Combined Synopsis Solicitation - EMM - SP8000-20-R-0005.pdf

Source Selection Information - See FAR 2.101 and 3.104 1

Combined Synopsis/Solicitation Coversheet Electrolytic Manganese Metal (EMM)

SP8000-20-R-0005

SOLICITATION INFORMATION:

1) This is a combined synopsis/solicitation for the acquisition of commercial items under FAR Part 12 procedures as supplemented with additional information included in this notice and file attachments.

2) Solicitation SP8000-20-R-0005 is a Request for Proposals (RFP). DLA Strategic Materials intends to award and administer a single Fixed price (FP) with Economic Price Adjustment (EPA) contract; using a Standard Form (SF) 1449 as the award document for the contract.

The Government reserves the right to not award all Contract Line Item Numbers (CLIN), if it proves to be in the best interest of the Government.

3) All offerors must be registered in the System Award Management (SAM) with the applicable NAICS code 331110 to be considered for award. The web site for registration is https://SAM.gov.

4) This acquisition is Set Aside 100% for Small Business. The applicable NAICS code is 331110 – Iron and Steel Mills and Ferroalloy manufacturing, with a size standard of 1,500 employees.

5) The DLA Strategic Materials proposes to issue a contract to obtain 3,000 metric tons (MT) of (Electrolytic Manganese Metal) EMM. See attached Attachment A Statement of Work for additional information and specifications.

6) Period of Performance is one (1) base period of 12 months. The Contractor shall deliver no more than 300 MT in one month to the Government until the Contractor delivers a total 3,000 MT of EMM to the Government within the period of performance.

7) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition.

8) The provision at 52.212-2, Evaluation--Commercial Items, applies; the only evaluation factors are: Technical Acceptability, Past Performance, and Price

9) A completed copy of FAR 52.213-3 Offeror Representations and Certifications- Commercial Items, applies to this acquisition and shall be submitted with your proposal if not available through SAM at https://www.sam.gov.

10) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.

11) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition.

https://sam.gov/ https://www.sam.gov/

Source Selection Information - See FAR 2.101 and 3.104 2

12) The clause at FAR 52.216-2 Economic Price Adjustment – Standard Supplies, applies to this acquisition. Adjustments shall be based on cost indexes of material proposed and subject to Contracting Officer approval.

13) Payment Terms: Net 30

14) This procurement is not rated under the Defense Priorities and Allocations System (DPAS).

15) Please take note of the following applicable clauses:

FAR 52.223-3 Hazardous Material Identification and Material Safety Data Sheet (Jan 1997) DFARS 252.223-7001 Hazard Warning Labels (Dec 1991) FAR 52.207-4 Economic Purchase Quantity – Supplies (Aug 1987) FAR 52.204-17 Ownership or Control of Offeror (Jul 2016) FAR 52.204-20 Predecessor of Offeror (Jul 2016) FAR 52.209-7 Information Regarding Responsibility Matters (Oct 2018) FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction Under any Federal Law (Feb 2016)

SOLICITATION INSTRUCTIONS:

1) Proposals shall not exceed fifteen (15) pages total, single-sided; shall be double-spaced, and no smaller than Size 12, Times New Roman font.

2) If you intend to submit a proposal, please ensure that you review and provide all the required submittals (see below) and complete all applicable fill-in clauses in Attachment H— Provisions and Clauses, including signatures where applicable.

3) Submit your proposal in three (3) separate parts: technical proposal, past performance and price. Each of the parts shall be divided and complete so that evaluation of each may be accomplished independently. The price proposal shall be submitted using Attachment G – Section B – Schedule of Supplies/Services; please propose unit price for each CLIN.

4) The proposal acceptance period shall be 45 calendar days from the date of solicitation closing.

5) Submit your proposal to Allison.Douglewicz@dla.mil with solicitation number SP8000-

20-R-0005: Proposal in the Subject Line by August 27, 2020, 2:00 pm EST.

SUBMIT WITH TECHNICAL PROPOSAL:

• Technical Narrative

• Attachment E – Past Performance Information

• Attachment F - Past Performance Questionnaires (for at least three (3) recent mailto:Allison.Douglewicz@dla.mil

Source Selection Information - See FAR 2.101 and 3.104 3

(since 2017 or later and relevant customers)

• Attachment G – Section B – Schedule of Supplies/Services

• Safety Data Sheet (SDS) for the solicited material

• Delivery Schedule

• Expected number of lots of material

• Example COA for past delivery for the solicited materials

CONTACT INFORMATION

Contracting Office Address:

Defense Logistics Agency DLA Contracting Services Office – Richmond 8000 Jefferson Davis Highway Richmond, VA 23297-5441

Primary Point of Contact:

Allison Douglewicz Contract Specialist Email:allison.douglewicz@dla.mil

Secondary Point of Contact:

Emma Pfeiffer Contracting Officer Email:emma.pfeiffer@dla.mil

ATTACHMENTS

Attachment A: Statement of Work Attachment B: Evaluation Criteria Attachment C: DLA Strategic Materials Depot On-site Rules Attachment D: Scotia Depot ESOHMS Guide Attachment E: Past Performance Information Attachment F: Past Performance Questionnaire Attachment G: Section B – Schedule of Supplies/Services Attachment H: Provisions and Clauses

ATTACHMENT A

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

ELECTROLYTIC MANGANESE METAL

1. INTRODUCTION

This is a Supply contract to provide Electrolytic Manganese Metal (EMM).

