Combined Synopsis-Solicitation_Parkas_FA700024Q0005.pdf

Request for Quote IAW FAR 13.106-1(c)(1)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice. This RFQ is utilizing oral solicitation procedures In accordance with (IAW) FAR 13.106-1(c)(1); quotes are being requested and a written solicitation will not be issued. This oral solicitation is issued as a Request for Quotations (RFQ) under solicitation number FA700024Q0005 in accordance with Federal Acquisition Regulation (FAR) 16.505, FAR part 12 and 13.

The associated North American Industry Classification System (NAICS) is 315210, the Product Service Code (PSC) is 8405. This acquisition is small business set aside. All responsible sources may submit a quote, which if received timely, will be considered by the 10th Contracting Squadron, USAF Academy (USAFA).

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1 listed below. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

I. DESCRIPTION OF REQUIREMENTS

The purpose of this RFQ is for the purchase and delivery of Men’s and Women’s Parkas in accordance with (IAW) SPEC 325-200814-PKA-COMBINED. The contract line item (CLIN) structure is provided below.

Line Item Description Quantity Unit of Issue

PARKA, WMNS; IAW SPEC 325-200814-PKA-

COMBINED, AND COMPONENTS, PARKA.

ATTACHED ARE THE NOMENCLATURES,

SIZES, ICNs, AND AUTHORIZED NSNs. 235 Each

PARKA, MNS; IAW SPEC 325-200814-PKA-

COMBINED, AND COMPONENTS, PARKA.

ATTACHED ARE THE NOMENCLATURES,

SIZES, ICNs, AND AUTHORIZED NSNs. 677 Each

Note: IUID labeling will not be required.

It is USAFA’s intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83) and Berry Amendment (DFARS 252.225-7002), except as provided in FAR 25.103.

Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers.

This requirement is for commercial items therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) and Certificate of Compliance to Berry Amendment (DFARS 252.225-7002) must be completed and submitted with the quote; this provision is included in attachments 03 and 04 of this RFQ.

Delivery: Delivery must be F.O.B Destination to U.S. Air Force Academy, CO 80840. Any applicable shipping costs must be factored into the unit price(s) of the line item(s). Do not include a separate line item for shipping charges.

DELIVERIES MUST BE MADE WITHIN 180 DAYS AFTER ORDER IS RECEIVED.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

II. SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "purchase order".

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial (Oct 2018), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail to:

Ronald Wilson Email address is ronald.wilson.26@us.af.mil Phone number is (719) 333-4761

(2) Quotes must be submitted by 8 November 2023, 10:00 a.m. Mountain Standard Time.

b. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Offerors are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the contracting officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

c. Multiple awards. FAR 52.212-1(h) is amended as follows: “The Government will award a contract on an “all, some, or none” basis, multiple awards shall not be contemplated.”

d. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than November 06, 2023 at 10:00 a.m. Mountain Standard Time. Questions may be emailed to the point of contact listed above in section II, paragraph 2a.

All correspondence should reference the solicitation number.

mailto:ronald.wilson.26@us.af.mil

e. Quotation preparation instructions:

(1) General Instructions. The offeror shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, Unique Entity Identifier (UEI), size of business, and warranty information.

Company Name: ____________ Unique Entity Identifier (UEI): ____________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB (Select): ____ Destination _____ Origin Shipping Cost included? ____ Yes _____ No

The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote.

(2) Specific Instructions. Quotes shall consist of three parts, as identified below.

(a) PRICE QUOTATION. Submit the price quote in accordance with the line item structure listed in this solicitation. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. The quoter shall hold the prices in its quote firm for 30 calendar days after the deadline for submission of quotes and shall include a statement in the quote confirming the quote's validity for 30 calendar days.

(b) DESCRIPTIVE LITERATURE. In order for products to be considered by the Government, they must meet the salient physical, functional, or performance characteristics specified in this solicitation. Clearly identify brand name and model number. Include products’ descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the product meets the Government’s requirements.

(c) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management (SAM) (https://www.sam.gov) and have an active registration at the time the quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM or have an inactive registration at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text:

• FAR 52.212-3 (“The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed http://www.sam.gov/ the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision”) .

• FAR 52.209-11 Representation by Corporations Regarding DelinquentTax Liability or a Felony Conviction Under Any Federal Law

• FAR 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals- Representation

• DFARS 252.225-7000, Buy-American - Balance of Payments Program Certificate.

(iii) If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

3. The provision at FAR 52.212-2, Evaluation—Commercial Items (Oct 2014), and the addenda listed below applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Solicitation Requirements, Technical Information and Price

ADDENDA TO FAR 52.212-2:

BASIS FOR OFFER.

a. This is a competitive acquisition in accordance with FAR part 12 and part 13. The Government will submit an offer in the form of a purchase order (PO) to the quoter that represents the best value to the Government. The PO will be a firm-fixed price contract. IAW FAR 16.202-1 A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. This contract type places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss. It provides maximum incentive for the contractor to control costs and perform effectively and imposes a minimum administrative burden upon the contracting parties. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. Quotes will be evaluated as described below.

(1) Price Evaluation. The government will rank all offers by Total Evaluated Price (TEP). The TEP will be calculated by multiplying the unit price by the quantity to confirm the extended amount quoted for each CLIN. Next, all extended amounts will be added together to get to the total price proposed. All pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected.

