Combined Synopsis-Solicitation Kitchen Equipment.pdf

KITCHEN EQUIPMENT PURCHASE AND DELIVERY FOR THE USACE MVK

MAT SINKING UNIT

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

Solicitation Number W912EE25QA034 is being issued as a request for quote (RFQ) with the intent to issue one Firm-Fixed Price Contract. This solicitation is being issued under a 100% Small Business Set Aside. The NAICS code for this procurement is 332215 - Metal Kitchen Cookware, Utensil, Cutlery, and Flatware (except Precious) Manufacturing with a size standard of 1000 employees. PSC for this requirement is 7320, Kitchen Equipment and Appliances. This procurement is being conducted in accordance with regulations at FAR Part 12 – Acquisition of Commercial Items and FAR Part 13 – Simplified Acquisition Procedures.

The USACE Vicksburg District Mat Sinking Unit requires the purchase of brand name kitchen equipment in accordance with the scope of work. The contractor will be responsible for delivery of all equipment. The Mat Sinking Unit will be responsible for installing all equipment.

All Offerors shall submit a quote with content as specified herein. Quotes submitted without the specified content may be determined non-responsive and removed from further consideration.

Offers are encouraged to review all clauses that are incorporated into this solicitation.

****SPECIAL ATTENTION SHOULD BE FOCUSED ON FAR 52.212-2 EVALUATION

– COMMERCIAL PRODUCTS, AS THIS CLAUSE OUTLINES THE EVALUATION

FACTORS FOR THIS REQUIREMENT. ****

The government intends to make one award for one firm fixed price contract. Offers for less than the required delivery will not be accepted. The Government intends to award without discussions while reserving the right to hold discussions if determined advantageous to the Government. Offerors are encouraged to provide their best proposed pricing in their initial offer.

Notes to Offerors:

BIDDING SCHEDULE MUST BE RETURNED WITH YOUR QUOTE.

Quotes shall be submitted electronically via email, to: Javonta.A.Roper@usace.army.mil. For information concerning this solicitation, contact Javonta A. Roper at the above email or by phone at 601-631-5242.

• You are responsible for reading all information contained in this solicitation and all attachments if any posted with it.

• Offerors should check the SAM.gov web site often for modifications to this mailto:Javonta.A.Roper@usace.army.mil solicitation.

• Offerors are responsible for ensuring their quotes arrive timely.

TECHNICAL INQUIRIES AND QUESTIONS

Technical inquiries and questions relating to this solicitation are to be submitted via Bidder Inquiry in ProjNet at (https://www.projnet.org). Offerors are encouraged to submit questions early in the advertisement process, in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary. Any questions submitted within the 72 hours window of the solicitation closing date are not guaranteed a response will be provided. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access.

The Solicitation Number is: W912EE25QA034, Kitchen Equipment Requirement

The Bidder/Offeror Inquiry Key is: ZICZXB-9FC7TZ

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret

Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Bidders/Offerors are requested to review the specification in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

https://www.projnet.org/

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

SEE CONTINUATION

SEE CONTINUATION

SEE CONTINUATION

W912EE25QA034

JAVONTA ROPER

601-631-5242

15 SEP 2025

02:00 PM

W912EE 100

W07V ENDIST VICKSBURG

KO CONTRACTING DIVISION, 4155 CLAY STREET

VICKSBURG, MS 39183-3435

UNITED STATES

JAVONTA ROPER, EMAIL: JAVONTA.A.ROPER@USACE.ARMY.MIL

TELEPHONE: 601-631-5242

332215

SEE CONTINUATION

Mat Sinking Unit Kitchen Equipment 2025

Scope of Work The Mat Sinking Unit of the USACE Vicksburg District requires the purchase of kitchen equipment in accordance with the below requirements. The contractor will be responsible for delivery of all equipment.

The Mat Sinking Unit will be responsible for installing all equipment.

