, conditions and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration;

(6) Acknowledgement of Solicitation Amendments, if applicable;

(7) A completed copy of the representations and certifications at FAR 52.212-3, if applicable (see FAR

52.213-3(b) for those representations and certifications that the offeror shall complete electronically); and

(8) Financial Statement and Bank Letter that verify that sufficient funds will be available to finance the work.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(d) Questions. Comments or concerns from industry on the attached sections shall be provided via ProjNet at https://www.projnet.org/projnet/ using Bidder Inquiry Key: 5ZHGE8-TIEPVG. The Government will respond to these inquiries and the prospective vendors are responsible for reviewing the inquiries and responses. Bidder

Inquiry is currently active and will be open until 16 March 2020 at 2:00 p.m. CST. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key stated above and follow the instructions listed herein.

a) Registration for ProjNet Bidder Inquiry Access

If you are already registered, go to “Entering Bidder Inquiries in ProjNet Bidder Inquiry System” below.

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

mailto:david.w.neal@usace.army.mil mailto:Melissa.r.harlon@usace.army.mil https://www.projnet.org/projnet/

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret

Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

b) Entering Bidder Inquiries in ProjNet Bidder Inquiry System

1. For future access to ProjNet, you will not be emailed any type of password. You will utilize your

Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

8. Follow online screen instructions to enter specific bidder inquiries for the project.

If additional help is needed for ProjNet access, the call center operates weekdays from 8AM to 5PM U.S.

Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

(e) Joint Ventures. Joint Ventures shall submit the following additional documentation regarding their business entity:

(1) A certified copy of the Joint Venture Agreement

(2) A detailed statement outlining the following items in terms of percentages, where appropriate:

a. The relationship of the joint venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing;

b. The management approach of the joint venture in terms of who will conduct, direct, supervise, and control the requirement and have custody and control of the assets of the Joint Venture and perform the duties necessary to complete the work;

c. The structure of the joint venture and decision-making responsibilities of the Joint Venture parties in terms of who will control the manner and method of performance of the work;

d. Identification of key personnel having authority to legally bind the Joint Venture to subcontracts and state who will provide or contract for the labor and materials for the Joint Venture;

e. Identification of party maintaining the Joint Venture bank accounts for the payment of all expenses and the deposits of all receipts, keep the books and records, and pay applicable taxes for the Joint Venture;

f. Identification of party furnishing the facilities, such as office supplies and telephone service;

g. Identification of party having overall control of the Joint Venture.

(f) FAR 52.212-2, Evaluation – Commercial Items is used and includes the following evaluation criteria:

FAR 52.212-2, Evaluation – Commercial Items

The Government will award a contract(s) resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be represent the best value to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

In accordance with FAR 13.106-1 the below factors shall be used to evaluate offers. The contract award(s) will be made to the offeror(s) providing the most advantageous value to the Government. The Government reserves the right to award to an offeror providing other than the lowest price offer based on the technical merits of the offeror’s proposal.

(1) Past Performance

Submission Requirements. Offeror shall provide a minimum of three (3), up to a maximum of five (5) projects substantially complete or completed by the prime contractor within the last five (5) years that are similar to this project in size and scope. Projects considered similar in scope to this project include custodial/janitorial services for offices, schools, recruiting centers, and/or commercial properties. Projects considered similar in size to this project include at least 16,000 Square Foot (SF) of area cleaned with a value of at least $40,000. An IDIQ contract may be submitted only if a single task order could be considered similar to this project. Individual contracts and task orders may be combined if they were awarded in the same year to the same prime contractor to be considered similar. Each project example shall include the following information:

a. Requirement name and location;

b. Agency/Firm for whom the work was performed (Military or Commercial);

c. Contact Person at the Site, telephone number, and email;

d. Month/year the work began and ended

e. Explain how the work is relevant to this requirement

The Offeror shall also provide a Past Performance Questionnaire (Attachment 4) to a representative of the agency/firm that can provide an opinion of the Offeror’s past performance for the requirement. The questionnaire may be submitted by the Offeror with the proposal submission or it may be sent directly to David

Neal at david.w.neal@usace.army.mil and Melissa Harlon at melissa.r.harlon@usace.army.mil. It is the

Offeror’s responsibility to ensure the questionnaires are received by the proposal due date and time.