2. SCOPE OF WORK

Defense Logistics Agency Strategic Materials (DLASM) intends to purchase 3,000 metric tons (MT) of EMM flakes with a manganese (Mn) content of at least 99.70% by weight of total substances. DLASM will include an option to increase quantity up to 3,000 MT of the same EMM flakes.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to provide EMM as defined in this SOW. The Contractor shall perform to the standards in the SOW. The Government intends to store this material for an extended period; thus, the material should have a form and packaging conducive to long term storage at an enclosed Government warehouse.

3. DELIVERY SCHEDULE

The total 3,000 MT of the material shall be delivered within 12 months after contract award, with no more than 300 MT in each month and no more than 60 MT each day. Any option to increase quantity shall be delivered within 12 month of the option exercise date and shall also not exceed 300 MT each month and no more than 60 MT each day.

4. APPLICABLE DOCUMENTS

The following documents are incorporated into the SOW, by reference:

a. Occupational Safety & Health Administration (OSHA) 29 Code of Federal

Regulations (CFR) 1910.1200

b. The United Nations Globally Harmonized System of Classification and Labeling of Chemicals (GHS)

c. Harmonized Tariff Schedule, the Tariff Act of 1930, and the Trade Act of 1974

d. United States (US) Customs and Border Protection (CBP) Form 7501

e. US CBP Form 6059, General Declaration

f. US CBP Form 5106 (Request for Importer Number, or Notification of Importer

Number), and

g. Department of Transportation (DoT) Hazardous Materials Regulations (49 CFR

170-189).

5. TECHNICAL REQUIREMENTS

The following sections define the requirements for the material, packaging, labeling and transportation.

5.1 Material Description

5.1.1 The material shall meet the chemical specifications described in Table 1:

Table 1. Specifications of EMM, percent by mass

Mn, total ≥99.70% Fe ≤0.010% C ≤0.010% Si ≤0.010% S ≤0.050% P ≤0.0050% Se ≤0.060%

5.1.2 The material shall be in flake form. Its size shall be Plate 2 inches (50 mm) by down with the tolerance of 15% maximum retaining on 2-inch (50 mm) sieve and 10% maximum passing No. 10 (2.0 mm) sieve.

5.1.3 The Contractor shall ensure the material from each production lot is segregated from the material from any other production lot. Co-mingling of multiple production lots into one larger lot will not be accepted. The Contractor shall assign a unique lot number to each production lot.

5.2 Certificates of Analysis (COA)

5.2.1 An offeror shall provide an example COA for the proposed material with their proposal. The example COA shall be from a previous contract with the Government or Industry. The example is not required to meet the requirements in Sections 5.1.1 and 5.1.2 of this SOW. If the offeror has never sold the material, so that it has no example COA from the previous sales, the offeror must submit a COA, for the proposed material, from a qualified independent analytical company. The independent analytical company shall be recognized by the industry or approved by the Government in advance. The recognition by industry of an independent analysis company shall be a company that has continuously made the physical and chemical analyses of EMM produced from other producers for more than 5 years or a large international company with the various facilities around the world, particularly in the US.

5.2.2 The Contractor shall provide a COA for the contained material with each production lot delivery. A copy of the COA shall be provided to the Contracting Officer’s Representative (COR) at least 20 business days prior to each proposed delivery to ensure proper planning, communication and Government review/notice, see Section 5.2.5.

5.2.3 The COA is a legal document, which ensures that the materials delivered by the contractor meet the specifications stated in this SOW. If it is found the quality of a material delivered is not the same as that indicated by the COA, the Government would not only return all of the materials at the contractor’s cost, but also reserve the right to ask for the compensation of the time lost.

The contractor shall sample and test the material to ensure the reliability of the COA.

5.2.4 The lot of product is defined as the material produced by the same bench for a bench-wise production process, or the same operating shift for a continuous process.

5.2.5 The COAs shall be provided by email in the Adobe Acrobat PDF (portable document format) format or fax to COR for review and acceptance prior to shipment of each lot to the delivery point. No other types of PDF formats will be accepted. The email address and fax number for submitting the COAs will be designated in the Contract.

5.2.6 The Government will review every COA submitted to determine acceptability and compliance with the requirements in this SOW within ten

(10) business days after receipt of the COA.