Requirements

• One (1) Double Stack Full Size Electric Convection Oven – Vulcan or equivalent

• 480V, 3 phase

• Stainless steel front, sides, top, and legs

• Independently operated stainless steel doors with double pane windows

• 1/2 HP two speed oven blower-motor

• Solid state controls

• Moisture vent

• Oven cool switch for rapid cool down

• Temperature range 150-500 degrees Fahrenheit

• 60 minute timers for each oven with audible alarm

• Porcelain enamel on steel oven interiors

• Two interior oven lights per section

• Five nickel-plated grab-and-go oven racks with eleven positions per section (10 total racks minimum)

• One year parts and labor warranty

• UL listed

• TAA compliant

• Dimensions: 41” wide maximum x 42” deep maximum x 70” high maximum with 8” high legs

• One (1) Three Stack Artison 3 Stone Deck Electric Oven – Doyon 2T3 or equivalent

• 480V, 3 phase

• Three (3) oven chambers with 1” refractory stone decks

• Self contained steam injection system

• Independent temperature/time control for each oven chamber – top, bottom, front

• Includes oven cover and stand with casters (two locking)

• Fully insulated

• Holds six (6) total (two per deck) 18” x 26” minimum sheet pans

• Dimensions: 57” wide maximum x 47” deep maximum x 76” high maximum

• One year parts and labor warranty

• UL listed

• TAA compliant

• One (1) Electric Range w/ Six (6) French Hot Plates & Lower Oven – Vulcan EV Series or equivalent

• 480V, 3 Phase

• Six (6) 9.5” diameter round French plates

• Individual infinite heat switches for cooking multiple foods at a time

• Below oven rack – adjustable for three positions

• Full-width stainless steel crumb tray to catch messes from the top

• Standard oven that holds a 26” x 18” pan in either configuration

• Top browning control

• Cool-to-the touch control knobs

• Oven temperature range: 200-500 degrees Fahrenheit

• Sturdy, stainless steel front, sides, legs, shelf, and rear riser

• Fully MIG welded frame for increased durability

• 6 inch adjustable legs

• Dimensions: 36” wide maximum x 34” deep maximum x 58” high maximum

• One year manufacturer parts and labor warranty

• Three (3) Electric Ranges w/ Three (3) Hot Tops – Vulcan EV Series or equivalent

• 480V, 3 phase

• Three (3) 12” x 24” thermostatically controlled hot top sections

• Full-width stainless steel crumb tray to help keep hot top clean

• Cool-to-the-touch control knobs

• Standard oversized oven that fits sheet pans

• Below oven rack – adjustable for three positions

• Oven control knobs side mounted in insulated side compartment

• Top browning control

• Oven temperature range: 200-500 degrees Fahrenheit

• Fully MIG welded frame for increased durability

• 6 inch adjustable legs

• External stainless steel construction

• Dimensions: 36” width maximum x 34” deep maximum x 58” high maximum

• One year manufacturer parts and labor warranty

• Countertop Ice/Beverage Dispenser w/Installation Kit – Servend SV-150 or equivalent

• Six (6) Valve

• Sanitary lever

• 150 lb ice storage

• Internal carbonator

• TAA Compliant

• Installation kit for 6 pump dispenser that includes:

• 2 wide x 3 high welded flat rack

• 6 syrup pumps for bag in box syrups

• Primary regulator, secondary regulator and tubing

• Connects syrup pumps, water line, and regulator to properly measure liquid prior to dispensing

• Plumbing hardware for regulator and dispenser cold plate inlet

Delivery All equipment shall be delivered to USACE at the following address no later than December 19, 2025.

The beverage dispensers shall be delivered no later than October 3, 2025.

Mat Sinking Unit 2577 Haining Rd Vicksburg, MS, 39183 ATTN: Nathan Jabour/Keith Jones

Invoicing All invoices shall be delivered to the following email addresses once equipment is delivered:

CEFC-B4invoices@usace.army.mil Whitney.B.Fields@usace.army.mil Nathanael.j.jabour@usace.army.mil mailto:CEFC-B4invoices@usace.army.mil mailto:Whitney.B.Fields@usace.army.mil mailto:Nathanael.j.jabour@usace.army.mil

1. AUTHORITY FOR CHANGE OR MODIFICATION

“Only a warranted Contracting Officer (either a Procuring Contracting Office (PCO), or an Administrative Contracting Office (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of the contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.”

2. ELECTRONIC FUNDS TRANSFER INFORMATION

“All vendor direct deposit and Electronic Funds Transfer (EFT) information must be entered/maintained in the System for Award Management (SAM) located at www.SAM.gov.

