Combined Synopsis Solicitation FA700023Q0072.pdf

COMBINED SYNOPSIS SOLICITATION

FA700023Q0072

U. S. Air Force Academy

HIGH TEMPERATURE GEL PERMEATION CHROMATOGRAPHY SYSTEM

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 and part 13 under solicitation number FA700023Q0072. The Request for Quotation (RFQ) number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-05, effective 08 Aug 2023, DFARS change, effective 20 July 2023, and Department of the Air Force Acquisition Circular (DAFAC) change, effective 07 July 2023.

The associated North American Industry Classification Systems (NAICS) Code is 334516 with a size standard of 1,000 employees. The Product Service Code (PSC) 6630.

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The quotes will be evaluated IAW FAR 52.212-2, found herein.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

I. DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is for the purchase and delivery a High Temperature Gel Permeation Chromatography (HT GPC) System in accordance with the specifications in Attachment 1.

The offer schedule and contract CLIN schedule are below.

Note: All CLINs are Firm Fixed Price (FFP).

Item Supplies/Service Quantity Unit Unit Price Total Amount

High Temperature Gel Permeation Chromatography System, delivery, on- site installation, training, and at least 1-year warranty.

Each

Delivery Delivery must be F.O.B. Destination to The United States Air Force Academy, CO 80840 by the required delivery date.

Required Delivery Date: 31 December 2023.

Inspection and Acceptance The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

II. SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote." All instances of the word "offeror" should be understood as "quoter." All instances of the word "award" should be understood as "purchase order."

Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW 52.212-2, found herein.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023), and the addenda listed below apply to this acquisition.

Addenda to FAR 52.212-1

Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail to Ms. Nathalieb Zepeda, nathalieb.zepeda@us.af.mil, and Mr. Ronald Wilson, ronald.wilson.26@us.af.mil

Note: zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(2) Quotes must be submitted by 20 Sept 2023, 10:00 X.M. Mountain Daylight Time.

(3) All questions regarding this RFQ must be emailed to Ms. Nathalieb Zepeda, nathalieb.zepeda@us.af.mil, and Mr. Ronald Wilson, ronald.wilson.26@us.af.mil no later than 18 Sept 2023 10:00 X.M. Mountain Daylight Time. The questions and answers will be compiled and posted in SAM.gov under the solicitation notice.

Quotation preparation instructions

(1) General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, size of business, and warranty information.

The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

(2) Specific Instructions. Quotes shall consist of three parts, as identified below.

(a) PRICE QUOTATION. Submit the price quote in accordance with the line-item structure listed in the CLIN schedule of this solicitation. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. The Government will not provide contract financing for this acquisition.

mailto:nathalieb.zepeda@us.af.mil mailto:ronald.wilson.26@us.af.mil mailto:nathalieb.zepeda@us.af.mil mailto:ronald.wilson.26@us.af.mil

Invoice instruction shall be provided at time of award.

(b) DESCRIPTIVE LITERATURE. For the quote to be considered by the Government, it must meet the salient characteristics specified in Attachment 1. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements.

(c) CONTRACT DOCUMENTATION.

(1) Quoters are required to be registered in the System of Award Management

(SAM) (https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements.

Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(2) Quotes must include a completed copy of the following provisions that require fill-in text:

• FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

• DFARS 252.225-7000, Buy-American - Balance of Payments Program

Certificate. It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic.

The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) must be completed and submitted with the quote; this provision is included in Attachment 2 of this solicitation.

3. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition. The evaluation factors to be included in paragraph

(a) of this provision are Price, Technical, and Past Performance.

http://www.sam.gov/ http://www.sam.gov/

Addenda to FAR 52.212-2

Basis For Award

a. This is a competitive acquisition in accordance with FAR part 12 and part 13. The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness.

Quotes that are incomplete or missing information may be considered non- responsive and excluded from the evaluation. Quotes will be evaluated as described below.

(1) Price Evaluation. The government will rank all offers by Total Evaluated Price (TEP).

The TEP will be calculated by multiplying the unit price by the quantity to confirm the extended amount quoted for each CLIN. Next, all extended amounts will be added together to get to the total price proposed. All pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected.

Next, the quote that has the lowest TEP, the quote will be evaluated for Technical Acceptability and assigned a rating of “Acceptable” or “Unacceptable”.

(2) Technical Evaluation. The evaluation team will review the descriptive literature to determine if the quote meets the requirements identified in this solicitation. The technical information will be evaluated on an Acceptable/Unacceptable basis. To be considered “Acceptable,” the quote shall clearly meet the minimum requirements of the solicitation. If a quote DOES NOT clearly meet the minimum requirements of the solicitation, the quote will be rated “Unacceptable”. If the Quoter’s Technical rating is determined to be “Unacceptable”, the Quoter will no longer be considered for award and evaluation for that Quoter will stop. If the quote is rated “Acceptable,” the quote will next be evaluated for Past Performance.

(3) Past Performance Evaluation. Past performance information will be based on the information gathered using the CAGE code submitted by the Offeror, utilizing the System for Awards Management (SAM) pulled from SAM.gov, and IAW DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS) (Mar 2023). As a result, quoters will receive an “Acceptable” or “Unacceptable” past performance rating. A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS. The Government reserves the right to use any Past Performance history source for verification.

b. If the lowest priced acceptable offer is judged to have an “Acceptable” performance assessment rating and is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that Quoter without further consideration of any other quotes.

If the lowest priced Quoter is not judged to have “Acceptable” Technical and Past Performance assessment ratings, the next lowest priced Quoter will be evaluated utilizing the methodology above, and the process will continue (in order by price) until a Quoter is judged to have “Acceptable” Technical and Past Performance assessment ratings or until all Quoter are evaluated.

c. The Government reserves the right to award on an "All or None" basis.

d. Interchanges. The Government intends to award a purchase order without interchanges with respective vendors/quoters. The Government, however, reserves the right to conduct interchanges if deemed in its best interest.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Dec 2022), and the addendum listed below apply to this acquisition.

Addenda to FAR 52.212-4

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer, for a complete list of changes that may be made unilaterally, see FAR 43.103(b).

Attachments to this Solicitation

Attachment 1 – High Temperature GPC System Salient Characteristics Attachment 2 – Buy American Certificate Attachment 3 – FA700023Q0072 Provisions and Clauses