Joint Ventures may submit individual project examples for each one of the teaming partners, but the total projects submitted shall not exceed five (5).

In addition to the above information required to be submitted with the proposal, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting

System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), and any other known sources not provided by the offeror.

Evaluation. The Government will evaluate whether the projects submitted are of the same size and scope, as described above in the submission requirements.

Projects may be given more consideration for the following:

mailto:david.w.neal@usace.army.mil mailto:melissa.r.harlon@usace.army.mil

a. Projects completed for a Federal Government Agency

b. Projects that span a diverse geographical area

c. Projects that exceed 16,000 SF

d. Projects that exceed $40,000

e. Projects that include all of the items (a) – (d) above

Projects may be given less consideration for the following:

a. Projects that do not demonstrate similar size and scope

b. Projects that do not provide evidence of successful performance

The Government will utilize the following ratings for the evaluation of Past Performance:

Table 1

Rating Description

Outstanding Project examples submitted involved essentially the same size and scope this solicitation requires and the offeror’s past performance record provides the Government with a high expectation of successful performance on the required effort.

Acceptable Project examples submitted involved similar or some of the same size and scope this solicitation requires and the offeror’s past performance record provides the Government with a reasonable expectation of successful performance on the required effort.

Unacceptable Project examples submitted involved little or none of the scope and magnitude of effort and complexities this solicitation requires OR based on the offeror’s past performance record provides the Government with a low or no expectation of successful performance on the required effort.

(2) Management Plan

Submission Requirements. The offeror shall provide a management plan for the requirement that includes a narrative beginning from the date of award addressing the following:

a. Management of multiple locations throughout a diverse geographical area;

b. Summary of key personnel and duties in accordance with the Performance Work Statement (PWS);

c. Execution of a Quality Control Plan in accordance with the PWS;

d. Placement and/or sustainment of personnel at multiple locations throughout a diverse geographical area;

e. Management of supplies and equipment;

f. Training of multiple employees throughout a diverse geographical area;

g. Hierarchy of management duties, to include home office support and home office staffing;

h. Safety Plan;

i. Problem solving or complaints; and

j. Invoice procedures – is any additional information/documentation provided when submitting invoices.

Evaluation. Comprehensive management plans that demonstrate a clear understanding of the work and an ability to coordinate resources to ensure successful pursuit of the work may be considered more favorable.

Management plans that do not demonstrate a clear understanding of the work, that do not demonstrate a capability to coordinate resources, or do not demonstrate appropriate capacity to accomplish the work may receive less consideration.

Table 2

Rating Description

Outstanding Management Plan indicates an exceptional approach and understanding of the requirements by adequately addressing all items (a) – (j), and risk of unsuccessful performance is low.

Acceptable Management Plan meets requirements and indicates an adequate approach and understanding of the requirements by addressing most of the items (a) – (j), and risk of unsuccessful performance is moderate.

Unacceptable Management Plan does not meet requirements of the solicitation by addressing only a few or none of the items (a) – (j), and risk of unsuccessful performance is unacceptable.

(3) Price

Submission Requirements. Offerors shall submit the Pricing & Location Worksheet (Attachment 3). The worksheet is based on the estimated current SF in each territory where janitorial service will be provided. A price per SF must be entered for all individual items in every territory, to include the additional six (6) month option (FAR 52.217-8), to be considered for award. Failure to include a price for all items in every territory will result in an unacceptable proposal. The contractor is only responsible for entering the SF price per each ordering period for all items in every territory and should not enter a TOTAL price.

