Combined Synopsis Solicitation FA700025Q0125.pdf

COMBINED SYNOPSIS SOLICITATION

FA700025Q0125

U. S. Air Force Academy

USAFA 10FSS Mobile Serving Counters

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 and part

13 under solicitation number FA700025Q0125. The Request for Quotation (RFQ) number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation 2025-05, effective 07 August 2025, Defense Federal Acquisition Regulation Supplement (DFARS) change, effective 17 January 2025, and Department of the Air Force Federal Acquisition Regulation

Supplement (DAFFARS) change, effective 16 October 2024.

The associated North American Industry Classification Systems (NAICS) Code is 333241: Food

Preparation Equipment Includes food preparation equipment related to cooking, beverage serving, and/or concessions, with a size standard of 500 employees. The Product Service Code (PSC) is

7310 – Food Cooking, Baking, and Serving Equipment.

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The quotes will be evaluated IAW the addenda to FAR 52.212-2, found herein.

I. DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is for a purchase order to provide thirty

(30) mobile serving counters (specifically, eighteen (18) cold serving counters, six (6) hot serving counters, and six (6) hot and cold combo serving counters) for use by the United States

Air Force Academy (USAFA) Force Support Squadron (10FSS). The necessary salient characteristics of these mobile serving counters are found in the CLIN schedule below.

All contract line-item numbers (CLINs) are firm-fixed-price (FFP). The offer schedule and

CLIN schedule are below:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

CLIN Item Unit

Price

Unit of

Measure

Quantity Total Price

0001 COLD MOBILE SERVING COUNTERS

Each unit comprising of the following minimum characteristics –

A) Mobile utility counter; min. 16ga stainless steel countertop; min. 20ga stainless steel body and undershelves;

dimensions NTE 96"L x 36"W x 36"H

(counter height); six (6) NSF approved

5” diameter polyurethane swivel casters with locking brakes on each caster;

customer accessible on both sides/full length of unit; cabinet base with access to power switch, individual well temperature control, and well drainage valves;

B) Veneer plastic laminate on all sides of counter; laminate color: Lapis Blue

(WilsonArt D417-60) or equivalent. If offerors are unable to supply Lapis Blue

(WilsonArt D417-60) laminate, the offer must include the substitute color information for Government evaluation;

C) Hinged doors, no lock, stainless steel and color to match laminate body; recessed stainless steel pull;

D) Full length, collapsible, stainless steel tray slides; customer's side, min. 12" D, with rubbing tracks, and mounted 34" high;

E) Full length, collapsible, stainless steel tray slides; operator's side, min. 12" D, with rubbing tracks, and mounted 34" high;

F) Interlocking capabilities to accommodate connection with other like units (end to end) (Note: units required to be portable);

G) Drop-In refrigerated cold well, accommodates six (6) up to 6" deep 12" x

20" standard buffet line pans;

touchscreen control; brass drain & plug;

with appropriate cutout and reinforced edges in counter;

H) Integrated food shield glass sneeze guard both sides/full length of unit; maximum

Each 18 height of 56" (from floor); stainless steel frame construction; sloped fixed guard with fixed end closures; tempered glass overshelf and guard with tempered glass ends; undermounted LED lighting wired to base;

I) Min. 8' feet straight power cord, NEMA

5-15;

J) 120V, single phase, 15 amp max.;

K) All electrical devices must be compatible to operate simultaneously from one power source supply;

L) NSF Certified; UL Listed;

M) Standard Warranty, minimum ONE (1) year parts and labor; and

N) Delivery and installation for all new equipment: Delivery to site; uncrate, fully assemble and set new equipment in place;

connect, start up, and test new equipment; dispose of all debris from crating; and removal of all debris from crating off-site (no on-site dumpster available).

0002 HOT MOBILE SERVING COUNTERS

Each unit comprising of the following minimum characteristics –

A) Mobile utility counter; min. 16ga stainless steel countertop; min. 20ga stainless steel body and undershelves;

dimensions NTE 96"L x 36"W x 36"H

(counter height); six (6) NSF approved 5” diameter polyurethane swivel casters with locking brakes on each caster;

customer accessible on both sides/full length of unit; cabinet base with access to power switch, individual well temperature control, and well drainage valves;

B) Veneer plastic laminate on all sides of counter; laminate color: Lapis Blue

(WilsonArt D417-60) or equivalent. If offerors are unable to supply Lapis Blue

(WilsonArt D417-60) laminate, the offer

Each 6 must include the substitute color information for Government evaluation;