5.2.7 Each COA shall include the following, at a minimum:

a. Lot number

b. Weight and number of containers the COA covers

c. List of the tests performed and/or methodology applied

d. Numerical results and qualitative results

e. Error ranges/limits for results

f. Specifications/requirements

g. Name of the company or name of the laboratory

h. Date(s) each analysis is performed, and

i. Printed name and signature of analyst.

5.2.8 The COA and all of the other documents submitted to the Government in this Contract shall be in English.

Source Selection Information - See FAR 2.101 and 3.104 4

5.3 Packaging

5.3.1 The material shall be packaged in new UN 1A2 compliant steel drums with a rated capacity of 30 or 55 gallons or metric equivalent capacity. The Contractor shall package all material delivered throughout the performance of this SOW in the same size and type (identical in all aspects) of drum. The contractor shall submit detailed design drawings and manufacturer’s certifications for all steel drums proposed for use under this SOW for review and acceptance approval from the government prior to their utilization. No steel drums shall be utilized that have not been preapproved for use under this SOW by the government.

5.3.2 The steel drums shall be new. Used, recycled, repaired, remanufactured or refurbished drums will not be acceptable.

a. The steel drums shall have a bolt and ring closure.

b. The steel drums shall have a gasket made of a synthetic elastomer to prevent the admission of moisture and to prevent leakage of its contents, especially fine particulates. The gasket’s material shall have a chemical resistance consistent with the contents of the drum.

c. Both the steel drums’ exteriors and interiors shall be hot dipped galvanized or painted with a rust preventive coating.

d. A copy of the drum manufacturer’s certification shall be packaged with each shipment representing all drums in that shipment.

5.3.3 Upon delivery, the drums shall be intact, free of damage, contamination and leaks.

5.3.4 Palletizing Requirements;

• All drums shall be placed onto new undamaged pallets meeting the specifications listed below and be banded/shrink wrapped together to prevent drum movement during handling, transportation or other operations where drums and/or personnel could be damaged and/or injured if the drums shift. The use of used, recycled, repaired, remanufactured and/or refurbished pallets will not be acceptable.

5.3.4.1 Pallet Design;

• All pallets shall be approximately 48 inches deep (front to back) and 48 inches wide (side to side) in size.

• All pallets shall contain four (4) full length, solid stringers. One stringer shall be located at each edge (side) and two stringers shall located in the interior of all pallets. Interior stringers shall be spaced 18 1/2 inches (on center) from the outside of each edge (side). Stringers shall be 1 5/8 inches in width and 3 ½ inches in height. Segmented, composite and/or block stringers will not be acceptable.

• All pallets shall have flush sides (e.g. no wings).

• All pallets shall contain “top decking” and “bottom decking” boards. Decking boards shall be six (6) inches in width for the lead boards and 3.5 inches in width

Source Selection Information - See FAR 2.101 and 3.104 5 for the interior boards. All decking boards shall be ¾ inches in thickness and be solid.

• All pallets shall be of a “two way entry” configuration.

• Pallets may be reversible in design.

• All pallets shall have a minimum rated load capacity of greater than 1,000 pounds per square foot.

5.3.4.2 Pallet Construction;

• All pallets shall satisfy the requirements listed in ASTM D6199-18a.

• All pallets shall be constructed entirely (except fasteners) of high density hardwood meeting the requirements of paragraph 6 of ASTM D6199-18a. Only high density hardwood species categorized in “Group IV” of ASTM D6199-18a shall be acceptable for pallet construction. The only acceptable high density hardwood species used for pallet construction are; Beech, Birch, Hackberry, Hard Maple, Hickory, Oak (Eastern), Pecan, Rock Elm, American Elm, White Oak and Green Oak. Pallets may be constructed by mixing together or using different high density hardwood species listed above interchangeability.

• All pallets shall satisfy the requirements listed in ISPM-15 (International Standards for Phytosanitary Measurtes Number 15) (e.g. heat treated etc.).

• Only driven nails that are “helically” threaded, “Annularly” threaded or “fluted” will be acceptable for use in pallet construction. The fastener length shall be sufficient to provide a minimum penetration of 1 ¼ inches into the stringer.

5.3.5 A copy of the Safety Data Sheet (SDS) for the contained material shall be provided with the proposal and external to the packed material with each lot delivery.

In accordance with The Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)), the SDS shall contain the chemical name and concentration or concentration range of all ingredients which are classified as health hazards and are:

present above their cut-off/concentration limits, or present a health risk below the cut-off/concentration limits. The SDS shall be in English.

5.4 Labeling

5.4.1 All drums shall be identified with attached tags(s)/label(s) as follows:

a. The font size utilized to enter the required information on each tag/label shall be of sufficient size to be legible to the unaided eye.

b. All information on tag(s)/label(s) shall be in English.

c. Any ink used to print tags/labels shall be indelible, permanent and suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist. The use of paint on tags/labels to enter the required information on each tag/label is not acceptable.