Evaluation Criteria. The Government will evaluate the total by price by taking the estimated SF times the SF price entered times the period of performance. Price will also be evaluated for unbalanced items. An example is provided below for clarity only:

Table 3

Territory X

Estimated

SF

Price per

SF

Ordering

Period 1

Ordering

Period 2

Ordering

Period 3

Ordering

Period 4

Ordering

Period 5

Period of

Performance

(Months)

52.217-

8 (6-month option)

Period of

Performance

Total

0001 50,000 $0.15 $0.16 $0.17 $0.19 $0.20 12 $0.20 6 $582,000

0002 3,000 $0.15 $0.16 $0.17 $0.19 $0.20 12 $0.20 6 $34,920

0003 –

CMRA

Annual

Reporting

NSP NSP NSP NSP NSP 1 NSP 1 NSP

Total 53,000 $616,920

(g) Options. The Government will evaluate offers for award purposes by adding the total price for six (6) month option period (52.217-8) to the total price for all of the ordering periods. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of the option(s) shall not obligate the Government to exercise the option(s).

(h) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror(s) within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications Alternate I –

Commercial Items, with its proposal. This provision can be obtained from http://www.acquisition.gov. If the offeror has up-to-date representations and certifications in the System for Award Management (SAM) website, then this completed provision is not required to be submitted with the offeror’s proposal.

FAR 52.212-4, Contract Terms and Conditions – Commercial Items, does apply to this acquisition with no addenda to the provision.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial

Items, applies to this acquisition. The Contractor shall comply with the following Federal Acquisition Regulation

(FAR) clauses, which will be incorporated into the contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-23, Prohibition on Contracting for Hardware, Software, and Service Developed or Provided by

Kaspersky Lab and Other Covered Entities

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillances Services or Equipment

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

52.233-3, Protest After Award

52.233-4, Applicable Law for Breach of Contract Claim

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.219-6, Notice of Total Small Business Set-Aside

52.219-13, Notice of Set-Aside of Orders

52.219-28, Post Award Small Business Program Representation

52.222-3, Convict Labor

52.222-19, Child Labor – Cooperation with Authorities and Remedies

52.222-21, Prohibition of Segregated Facilities

52.222-26, Equal Opportunity

52.222-35, Equal Opportunity for Veterans

52.222-36, Equal Opportunity for Workers with Disabilities

52.222-37, Employment Reports on Veterans

52.222-40, Notification of Employee Rights Under the National Labor Relations Act

52.222-50, Combating Trafficking in Persons

52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving

52.225-13, Restrictions on Certain Foreign Purchases

52.232-33, Payment by Electronic Funds Transfer – System for Award Management

52.222-17, Nondisplacement of Qualified Workers

52.222-41, Service Contract Labor Standards http://www.acquisition.gov/

52.222-42, Statement of Equivalent Rates for Federal Hires

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple

Year and Option Contracts)

52.222-55, Minimum Wage Under Executive Order 13658

52.222-62, Paid Sick Leave Under Executive Order 13706

The Contractor shall comply with the following additional FAR and Defense Federal Acquisition Regulation

Supplement (DFARS) provisions and clauses, where the clauses will be incorporated into the contract by reference or full text:

52.204-7, System for Award Management

52.204-13, System for Award Management Maintenance

52.204-16, Commercial and Government Entity Code Reporting

52.204-18, Commercial and Government Entity Code Maintenance

52.204-21, Basic Safeguarding of Covered Contractor Information Systems

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment

52.209-7, Information Regarding Responsibility Matters

52.209-12, Certification Regarding Tax Matters

52.217-5, Evaluation of Options

52.222-56, Certification Regarding Trafficking in Persons Compliance Plan

52.232-40, Providing Accelerated Payments to Small Business Subcontractors

252.201-7000, Contracting Officer’s Representative

252.203-7000, Requirements Relating to Compensation of Former DoD Officials

252.203-7005, Representation Relating to Compensation of Former DoD Officials

252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

252.204-7016, Covered Defense Telecommunications Equipment or Services – Representation

252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services – Representation

252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services

252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native

Hawaiian Small Business Concerns

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

252.232-7010, Levies on Contract Payments

252.243-7002, Requests for Equitable Adjustment

252.244-7000, Subcontracts for Commercial Items

252.247-7023, Transportation of Supplies by Sea

52.216-18, Ordering

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of contract award through five years and six months from date of contract award.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