Next, the quote that has the lowest TEP, the quote will be evaluated for Technical Acceptability and assigned a rating of “Acceptable” or “Unacceptable”.

(2) Technical Evaluation. The evaluation team will review the descriptive literature to determine if the quote meets the requirements identified in this solicitation. The technical information will be evaluated on an Acceptable/Unacceptable basis. To be considered “Acceptable,” the quote shall clearly meet the minimum requirements of the solicitation. If a quote DOES NOT clearly meet the minimum requirements of the solicitation, the quote will be rated “Unacceptable.” If the Quoter’s Technical rating is determined to be “Unacceptable”, the Quoter will no longer be considered for award and evaluation for that Quoter will stop. If the quote is rated “Acceptable”, the quote will next be evaluated for Past Performance.

(3) Past Performance Evaluation. Past performance information will be based on the information gathered using the CAGE code submitted by the Offeror, utilizing the System for Awards Management (SAM) pulled from SAM.GOV, and in accordance with DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (Mar 2018). As a result, quoters will receive an “Acceptable” or “Unacceptable” past performance rating. A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased. The Government reserves the right to use any Past Performance history source for verification.

b. If the lowest priced acceptable offer is judged to have an “Acceptable” performance assessment rating and is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that Quoter without further consideration of any other quotes.

If the lowest priced Quoter is not judged to have an “Acceptable” Technical and Past Performance ratings, the next lowest priced Quoter will be evaluated utilizing the methodology above, and the process will continue (in order by price) until a Quoter is judged to have an “Acceptable” Technical and Past Performance assessment rating or until all Quoter are evaluated.

c. The Government reserves the right to award on an "All or None" basis.

d. Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Oct 2018), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-4:

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

Explanatory Note

1. Packaging and Marking:

a. Preservation and packaging shall be in accordance with standard commercial practice.

b. Boxes shall be marked to indicate the contract number, item number quantity, commodity, nomenclature, name of the contractor and "Mark For: FX7000.” The boxes within each shipment shall be marked as to the quantity shipped (1 of 5, 2 of 5, etc).

c. A bar code label must be attached to each garment, plus on each shipping carton. The bar code must have stock number, description, and quantity.

d. Packing Lists. A packing list shall be placed within box 1 of all shipments under this contract. The packing list shall clearly identify the total contents of the shipment, and shall break down the contents of each numbered box.

2. Labels:

a. A removable paper ticket of commercial quality, reflecting the Cadet Store stock number, size, and a brief description in either code 39 or UPC bar code format shall be affixed to each bag as identified within the applicable specification therein. If it should become necessary to mix sizes in a shipping carton, a bar code label for each size included shall be affixed to that shipping carton.

3. Packaging and Marking:

Shipping Carton Markings. Shipping carton(s) shall be marked to indicate the title of the contract (i.e., Cadet Parkas), the contract number, contractor's name and the NSN. Each carton shall be "MARKED

FOR": F4BR31.

Packing Lists. A packing list shall be placed within box I of all shipments under this contract. The packing list shall clearly identify the total contents of the shipment, and shall break down the contents of each numbered box.

4. EXPLANATORY NOTE – WAIVER OF FIRST ARTICLE

The requirement for first articles as identified at FAR 52.209-4 Alt I may be waived for this acquisition for those garments that are identical to the USAFA sweat suits previously furnished by the offeror to the USAF Academy within the past three (3) years and accepted by the Government. A request for waiver shall be submitted with the proposal if applicable IAW FAR 52.209-4(i).

5. Hours of Delivery:

(i) Delivery of items under this contract shall be accomplished between the hours of 7:30 A.M. and 3:30 P.M. Monday through Friday, except as otherwise specified in the contract. No deliverables are to be made on Saturdays, Sundays or Federal Legal holidays, as shown below:

New Year’s Day – 1 January Martin Luther King’s Birthday – Third Monday in January Washington’s Birthday (President’s Day) – Third Monday in February Memorial Day – Last Monday in May Juneteenth – 19 June American Independence Day – 4 July Labor Day – First Monday in September Columbus Day – Second Monday in October Veterans Day – 11 November Thanksgiving Day – Fourth Thursday in November Christmas Day – 25 December

(ii) In the event a holiday falls on Saturday, the preceding Friday is observed as the holiday. If a holiday falls on a Sunday, the following Monday is observed as the holiday).

(end of addenda)

III. ADDITIONAL PROVISIONS AND CLAUSES.

The full text of each provision and clause can be viewed at https://www.acquisition.gov/browse/index/far (FAR), https://www.acquisition.gov/dfars (DFARS), and https://www.acquisition.gov/affars (AFFARS).

IV. ATTACHMENTS TO THIS SOLICITATION

Attachment 01 - SPEC 325-200814-PKA-COMBINED Attachment 02 - Sizes and NSNs_PARKA, FY23 CL27 Attachment 03 - Buy American Cert 252 225-7000 Nov 14 Attachment 04 - Certificate of Conformance to Berry Amendment Attachment 05 - Parkas_Price Schedule Attachment 06 - Solicitation - FA700023Q0023 Provisions and Clauses http://www.acquisition.gov/browse/index/far http://www.acquisition.gov/dfars http://www.acquisition.gov/affars