Source Selection Information - See FAR 2.101 and 3.104 6

d. Embossment to enter the required information on each tag/label is an acceptable method. Each letter and number shall be completely, individually and legibly embossed with the embossed surface raised a minimum of 0.005 inch above the flat obverse tag surface.

e. The tag/label material shall be durable and suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist. The tag/label material shall not react with the commodity being tagged/labeled.

f. Tag/label material shall have an expected lifespan of a minimum of twenty years with no degradation.

g. All tags/labels shall be of sufficient size to permit the listing of all required information.

5.4.2 The information in items a through j below shall be listed on each tag/label.

The marking shall not include a security classification or anything indicating DLA Strategic Materials ownership other than the contract number, purchase specification number and date.

a. Commodity Name

b. Commodity Grade, Type or Form

c. Country of Origin

d. Producer Name

e. Gross Weight in pounds and metric units of each individual drum.

(Metric units to be in parentheses.)

f. Net Weight in pounds and metric units of each individual drum.

(Metric units to be in parentheses.)

g. Lot Number

h. Drum Serial Number. (The serial number is the individual drum number in relation to the total number of drums in the lot; e.g.

Drum 6 of 33 drums in the lot.)

i. Government Contract Number

j. Manufacturer’s Specification, Name, Number and Date

5.4.3. Tags/Labels shall be attached to each drum in a permanent manner that prevents accidental detachment. The means of attachment shall be suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist. Attachment by mechanical means (e.g. wire) or adhesive means (e.g.

glue, adhesive backed tag/label etc.) are acceptable. Tags/labels shall be pre-formed to the surface to which it will be attached (e.g., a tag to be attached to the curved exterior surface of a drum shall be pre-formed to the same curvature as the drum to ensure proper attachment of the tag).

5.4.3 Three tags/labels shall be attached to each drum

Source Selection Information - See FAR 2.101 and 3.104 7

5.4.4 All drums shall have tags/labels attached at three locations on each drum.

a. For a drum, one tag/label shall be attached to both flat surfaces of the cover/lid (interior and exterior surfaces of each cover/lid).

Additionally, one tag/label shall be attached on the side of each drum midway down on the exterior surface of the container.

5.4.5 If the material is considered hazardous as defined by OSHA 29 CFR

1910.1200 and/or the United Nations GHS, a label shall be prepared and affixed to each drum in accordance with those requirements.

5.4.6 In accordance with The Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)), the SDS shall contain the chemical name and concentration or concentration range of all ingredients which are classified as health hazards and are: present above their cut-off/concentration limits, or present a health risk below the cut-off/concentration limits. The SDS shall be in English.

5.5 Transportation

5.5.1 The Contractor shall be responsible for transport, as well as for Carrier and Insurance Paid To (CIP) of the material to point of delivery: the Government Storage Depot in Scotia, New York, United States. The transportation of this material shall comply with all relevant Federal, State, and Local laws, including the Department of Transportation (DoT) Hazardous Materials Regulations (49 CFR 170-189) where appropriate.

5.5.2 The Contractor shall comply with DLA Strategic Materials’ Environmental, Safety and Occupational Health Management System (ESOHMS), Scotia Depot ESOHMS Orientation Guide for Contractors and Visitors, and Depot On-Site Rules while at Government facilities; see Attachments I and II. The DLA Strategic Materials ESOHMS Policy Statement and additional ESOHMS information can be found on the DLA Strategic Materials website under I Am The Key:

http://www.dla.mil/HQ/Acquisition/StrategicMaterials/iamthekey.aspx

6. TARIFFS

6.1 Exemption of Tariffs: This purchase of EMM by DLA Strategic Materials is exempt from tariffs, according to the Harmonized Tariff Schedule, under the provisions of 19 U.S.C. 1202 (Line 9808.00.40, Strategic and Critical Materials Stock Piling Act), 19 U.S.C. 2461, 19 U.S.C. 2463 and 19 U.S.C. 3007 from the Art. I, Sec. 8, U.S. Const., as for a strategic and critical material.

6.2 Forms of Exemption: The exemption forms shall be filed by the Contractor and executed on the CBP Form 7501 (Entry Summary), where the code (9808.00.40, Source Selection Information - See FAR 2.101 and 3.104 8 plus additional code entries) shall be entered on the form with the notation that the Duty and Internal Revenue Taxes are "0," along with the declaration (Form 6059, General Declaration). In addition, the Customs Service requires the Form 5106 (Request for Importer Number, or Notification of Importer Number), along with the invoice for the material, the packing list (if available or applicable), and shipping documents.

6.3 Signature of Certificate: The Form (along with its declarations/entries) shall be signed by an "Authorized Agent," who would be the same individual receiving the shipment.