52.216-19, Order Limitations

(a) When the Government requires supplies or services covered by this contract in an amount of less than

$2,500, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor –

(1) Any order for a single item in excess of $1,000,000

(2) Any order for a combination of items in excess of $2,000,000 or

(3) A series of orders from the same ordering office within seven (7) days that together call for quantities exceeding the limitation in subparagraph (b)(1)(2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the

Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within seven (7) days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22, Indefinite Quantity

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the

Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the

“maximum.” The Government shall order at least the quantity of supplies or services designated in the

Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the

Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after six (6) years and six (6) months after date of contract award.

52.216-27, Single or Multiple Awards

The Government may elect to award a single delivery order contract or task order contract or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services with up to five (5) sources.

52.216-32, Task-Order and Delivery-Order Ombudsman

(a) In accordance with 41 U.S.C. 4106(g), the Agency has designated the following task-order and delivery-order Ombudsman for this contract. The Ombudsman must review complaints from the

Contractor concerning all task-order and delivery-order actions for this contract and ensure the

Contractor is afforded a fair opportunity for consideration in the award of orders, consistent with the procedures in the contract.

Robert J. Miceli

Colonel, AG

Task and Delivery Order Ombudsman

441 G St NW

Washington, DC 20314

202-761-4707

Robert.j.miceli@usace.army.mil

(b) Consulting an ombudsman does not alter or postpone the timeline for any other process (e.g., protests).

(c) Before consulting with the Ombudsman, the Contractor is encouraged to first address complaints with the Contracting Officer for resolution. When requested by the Contractor, the Ombudsman may keep the identity of the concerned party or entity confidential, unless prohibited by law or agency procedure.

FAR 52.217-8, Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days of the end of the contract ordering period.

Contract Administration Data and Ordering Procedures

1. Contract Award. A written award, task order, or acceptance of an offer furnished to the contractor shall result in a binding contract without further action by either party. The contractor shall commence service upon receipt of a properly executed task order and complete the services within the time specified in the https://www.govinfo.gov/content/pkg/USCODE-2017-title41/html/USCODE-2017-title41-subtitleI-divsnC-chap41-sec4106.htm mailto:Robert.j.miceli@usace.army.mil task orders. The minimum guaranteed amount for each contract is $2,500 and will be either obligated as the first task order in that amount, or will be met by issuance of a task order for a specific territory.

2. Schedule. The coordinated and approved schedule shall be posted with the checklist in each Service space and/or common areas. If at any time the schedule is revised through proper coordination and approval, the most recently dated and approved schedule shall be posted with the checklist.

3. Supplies. The Contractor or Contractor’s employee(s) are responsible for delivering the supplies to the work location during the hours stated on the approved schedule or shall be present for the receipt of supplies at the work location during the hours stated on the approved schedule.

4. Appearance. The Contractor or Contractor’s employee(s) servicing each facility shall maintain a neat and clean appearance that is appropriate for the workplace setting and for the work being performed. The facilities being serviced will be in use while services are performed and employees may come in contact with other individuals, to include families and other Government officials. If at any time the Contractor or Contractor’s employee(s) approach the work location or are found at the work location to appear to be under the influence of any substance that impairs their ability to perform the services, the MSR(s) may not allow entry to the employee or inform the employee that they need to leave. The decision will be based on a reasonable assessment of the Contractor or Contractor’s employee(s). The COR will be notified and will inform the Contractor of the situation, letting them know that payment may not be made for that day.

5. Ordering Period. The ordering period shall begin upon the date of contract award and shall be for a period not to exceed five years and six months or until all capacity has been used, whichever comes first. The period of performance for each of the first task orders is expected to start on 01 April 2020 and end on 31 March 2021.

6. Unauthorized Instructions from Government or Other Personnel. The contractor shall not accept instructions issued by any person employed by the U.S. Government or otherwise, other than the Contracting Officer, or the authorized representative of the Contracting Officer acting within the limits of his/her authority as defined by an official appointment letter.