C) Hinged doors, no lock, stainless steel and color to match laminate body; recessed stainless steel pull;

D) Full length, collapsible, stainless steel tray slides; customer's side, min. 12" D, with rubbing tracks, and mounted 34" high;

E) Full length, collapsible, stainless steel tray slides; operator's side, min. 12" D, with rubbing tracks, and mounted 34" high;

F) Interlocking capabilities to accommodate connection with other like units (end to end) (Note: units required to be portable);

G) Waterless Hot Food Well Drop -In Unit, radiant heat, ganged, electric, dry operation, accommodates six (6) up to 6" deep 12" x 20" standard buffet line pans;

stainless steel well; removable FDA approved silicone rubber liner; fully insulated galvanized exterior housing;

touchscreen control panel; without drain;

with appropriate cutout and reinforced edges in counter; min. 6' cord & plug;

H) Integrated food shield glass sneeze guard both sides/full length of unit; maximum height of 56" (from floor); stainless steel frame construction; sloped fixed guard with fixed end closures; tempered glass overshelf and guard with tempered glass ends; undermounted LED lighting wired to base;

I) Min. 8' feet straight power cord, NEMA

L-21-30;

J) 208/120V, THREE (3) phase, 30 amp max.;

K) All electrical devices must be compatible to operate simultaneously from one power source supply;

L) NSF Certified; UL Listed;

M) Standard Warranty, minimum ONE (1) year parts and labor; and

N) Delivery and installation for all new equipment: Delivery to site; uncrate, fully assemble and set new equipment in place;

connect, start up, and test new equipment; dispose of all debris from crating; and removal of all debris from

0003 HOT AND COLD MOBILE SERVING

COUNTERS

Each unit comprising of the following minimum characteristics –

A) Mobile utility counter; min. 16ga stainless steel countertop; min. 20ga stainless steel body and undershelves;

dimensions NTE 96"L x 36"W x 36"H

(counter height); six (6) NSF approved 5” diameter polyurethane swivel casters with locking brakes on each caster;

customer accessible on both sides/full length of unit; cabinet base with access to power switch, individual well temperature control, and well drainage valves;

B) Veneer plastic laminate on all sides of counter; laminate color: Lapis Blue

(WilsonArt D417-60) or equivalent. If offerors are unable to supply Lapis Blue

(WilsonArt D417-60) laminate, the offer must include the substitute color information for Government evaluation;

C) Hinged doors, no lock, stainless steel and color to match laminate body; recessed stainless steel pull;

D) Full length, collapsible, stainless steel tray slides; customer's side, min. 12" D, with rubbing tracks, and mounted 34" high;

E) Full length, collapsible, stainless steel tray slides; operator's side, min. 12" D, with rubbing tracks, and mounted 34" high;

F) Interlocking capabilities to accommodate connection with other like units (end to end) (Note: units required to be portable);

G) Waterless Hot Food Well Drop -In Unit, radiant heat, ganged, electric, dry

Each 6 operation, accommodates three (3) up to

6" deep 12" x 20" standard buffet line pans; stainless steel well; removable

FDA approved silicone rubber liner; fully insulated galvanized exterior housing;

touchscreen control panel; without drain;

with appropriate cutout and reinforced edges in counter; min. 6' cord & plug;

H) Drop-In refrigerated cold well, accommodates (3) up to 6" deep 12" x

20" standard buffet line pans;

touchscreen control; brass drain & plug;

with appropriate cutout and reinforced edges in counter;

I) Integrated food shield glass sneeze guard both sides/full length of unit; maximum height of 56" (from floor); stainless steel frame construction; sloped fixed guard with fixed end closures; tempered glass overshelf and guard with tempered glass ends; undermounted LED lighting wired to base;

J) Min. 8' feet straight power cord, NEMA

5-50;

K) Hot well and cold well: 120V, single phase, 50 amp combined max;

L) All electrical devices must be compatible to operate simultaneously from one power source supply;

M) NSF Certified; UL Listed;

N) Standard Warranty, minimum ONE (1) year parts and labor; and

O) Delivery and installation for all new equipment: Delivery to site; uncrate, fully assemble and set new equipment in place;

connect, start up, and test new equipment; dispose of all debris from crating; and removal of all debris from

Delivery

Ship To Address

10 MSG SVS MITCHELL HALL BLDG 2350

USAF ACADEMY CO 80840-2617

Delivery must be F.O.B. Destination to United States Air Force Academy, CO 80840 (As defined in FAR 2.101—Definitions, the Vendor is responsible for the cost of shipping and risk of loss).