7. DELIVERY AND ACCEPTANCE

7.1 Delivery

7.1.1 The Contractor shall deliver materials to the Government Storage Depot (delivery point) at the following address during the operations shown below:

Defense Logistics Agency Route 5, Building #12 Scotia, New York 12302-9463 United States of America

Telephone: (518) 370-3347 Shipping hours: 0730 to 1530 hours, Monday through Friday (exceptions of federal, state, and local holidays and days of closure due to inclement weather and/or other emergencies) Accessibility: Truck/Rail scale is available (weight capacity 4,000,000 lbs. or 1,800,100 kg)

7.1.2 The Contractor shall receive COR approval prior to any deliveries. The Contractor must schedule all deliveries a minimum of 10 business days in advance with the COR.

7.1.3 The Contractor shall abide by the rules, laws and regulations when accessing/delivery the material to the Government Storage Depot, as referenced in Attachment C: DLA Strategic Material Depot On-Site Rules and familiarize themselves with the Scotia Depot, its operations, and safety, Attachment D: Scotia Depot ESOHMS Orientation Guide for Contractors and Visitors.

7.1.4 The contractor shall deliver 3,000 MT of the material to the Government Storage Depot listed above within 365 days after the contract is awarded.

Source Selection Information - See FAR 2.101 and 3.104 9

Any increase in quantity exercised under the option shall be delivered to the Government Storage Depot listed above within 365 days of exercise.

7.1.5 The contractor shall deliver the contracted amount of 3,000 MT within 12 months. The contractor shall not deliver more than 300 MT and no more than 60 MT each day. Any increase in quantity exercised under the option shall be delivered within the time specified and shall not exceed 300 MT each month and no more than 60 MT each day.

7.2 Inspection and Acceptance

7.2.1 The COR must approve delivery prior to any shipments. The material inspection and acceptance location will be at the Government Scotia Depot addressed in Section 7.1.1.

7.2.2 The government will perform a visual inspection of all material upon receipt at the delivery point to verify conformance with the requirements of this SOW that can be verified visually.

7.2.3 The Government reserves the right to sample and test each lot of material received. The lot(s) selected for verification of conformance with the specifications of this SOW will be determined by the Government. The Government’s sampling and testing will take place within ninety (90) calendar days from the time the material is received at the delivery point.

7.2.4 The Government or its designed company will use the methodologies listed in Table 2 for the material testing if it is conducted.

Table 2 Testing methodology to be used by the Government

Material Concentration Methodology Mn, total ≥99.70% ASTM E248 Fe ≤0.010% ICP-OES/MS

C ≤0.010% ASTM E1019

Si ≤0.010% ICP-OES/MS

S ≤0.050% ASTM E1019

P ≤0.0050% ICP-OES/MS

Se ≤0.060% ICP-OES/MS

7.2.5 Acceptance will be provided in writing to the Contractor within ninety (90) calendar days of delivery. The Contractor shall not submit an invoice until the COR has issued a notification of Acceptance for the delivery.

Source Selection Information - See FAR 2.101 and 3.104 10

8. LIST OF ABBREVIATIONS AND ACRONYMS

ASTM American Society for Testing and Materials CBP Customs and Border Protection CFR Code of Federal Regulations CIP Carrier and Insurance Paid To COA Certificate of Analysis COR Contracting Officer’s Representative DLA Defense Logistics Agency DLASM Defense Logistics Agency – Strategic Materials DNSC Defense National Stockpile Center DoT Department of Transportation EMM Electrolytic manganese metal ESOHMS Environmental, Safety, and Occupational Health Management System FAR Federal Acquisition Regulations FOB Free on Board FY Fiscal Year GHS Globally Harmonized System of Classification and Labeling of Chemicals IMO International Maritime Organization ISO International Organization for Standardization Lb Pound Kg Kilogram mm Millimeter MT Metric Ton NDAA National Defense Authorization Act OSHA Occupational Safety & Health Administration SDS Safety Data Sheet SOW Statement of Work S/N Serial Number US United States

ATTACHMENT C

DLA Strategic Materials Depot On-Site Rules

Source Selection Information - See FAR 2.101 and 3.104 11

ATTACHMENT D

Scotia Depot ESOHMS Orientation Guide for Contractors and Visitors

8. List of Abbreviations and Acronyms

ATTACHMENT B

Evaluation Criteria

1. GENERAL INFORMATION

• Proposals will be evaluated using three evaluation factors: (1) Factor 1 - Technical,

(2) Factor 2 - Past Performance, and (3) Factor 3 - Price. The offeror’s proposal is a representation of its ability to perform tasks outlined in the PWS. A lowest-price technically acceptable evaluation process will be used and that best value will be determined based on this lowest-price technically acceptable evaluation process.

