Combined Synopsis-Solicitation FA448622Q0009.pdf

765th Contracting Flight

Commercial: US Postal:

Secção de Contratos, Base Aérea No. 4 765 ABS/CONF/PKA Attn: Pedro Mendes, 765 ABS/CONF Attn: Pedro Mendes Edificio T-100, Quarto 148 Bldg. T-100, Rm. 148 9760-277 Praia da Vitoria APO AE 09720-7710 Terceira, Azores, Portugal

Combined Synopsis/Solicitation

Date of issue: 10 August 2022

Request for Quotation: FA448622Q0009

Subject: Group Exercise Instructor services, at Lajes Field, Azores, Portugal.

Closing Response: 9 September 2022, 2:00PM AZOST (UTC) / 9:00AM EST (UTC -5)

Point of Contact for this solicitation:

Contracting Officer: Pedro Mendes Email: pedro.mendes.pt@us.af.mil and 65conf.lgc.all@us.af.mil Contact: Commercial (+351) 295 576 492, DSN 314-535-6492

1 – General Information

This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures IAW FAR Part 13. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2022-06, effective 26 May 2022 Defense Federal Acquisition Regulation DPN, effective 23 June 2022 Air Force Federal Acquisition AFAC, effective 1 July 2022

This procurement is unrestricted. For informational purposes, the North American Industrial Classification System (NAICS) code is 611620, Sports and Recreation Instruction.

The Government intends to award a Firm Fixed Price contract IAW FAR 16.202 to the offeror that provides the most advantageous price to the Government, while meeting all standards and certifications set forth in all the attachments provided for this requirement. This solicitation will result in a single contract award, to the lowest priced, technically acceptable offeror. Prospective offerors are required to fill out the pricing schedule below to be considered for award of the Group Exercise Instructor services contract. Please be advised that this RFQ in no manner obligates the Government to award as a result of this solicitation.

2 – Requirement Information

2.1. Description: This is a non-personal services requirement to provide Group Exercise Instructor services at Lajes Field, Terceira, Portugal.

2.2. Requirement: The contractor shall furnish all personnel, labor, certifications and transportation necessary to perform group fitness services as defined in the attached Performance Work Statement. The purpose of this contract is to provide group exercise fitness classes to assist members in achieving their fitness goals and improving their health and well-being. Group exercise classes shall be offered to Department of Defense (DoD) active duty military, TDY military, civilian employees, local national employees, and their family members at Lajes Field, Azores, Portugal.

3 – Pricing Schedule

CLIN Item Description & Requirements Unit Quantity Unit Price Total

0001 Group Exercise Instructor Services, Base Year Each 676 €________ €_____________

1001 Group Exercise Instructor Services, Option year 1 Each 676 €________ €_____________

2001 Group Exercise Instructor Services, Option year 2 Each 676 €________ €_____________

3001 Group Exercise Instructor Services, Option year 3 Each 676 €________ €_____________

4001 Group Exercise Instructor Services, Option year 4 Each 676 €________ €_____________

TOTAL PRICE €_____________

4 – Vendor Information

Please provide the following information with your quote:

Company Name: ____________

UEI Number (if available): ____________

CAGE Code: ____________

Point of Contact with email address and phone number:_____________

5 – Attachments

Attachment 1. Performance Work Statement, 22 July 2022

Attachment 2. Provisions and Clauses

6 – Addenda to Provisions and Clauses

The following clauses and provisions apply to this acquisition:

Addendum to FAR 52.212-1 Instructions to Offerors -- Commercial Products and Commercial Services

FAR Clause 52.212-1, Instructions to Offerors - Commercial Items is hereby tailored in accordance with (IAW) the following:

52.212-1 (c) is hereby tailored to read as follows: Period for acceptance of offers: The offeror agrees to hold the process in its offer firm for 90 calendar days from the date specified for receipt of offer.

52.212-1 (e) is hereby tailored to read as follows: Multiple offers will NOT be accepted.

52.212-1 (h) is here by tailored to read as follows: No multiple awards will be made.

1. To ensure timely and equitable award process, interested Offerors must follow the instructions contained herein. Quotes must be complete, self-sufficient and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation terms and conditions, representations and certifications, and technical requirements in addition to those identified as evaluation factures. Offerors must also acknowledge all amendments. Failure to meet any requirement may result in a quote being ineligible for award.