7. Designation of Contracting Officer’s Representative (COR) and Alternate Contracting Officer’s Representative (ACOR). Designation will be determined by individual task orders and a copy of the designation letters will be furnished to the contractor. Limits of authority are described in each designation letter.

8. Quality Assurance Surveillance Plan (QASP). The Government will finalize a QASP in coordination with the Contractor after award of each Task Order. A Sample QASP is provided in the Specification Guide and PWS section. The Contractor’s Quality Control efforts shall ensure elements from the Government’s QASP are considered to the fullest extent practicable.

9. Designation of Authorized Representative of the Contractor. The contractor shall assign a member or employee who will act as project manager during the course of this contract or during the course of a task order. This official shall be responsible for all communication between the contractor and the Government.

The designation shall be in writing and a copy furnished to the Contracting Officer.

10. Options within Task Orders. The Government may require performance of additional service, identified as an option item or option year in individual task orders, at the price stated and agreed upon by both parties.

The Contracting Officer may exercise the option by written notice to the contractor within the time stated in any option clause included in the task order.

11. Required Insurance. Prior to commencement of service, the Contractor shall furnish the original of his Insurance Certificate directly to david.w.neal@usace.army.mil and melissa.r.harlon@usace.army.mil. The mailto:david.w.neal@usace.army.mil mailto:melissa.r.harlon@usace.army.mil

Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

a. Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

b. Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

c. Servicemen's Compensation and Employer's Liability Insurance in the minimum amount of

$100,000.00, or in compliance with applicable State statutes.

d. An endorsement to the effect that any cancellation or any material change adversely affecting the

Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE: It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the service.

12. Pre-work Conference. A pre-work teleconference will be held after contract award. If time allows, this conference will be held before the contractor begins services, otherwise it will be held soon thereafter. The contractor will be notified by the COR with the date and time in which the teleconference will be held.

This conference is mandatory. The conference will cover the contractual and technical aspects of the contract, as well as provide a question and answer forum.

13. Invoicing. Invoices and completed Janitorial Checklists shall be submitted via email as specified in the contract not later than the fifth day of the month following the completion of services. The Government will not pay for services in advance. Therefore, invoices shall be submitted no sooner than the last day of each service cycle after the services are performed. Additionally, the Government shall not pay for services not rendered. In the event services are not rendered due to contractor personnel not showing up for work, the payment will be prorated by the Government. Contractors are advised that the invoice and checklist shall be submitted accurately, in good faith and shall not include charges for services in which the contractor knows services were not rendered due to their own fault and not the fault of the Government.

Each task order will provide the contractor with direction regarding who to send the invoice and checklist to.

14. Ordering Procedures. Each contractor will not be contacted for orders under the simplified acquisition threshold, if the contracting officer has information available to ensure that each awardee under the

MATOC is provided a fair opportunity to be considered for each order. The contracting officer will review the established pricing for each contractor, along with any previous and/or more recent past performance information. Recent past performance is defined as any past performance information the contracting officer is able to obtain after the base contract is awarded. The contracting officer will also try to ensure an equitable distribution of task orders for the awardees, after reviewing current pricing and past performance information. Any new negative past performance information may impact any equitable distribution of task orders. The contracting officer will provide the contractor an opportunity to discuss any negative past performance information before a decision is made to not award a task order due to any new negative past performance information. Orders that exceed the simplified acquisition threshold will be placed on a competitive basis by providing a notice of intent to each contractor. The notice of intent will request pricing that does not exceed the binding per SF price incorporated into the base contract for the specific territory. The task order award will be issued to the contractor that provides the lowest price, and does not have any new negative past performance information that can’t be explained by the contractor. Lowest price may be based on pricing that is submitted in response to the notice of intent or the pre-established pricing that is incorporated into the base contract. If any new negative past performance information is found for the lowest price contractor, the contracting officer will make the award to the next lowest contractor, pending a review of any new negative past performance information.

List of Attachments:

1. Janitorial Services Specification Guide & PWS

2. Janitorial Service Checklist

3. Attachment 3 – Pricing & Location Worksheet

4. Attachment 4 – Past Performance Questionnaire