• Offeror’s proposals shall be prepared in three separate volumes as shown below:

Volume I – Technical Volume II – Past Performance Volume III – Price

• During proposal evaluation, each volume will be reviewed separately. All cost/price Information shall be in Volume III. All technical information shall be in Volume I. All Past performance information Shall be in Volume II. No reference to cost/price shall be included in the technical proposal. Each volume shall be separate to facilitate evaluation. Proposals will be evaluated in accordance with the factors listed in this solicitation.

In order to receive full consideration, firms are encouraged to ensure that information provided in the Technical proposal is factual and complete. To ensure that an accurate evaluation of the proposal is made, please address the items in the order in which they appear in the solicitation.

EVALUATION FACTORS FOR AWARD

• Factor 1: Technical

• Factor 2: Past Performance

• Factor 3: Price

Factor 1: Technical – Offeror’s proposals shall demonstrate a comprehensive understanding of the nature and scope required. Each subfactor will be assigned a rating of “Acceptable” or “Unacceptable” based on whether the proposal meets the basic Performance Work Statement (PWS) requirements and standards, and satisfactorily addresses the subfactor evaluation criteria identified below for each subfactor. Technical sub-factors are equal in importance and will be rated either Acceptable or Unacceptable. To be rated as Acceptable overall, the proposal must rate Acceptable in all sub-factors. The Technical volume shall present a clear, concise description of how offerors plan to meet award requirements and shall not contain any pricing data.

To be rated as Acceptable overall, the proposal must rate Acceptable in all sub-factors. The Technical volume shall present a clear, concise description of how offerors plan to meet award requirements and shall not contain any pricing data.

Overall technical evaluation ratings will be determined using the Rating Table below:

OVERALL RATING DESCRIPTION

ACCEPTABLE Proposal meets the requirements of the solicitation

UNACCEPTABLE Proposal does not meet the requirements of the solicitation.

Subfactor 1: Technical Approach Summary. This summary must be titled “Technical Approach Summary” and, shall at a minimum outline the offeror’s approach to address the requirements of the Statement of Work (SOW) and demonstrate a complete understanding of those requirements and of DLA Strategic Materials’ Objectives for this program. This summary shall not be a duplication of the PWS verbiage.

Subfactor 2: Delivery Schedule – Offeror shall provide a document titled, “Delivery Schedule.” This document shall address the offerors ability to make a one time delivery of the requested material no later than 12 months after award. This document must identify the offeror’s proposed delivery schedule for the requested material within 12 months of a signed contract or contractual action in accordance with the requirements of the SOW, paragraph 3, Delivery Schedule. Failure to propose a schedule within 12 months will result in an Unacceptable rating.

Factor 2: Past Performance – The Government will review recent and relevant past performance information and determine its quality and usefulness as it applies to the procurement. Past Performance will be rated as either Acceptable or Unacceptable.

Recent past performance is defined as having occurred within 3 years prior to the solicitation closing date. Relevant past performance is defined as past performance that is similar in scope, complexity, and dollar value to the subject procurement.

1) The offeror shall demonstrate that their firm has experience with commercial or Department of Defense contracts for producing phosphor grade 4N Europium Oxide.

The Offeror shall at a minimum provide:

a. Past Performance Information – Offerors are instructed to identify up to three

(3) contracts/work that the Offeror has held in the past 3 years, in which the services of similar scope and complexity were performed. This may include the performance still in progress, however, it should have a minimum of one (1) year of performance history and be no more than three (3) years old from the closing date of the solicitation. A minimum of three (3) referenced contracts with a point of contact information (i.e. phone number and e-mail address) shall be included. (See Attachment E.)

b. Past Performance Questionnaires – A template for the Past Performance Questionnaire is included in this solicitation for the offeror to submit to the references provided above (first bullet of this section, a). Completed Past Performance Questionnaires must be submitted by the reference DIRECTLY to the Government. Offerors should follow-up with references to ensure timely submittal of questionnaires. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the offeror. (See Attachment F.) Completed Past Performance Questionnaires must be submitted by the reference DIRECTLY to the Government.

2) The Government reserves the right to consider any information available to it in evaluating an offeror’s past performance. This includes information obtained from the offeror’s references, past and present customers, subcontractors, and any other sources that may have useful information. However, the Government reserves the right not to contact all of the references listed by the offeror.

3) The Government will evaluate the offeror’s submitted past performance, to include the questionnaires, for recency and relevancy based on how well the contractor performed on projects of similar scope, dollar value, and complexity.

4) In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

Upon determining how recent past performance was, relevancy, and how well the offeror

Source Selection Information - See FAR 2.101 and 3.104 4 performed, past performance will be rated “Acceptable” or “Unacceptable.”

Overall past performance evaluation ratings will be determined using the Rating Table below:

OVERALL RATING DESCRIPTION

ACCEPTABLE Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown

UNACCEPTABLE Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required

Factor 3: – If the proposal has been determined technically acceptable, the Government will evaluate offeror’s price proposals in the following manner:

1) Price will be evaluated for completeness and that it reflects a clear understanding of the PWS determined to be reasonable and fair.