UFC Form 23, previously required for direct deposits/EFT payments by the Vicksburg District (MVK) is obsolete. To receive direct deposits/EFT payments, routing and banking information must be entered and maintained in SAM. Failure to update/maintain this information in SAM will result in vendors receiving payments via Treasury checks distributed by U.S. mail. The below links are provided for your information.

How do I update the banking information on my Sam.gov entity registration?

https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=003e5979dbe1259494439f95f39 619cd What is an Electronic Funds Transfer (EFT) indicator and how do I create one?

https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=83629ecadb69e99494439f95f396

If you have further questions, please visit the Federal Service Desk (FSD) at www.FSD.gov.”

3. VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF ENGINEERS

CONTRACTS (IF APPLICABLE)

“In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS

222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract.

While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

- U.S. Department of Labor Veterans’ Employment and Training Service (VETS):

https://www.dol.gov/vets/ http://www.fsd.gov/ https://www.dol.gov/vets/

- Federal Veteran Employment Information: https://www.fedshirevets.gov/

- Veterans Opportunity to Work (VOW) Program: https://www.benefits.va.gov/vow/

- U.S. Army Warrior Transition Command Employment Index:

https://wct.army.mil/modules/employers/index.html

- Hiring Our Heroes: https://www.uschamberfoundation.org/hiring-our-heroes “

4. LIMITATIONS ON SUBCONTRACT (IF APPLICABLE):

Reference Limitations on Subcontracting FAR 52.219-14. This procurement is other than full and open competition under NAICS Code 541519 Other Computer Related Services, and the small business size standard of $34,000,000. The awardee of this contract shall comply with all requirements up to and including the following:

Services (except construction): Contractor will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

Supplies (other than procurement from a nonmanufacturer of such supplies): Contractor will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract.

General construction: Contractor will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded.

Construction by special trade contractors: Contractor will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

Upon the Contracting Officer’s request, the Contractor shall submit a report to the Contracting Officer documenting compliance with FAR 52.2l9-l4. If the Contractor is using Similarly Situated Entities, it must be clearly identifiable in the submitted reports. If the required percentage is not being met the Contractor shall also include, with the semiannual report, a plan to meet the required percentage before the contract end date.

Instructions for Calculation of the Cost of Contract Performance Incurred for Personnel in Accordance with 'Limitations on Subcontracting' (FAR 52.219-14):

Clearly describe the Work to be Performed by Prime Personnel and/or Similarly Situated Entities:

Show Calculation of the Cost of Contract Performance Incurred for Personnel:

1. Total cost of contract = $ https://www.fedshirevets.gov/ https://www.benefits.va.gov/vow/ https://wct.army.mil/modules/employers/index.html

2. Total cost of performance by Prime and it’s similarly saturated entities = $

3. Percentage of Contract Performance Incurred by Prime Personnel and/or Similarly Situated Entities = (Line 1 / Line 2) X 100 = %

5. SPECIAL CONTRACT REQUIREMENTS (IF APPLICABLE)

1) FAR provision 52.229-11 and FAR clause 52.229-12

FAR provision 52.229-11 and FAR clause 52.229-12 are included in this solicitation. This provision and clause concern the imposition of a 2 percent Federal excise tax withholding on any resultant contract award or payment request. This rule applies to Federal Government contracts for goods or services that are awarded to foreign persons – such as foreign contractors. It implements the Department of the Treasury’s final regulations published in the Federal Register at 81 FR 55133 on August 18, 2016, under section 5000C of the Internal Revenue Code relating to the 2 percent tax on payments made by the U.S. Government to foreign persons pursuant to certain contracts.

Pursuant to the FAR 52.229-3 Federal, State, and Local Taxes, taxes imposed under 26 U.S.C.

5000 C may not be included in the contract price or reimbursed.

Exemptions from this excise tax must be claimed by an Offeror when it submits, with its offer, a U.S. Department of Treasury Internal Revenue Service (IRS) Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/W14. If not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent on each contract payment. Failure to submit an IRS Form W-14 with each payment request will also result in an automatic withholding of 2 percent from the payment request.