Any applicable shipping costs must be factored into the unit price(s) of the line item(s). Do not include a separate line item for shipping charges.

Government shall receive at least seven calendar days advanced notice from Vendor of actual delivery date (coordination shall be made directly between Government and Vendor). Delivery shall be scheduled for specific date/time (Monday - Friday from 11:00 a.m. to 3:00 p.m. Mountain

Standard Time Zone). For delivery purposes, Government shall ensure Vendor has access to loading dock, freight elevator, and dining facility site. To access the installation the vendor's entire delivery team must have REAL ID-compliant identification and a copy of the delivery order. Commercial delivery vehicles access the US Air Force Academy (USAFA) through the

Large Vehicle Inspection Station (LVIS) located at the USAFA South Gate near South Gate Blvd and Kettle Lake Rd. Installation and testing of the Hot and Cold Mobile Serving Counters shall occur prior to invoice submittal. Vendor shall dispose of all debris from delivery and uncrating, including removal of all debris from crating off-site (there is no on-site dumpster available to

Vendor).

Delivery date: Target for total delivery is 90 Days ARO unless otherwise indicated in quote.

Inspection and Acceptance

The Government will inspect and accept supplies at the Government’s location, U.S. Air Force

Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies. The contract/purchase order number must be included when shipping.

The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

II. SOLICITATION INSTRUCTIONS

1. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and

Commercial Services (Mar 2023), and the addenda listed below apply to this acquisition.

Addenda to FAR 52.212-1

Submission of offers. FAR 52.212-1 is amended to include the following:

A. This Solicitation is being issued in accordance with (IAW) FAR Parts 12 and 13 as a request for Quote. IAW FAR13.004, in all instances throughout this solicitation any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order".

Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW 52.212-2, found herein.

B. Addendum to FAR 52.212-1(a), North American Industry Classification System

(NAICS) code and small business size standard., first sentence revised as follows: “The

NAICS code and small business size standard for this acquisition appear above.”

C. Addendum to FAR 52.212-1(b), Submission of offers is amended to read in its entirety as follows: "Submission of offers.

1) Quotes must be submitted by 5 September 2025 at 10:00 am. Mountain Daylight

Time. Submit signed and dated quote via email to the primary and alternate POC's identified in the SAM.gov solicitation posting. Emails are limited to 10MB or less.

Recommend including a note in the subject line on each email if it is necessary to send multiple emails due to attachment file size: "email 1 of 3", etc. Any email over 10MB will not be delivered due to firewall restrictions. Zip files are not an acceptable format for the Air Force Network and will not go through the email system. Quoters are responsible for ensuring their email and attachments reach the contracting office POC's by the date and time specified above.

2) General Instructions: To assure timely and equitable evaluation of the quotes, the quoter must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirement of this solicitation.

(a) Submit offers on company letterhead stationery.

(b) As a minimum, offers must show—

(1) The solicitation number;

(2) The contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, and size of business;

(3) Quoters must provide technical descriptions of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. Due to the highly customizable nature of these items, be sure to include information on all features, add-ons, and/or options and be specific about what part or item number is included with the quote. To be considered for award, offers must meet the salient physical, functional, or performance characteristics specified in this solicitation; offers must clearly identify the item(s) by (i) Brand name, if any, and

(ii) Make or model number, include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the contracting officer, and clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements (e.g., mark any descriptive material to clearly show the modifications). Vendors may be required to provide documentation proving they are an authorized reseller of offered items to be considered by the Government prior to award. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote;

(4) Terms of any express warranty;

(5) Submit the price quote on company letter in response to this solicitation. Price quotes must be firm-fixed price. Price quote in accordance with the contract line item (CLIN) structure as listed in this solicitation. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include any discounts and payment terms (e.g., Net 30) with the price quote. The Government will not provide contract financing for this acquisition. If a tariff must be paid, the vendor shall state the country and tariff percentage rate with quote submission. Tariffs must be included with the total price amount and shall not be a separate CLIN item;

(6) "Remit to" address, if different than mailing address;

(7) A completed copy of the representations and certifications at Federal

Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically).

a) Contractors must be registered in the System for Award Management

(SAM) to conduct business with the Department of Defense. See

FAR Provision 52.204-7 System for Award Management.

b) It is the Offeror's responsibility to ensure any representations required by provisions and clauses in this solicitation have been completed/ updated electronically in System for Award Management (SAM) or completed and returned as part of the quote.

c) Instructions for 52.212-3 Offeror Representations and Certifications. The

Offeror shall complete only paragraph(b) of the provision at FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed throughhttps://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

d) Attachment 2 - Trade Agreements Certificate (DFARS 252.225-7020) must be completed and submitted with the quote.