2) The offeror’s price will be evaluated for award purposes based upon the total price offered. Offerors whose price cannot be determined to be reasonable may not be considered for award. The proposed prices for the base and all option year CLINs will be added together to form the overall evaluated price.

3) Contract Award will be made to the responsible Offeror with lowest overall evaluated price.

ATTACHMENT C

DLA STRATEGIC MATERIALS DEPOT ON-SITE RULES

Source Selection Information - See FAR 2.101 and 3.104

Security: Visiting personnel must comply with all security measures deemed necessary by DLA Strategic Materials.

Environmental, Safety, and Occupational Health: Visiting personnel must comply with all Federal, State, and local regulations relevant to the performance of the work.

1. DLA Strategic Materials’ Environmental, Safety, and Occupational Health Management System (ESOHMS): Visiting personnel must comply with all aspects of the DLA Strategic Materials’ ESOHMS set forth in the “Orientation Guide for Contractors and Visitors” which will be made available by the COR prior to arrival.

2. Safety Data Sheets (SDS): Visiting personnel who may contact or be in the proximity of the material being sampled must review the pertinent SDS, which provides specific toxicity- and health-related data for the protection of human health and the environment.

A copy of the SDS for the material must be made available by the Producer/Supplier prior to arrival.

3. Safety Training / Mishap Reporting: The Producer/Supplier must determine the need for personal protective equipment, and, if such equipment is necessary, must ensure that personnel performing sampling have it and are trained in its use. The COR will advise visiting personnel on how to respond properly to emergency conditions (e.g., fire).

Visiting personnel must notify the COR immediately of all injuries, property damage, equipment damage, or vehicle mishaps that occur during the performance of sampling, and must complete and submit a written report of any such incident to the COR to document the occurrence.

4. Transportation: The transportation of samples must comply with all relevant Federal, State, and local regulations, including DoT Hazardous Materials Regulations (49 CFR 170-189) where appropriate. Samples being sent off-site must be labeled with the proper Hazard Communication information, if applicable; and must be accompanied by the SDS.

5. Waste Disposal: All wastes generated from sampling must be disposed of in accordance with all relevant Federal, State, and local regulations.

SCOTIA DEPOT ESOHMS ORIENTATION GUIDE

FOR CONTRACTORS AND VISITORS

January 2020

“I Am The Key”

Statement of Acceptance: I have received, read and accepted the information contained in this depot orientation guide and will brief other employees on the information contained herein.

Accepted by:

NAME COMPANY DATE

Hard copies of this document may not be the current version. Refer to the “I Am The Key” to verify the current version

Scotia Depot Orientation Guide

INTRODUCTION

DLA Strategic Materials has developed an Environmental, Safety and Occupational Health Management S ystem (ESOHMS) that is based on ISO 14001:2015 - "Environmental Management Systems - Specification with Guidance for Use" and ISO 45001: 2018 - "Occupational Health and Safety Management Systems - Specification.". The ESOHMS encompasses all of our environmental, safety and occupational health (ESOH) policies and programs, and applies to all our employees and all those working on our behalf. We wish to inform visitors and others working at our depots about the key components of the ESOHMS. The purpose of this briefing is to ensure everyone is aware of our ESOHMS and the key environmental, safety and occupational health information that is critical to protecting human health and the environment.

ESOH POLICY STATEMENT

The Environmental, Safety and Occupational Health Policy Statement establishes the framework for the ESOHMS. As such, the ESOH Policy Statement provides the foundation for controlling the environmental impacts, safety and occupational health risks of its activities, commodities, and services and establishing environmental goals and objectives. The key elements of the ESOH Policy Statement include:

• Compliance with applicable laws and policies

• Continuous improvement

• Management review on a regular basis

• Communication with employees as well as the public

• Use of best management practices in protecting our natural resources and preventing pollution

• Providing the resources for all mandatory training

• A social responsibility toward their customers

FIVE COMMANDMENTS

The Five Commandments of the ESOHMS are:

1. Be Safe

2. Recycle

3. Conserve Our Natural Resources

4. Understand Your Job Responsibilities

5. Know What Regulations Apply To Your Job

Critical ESOHMS Information for Scotia Depot

EMERGENCY RESPONSE

The Scotia Depot has an Emergency Response Plan. The pages attached provide key contacts for the Scotia Depot. The Emergency Coordinator, is the primary contact for emergencies (518) 370-3347 (office). Also, 911 emergency service is available in the area. In the event of an emergency, all contractors and visitors are directed to calmly make a spot check of their immediate work area, and then proceed to the depot security office, or if without transportation, exit work area to a safe distance, if necessary. Contractors and visitors are required to communicate all emergency information to the Depot Manager’s office immediately. The nearest emergency room is St. Clare’s Hospital;

directions and a map to the hospital are attached.