When filling out the IRS Form W-14 the following information may be used to complete Part I, Lines 6 and 7.

Line 6 Contract/reference number: W912EE-25-Q-A034

Line 7 “Name and address of the acquiring agency”: USACE Vicksburg District (MVK) Contracting Office, 4155 Clay Street, Vicksburg, MS 39183

Any exemption claimed and self-certified is subject to audit by the IRS. Any disputes concerning this tax are adjudicated by the IRS because the Section 5000C tax is a tax matter not a contract issue.

Offerors are encouraged to seek guidance from their own tax professionals for advice concerning the provision, clause, and exclusions exclusion/submission of IRS Form W-14.

Additional information is also available at:

Notwithstanding the above, the USACE does not have a means of withholding this excise tax at this time. As a result, contractors are expected to comply with the instructions above and to properly complete and return the W-14 at proposal submission, and with each pay application.

Whether the contractor sets the money aside for future payment to the IRS, or makes payment to the IRS, is the contractor’s discretion, based on its analysis of the regulations regarding the excise tax. In the event that USACE is able to withhold during contract performance, it will notify the contractor and make such a withholding (including any catch up withholdings); no advance notice is required to the contractor prior to the withholding. Under no circumstances is USACE liable for any tax not paid by the contractor. The contractor is liable for the tax, to the extent required by law, regardless of whether USACE makes a withholding.

FAR 29.204 expressly states that “[a]gencies merely withhold the tax (section 5000C tax) for the Internal Revenue Service (IRS). All substantive issues regarding the underlying section 5000C tax, e.g., the imposition of, and exemption from the tax, are matters under the jurisdiction of the IRS.” Therefore, we cannot help you determine how the tax law applies to you. We strongly recommend that you contact the IRS and/or a tax professional should you have any questions of this nature. To be clear, this information does not constitute tax advice or a representation of your tax liability. Furnishing this information does not create liability for the USACE for any Federal, state, or local taxes applicable to the above-referenced contract or any other contract.

For submission requirements and basis of evaluation:

Executed FAR Provision 52.229-11.

Completed IRS Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, if applicable. If not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent on each payment.

6. PERIOD OF PERFORMANCE:

All equipment shall be delivered to USACE at the following address no later than December 19, 2025. The beverage dispensers shall be delivered no later than October 3, 2025.

Mat Sinking Unit 2577 Haining Rd Vicksburg, MS, 39183 ATTN: Nathan Jabour/Keith Jones

7. INVOICE INSTRUCTIONS:

(1) A PROPER INVOICE MUST BE SUBMITTED IN ACCORDANCE WITH FAR 52.212-

4(g)

(2) SUBMIT INVOICE VIA EMAIL TO:

CEMVK-Invoices-Billings@usace.army.mil

Amber.H.Reynolds@usace.army.mil mailto:CEMVK-Invoices-Billings@usace.army.mil mailto:Amber.H.Reynolds@usace.army.mil

TO AVOID DELAY IN PAYMENT A COPY MUST ALSO BE SENT TO THE TECHNICAL

POC AT:

Nathanael J. Jabour

PHONE: 601-631-7450

EMAIL: nathanael.j.jabour@usace.army.mil

(3) IF MORE THAN ONE INVOICE IS REQUIRED, THE CONTRACTOR’S FINAL

INVOICE SHALL BE SUBMITTED WITHIN 45 DAYS AFTER THE FINAL PERIOD OF

PERFORMANCE DATE SPECIFIED IN THE CONTRACT. THE INVOICE MUST BE

CLEARLY MARKED “FINAL” AND SUBMITTED AS OUTLINED ABOVE

8. POINTS OF CONTACT

CONTRACTOR POINT OF CONTACT:

TBD

GOVERNMENT TECHNICAL POINT OF CONTACT:

Nathanael J. Jabour

PHONE: 601-631-7450

EMAIL: nathanael.j.jabour@usace.army.mil

GOVERNMENT CONTRACTING POINT OF CONTACT:

Dustin Cannada

PHONE: 601-631-7546

EMAIL: dustin.g.cannada@usace.army.mil mailto:nathanael.j.jabour@usace.army.mil mailto:nathanael.j.jabour@usace.army.mil mailto:dustin.g.cannada@usace.army.mil