(8) Acknowledgment of Solicitation Amendments;

(9) Government will evaluate the quoter's performance using DFARS provision

252.204-7024 "Notice on the Use of the Supplier Performance Risk System."

Authorized representatives of the Offeror for which the assessment was conducted may access SPRS to view their own summary level scores, in accordance with the

SPRS Software User's Guide for Awardees/Contractors available at https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf.; and

(10) Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration."

(10) Indicate total delivery timeframe (number of days ARO) if different from the

90 day ARO target.

D. Addendum to FAR 52.212-1(c), Period for acceptance of offers is amended to read in its entirety as follows: "Period for acceptance of offers. The vendor agrees to hold the prices in its quote firm through 30 Sep 2025."

E. Addendum to FAR 52.212-1(e), Multiple offers is amended to read in its entirety as follows: "Multiple offers. Multiple quotes will not be accepted."

F. Late submissions, see FAR 52.212-1(f).

G. Addendum to FAR 52.212-1(g) Contract award (not applicable to Invitation for Bids) is amended to read in its entirety as follows: "Contract award (not applicable to Invitation for Bids). The Government intends to evaluate quotes and award a firm-fixed price purchase order without interchanges with quoters. Therefore, the initial quote should contain the best terms and pricing. However, the Government reserves the right to conduct interchanges with one, some, none or all offerors at its discretion if later determined by the

Contracting Officer to be necessary. The Government reserves the right to award no purchase order at all depending upon the quality of quotes received and whether quoted prices are fair and reasonable. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received."

H. Addendum to FAR 52.212-1(h), Multiple awards is amended to read in its entirety as follows: "Multiple awards. The Government intends to award a contract on an "all or none" basis, multiple awards shall not be contemplated."

I. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing via email to the primary and alternate POC's identified in the SAM.gov solicitation posting no later than 29 August 2025 at 10:00 am

Mountain Daylight Time. All correspondence should reference the solicitation number.

Answers will be compiled and posted electronically to the SAM.gov website.

(End of Addenda)

2. The addendum listed below at FAR 52.212-2, Evaluation—Commercial Products and Commercial

Services (Nov 2021) applies to this acquisition.

Addendum to FAR 52.212-2

Evaluation-Commercial Products and Commercial Services (Tailored) (Nov 2021) is amended to read in its entirety as follows:

(a) In accordance with FAR part 12 and 13, the Government is conducting a competitive best value acquisition and will make the award decision based on price and technical capability of responsive quotes and may conduct comparative evaluations between quoters. This approach allows the Government to accept other than the lowest priced quote or other than the quote with the highest technical rating to achieve a best-value award decision.

(b) The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will make a best-value award decision to the offeror as follows:

1. The following factors will be used to evaluate offers: Price and Technical. In accordance with FAR 13.106-1(a)(2)(iii), solicitations using simplified acquisition procedures are not required to state the relative importance assigned to each evaluation factor and subfactor, nor are they required to include subfactors.

2. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from evaluation. The Government will consider technical capabilities including the ability to meet or exceed the minimum specifications and may include warranties, delivery schedule, and special features related to the US Air Force Academy's specific equipment use case and mission priorities. The Government will evaluate the quoter's performance using DFARS provision 252.204-7024 "Notice on the Use of the Supplier

Performance Risk System."

3. The Government intends to evaluate quotes and award a firm-fixed price purchase order without interchanges with offerors. However, the Government reserves the right to conduct interchanges with one, some, none or all offerors at its discretion if later determined by the Contracting Officer to be necessary. The

Government reserves the right to award no purchase order at all depending upon the quality of quotes received and whether quoted prices are fair and reasonable.

(c) A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier's quotation does not establish a contract. A contract is established when the supplier accepts the offer. If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer.

(End of provision)

3. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and

Commercial Services, and the addendum listed below apply to this acquisition.

Addendum to FAR 52.212-4

FAR 52.212-4 is amended to delete text in paragraph (c) and replace in its entirety with the following: “Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc.

authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer, for a complete list of changes that may be made unilaterally, see FAR 43.103(b).”

4. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive

Orders—Commercial Products and Commercial Services (Mar 2025) (Deviation 2025-O0003 and

2025-O0004) applies to this acquisition. See provisions and clauses attachment.

5. Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

Attachments to this Solicitation

Attachment 1 – FA700025Q0125 Provisions and Clauses

Attachment 2 – Trade Agreements Certificate