2. Offerors shall use the pricing schedule table provided on page 2 of this solicitation to submit their proposed prices. The unit price for each CLIN and the TOTAL PRICE must be provided in a clear and legible manner. Prices must be submitted in EUR; quotes in any other currency are not accepted and the quote will be considered ineligible for award.

3. The Government will hold a meeting with any interested vendors to go over the solicitation requirements, the PWS, to and answer any questions that may arise on 30 August 2022, at 10:00AM local time. For security reasons, all interested vendors must register to attend this meeting. Email the information below for all attendees no later than 2 business days prior to the meeting to the point of contact in page 1.

- Company Name and Telephone Number

- Visitor's Full Name

- Civil Identification Number or Passport Number

4. Proposals may be submitted by hand, mail or e-mail in response to this RFQ. The content and page size of electronic copies must be identical to the hard copies. For hand and mail deliveries, use the addresses stated in page 1. If you require base access to hand deliver your proposal, please follow the procedures in previous paragraph. If using e-mail, quotes must be submitted to the following email addresses: pedro.mendes.pt@us.af.mil and 65conf.lgc.all@us.af.mil. Please acknowledge any amendments if applicable.

5. It is not the Government’s responsibility to ensure that quotes arrive in a timely manner. The Government will respond to all submissions to acknowledge receipt of quotes. If an acknowledgement is not received, it is the Offeror’s responsibility to contact the Government before the submission deadline.

6. Vendors are cautioned to submit all the information, in the specific format requested. The Government reserves the right to conduct interchanges with some, all, or none of the vendors. In accordance with FAR 13.106-2(b)(3), the Government is not required to establish a competitive range, conduct discussions, or score quotes.

(End of Addendum)

Addendum to 52.212-2 EVALUATION—Commercial Products and Commercial Services

Quotes will be evaluated IAW FAR 13.106, which will be based on price and technical capability.

1. Price factor. The quoted price will be determined by the total price provided in the pricing schedule. All prices will be determined by multiplying the quantities by the proposed unit price for each CLIN to confirm the extended amount or the total amount.

2. Technical factor. The vendor shall provide documentation to attest compliance with the technical requirements. The information submitted must be sufficient for the Government to assess the technical capability to perform as required in the Performance Work Statement. The technical ratings are below:

ACCEPTABLE Offeror clearly meet the minimum requirements of the solicitation.

UNACCEPTABLE Offeror does not clearly meet the minimum requirements of the solicitation.

Technical requirements:

2.1. Offeror shall provide documentation to attest compliance with technical requirements, in accordance with the Performance Work Statement, Credentialing, as follows:

2.1.1. The contractor shall ensure that all employees and sub-contractor/s assigned to the awarded contract have current and valid professional certifications, licenses, and credentials from a nationally recognized body (i.e. American College of Sports Medicine (ACSM), American Council on Exercise (ACE), Athletics and Fitness Association of America’s (AFAA), International Sports Sciences Association (ISSA). Portuguese bodies are also recognized i.e. Instituto Portugûes do Desporto e da Juventude (IPDJ) Instituto Português de Acreditação, IP (IPAC)) when performing services for the Government.

2.1.2. All instructors shall have and maintain valid cardiopulmonary resuscitation (CPR) and Automated External Defibrillator (AED) certification throughout the entire performance of the contract.

2.1.3. One-year experience in teaching group classes is highly desirable but not required.

3. Award process. The Government intends to award to the lowest priced, technically acceptable vendor. The evaluation process will go as follows:

a) The Government will evaluate all quotes for total price, ranking from lowest to highest total evaluated price.

b) The two lowest priced quotes will then be evaluated for its technical capability. The quotes must receive a rating of “acceptable” in order to be considered for award.

c) If the lowest priced quote is rated technically “unacceptable”, following lowest priced quote will also be evaluated. This process shall continue until two quotes with an technical capability rating of “acceptable” are found; an award will then be awarded if found to be in the best interest of the Government.

(End of Addendum)

52.232-18 Availability of Funds.

As prescribed in 32.706-1(a), insert the following clause:

Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)