HAZARDOUS MATERIALS STORAGE

Hazardous materials stored at Scotia Depot are identified by National Fire Protection Association (NFPA) color-coded signs as follows:

BLUE – HEALTH HAZARD

RED – FIRE HAZARD

YELLOW – REACTIVITY

WHITE – SPECIFIC HAZARD

1 (one) is the Least Hazardous and 4 (four) is the Most Hazardous

POLLUTION PREVENTION

We have a pollution prevention policy and a spill prevention control and countermeasures policy.

Scotia Depot maintains a Storm Water Pollution Prevention (SWPP) Plan and a Spill Prevention, Control and Countermeasures (SPCC) Plan. These plans describe the aboveground petroleum storage tanks, commodity storage areas and other potential sources of contamination and the procedures to follow in the event of a spill or release. Aboveground storage tanks containing gasoline or diesel fuel are located in the vehicle fueling area, and in the pump house (see attached depot map).

Spills of petroleum or hazardous materials contaminate not only the stormwater runoff pathways, but also the soil and air. Spill response should be focused on protecting human health and preventing impacts to the environment. In the event of a spill, remember SWIM:

S – Stop the spill W – Warn others (and contact the depot manager) I – Isolate the area M – Minimize your exposure

The commodities stored at the depot could also pose a risk to the environment if released from the site.

Follow these best management practices when handling commodities:

• Identify and locate all storm drains and surface water flow pathways in the vicinity of the work area.

• Appropriate materials, such as hay bales, silt fence, or railroad ties, should be readily available and placed as a barrier between the commodity area and the storm drainage system, to help reduce the amount of any loose commodity material that could get washed into the drainage system by runoff from the outloading area.

• Surface runoff that flows towards nearby drainage ditches, swales, streams, etc., should also be similarly blocked.

• These activities should be performed not only while storm water runoff is actively occurring, but also to plan ahead for any rainfall, snowfall, snowmelt, etc. that may occur during the handling of commodities.

OTHER CONTRACTOR REQUIREMENTS

• Contractors working on site must advise the Depot Manager, in writing, of the presence of hazardous material, hazardous waste and their method of fuel supply.

• Contractors must maintain (on-site) an SDS for all hazardous materials on site.

• Contractors must store and dispose of hazardous waste in accord with state, local & federal regulations.

• Contractors must conduct operations in accordance with applicable OSHA hazardous waste regulations (29 CFR 1910).

• Hazardous materials must be stored, used and transported in accordance with state, local and federal regulations.

• Contractors must comply with the depot recycling program.

• Contractors should refer all media enquiries regarding operations, environmental management, safety, occupational health, etc. to the Depot Manager.

(Visit the Depot main office for questions on our Hazard Communication Program and Procedures)

YOU ARE THE KEY!

The Environmental, Safety and Occupational Health Policy Statement provides the foundation for controlling the environmental impacts of our activities, commodities, and services and establishes environmental goals and objectives. Compliance with the SWPP and SPCC Plans and protecting water quality are a part of these goals.

It is your duty to keep an eye open to identify conditions that may contribute to contamination of storm water runoff. During your daily routine should you notice a potential problem, take the steps to fix it! Keep the lines of communication open.

Remember that whatever goes into the storm water system will end up in our groundwater or local waterways. Often times, that waterway is used for recreation, as a source for food (i.e., fish), and as a source for drinking water.

Sewer: Scotia Public Works

(518) 393-2159

Verizon Telephone (800) 722-2300 Fire Alarm Services: Alarm & Suppression, Inc.

Voice: (518) 399-5110 Fax: (518) 399-8702

St. Clare’s Hospital (518) 382-2000 Ellis Hospital (518) 243-4000 Radiological, Dewey Blair:

Office: (518) 370-3347 Cell: (518) 859-4938

EMERGENCY PHONE LISTING

Use a wired (non-cellular) telephone if possible when calling 911. If using a cell phone, you may need to give your location to the 911 operator.

The Scotia telephone system does not require a “9” before calling outside numbers.

Local Emergency Phone Numbers

Fire Department 911

Police Department 911

Ambulance 911

Chain of Command for Emergency Events

1. Call 911 if appropriate.

2. Notify the Emergency Coordinator at: (518) 370-3347

(office), or (518) 859-4938 (cell).

Water: Glenville Public Works

(518) 382-1406

Depot Office (518) 370-3347 Security Guards-Main Gate

(518) 370-3346 Cell: (518) 858-4110

Bomb Disposal and Federal Protective Service

(518) 431-4310 Poison Control Center

(Emergency) (800) 222-1222 National Response Center and Terrorist Hotline (Oil & Toxic Chemical Spills from Terrorist Activity)

(Emergency) (800) 424-8802

Gas and Electric: Niagara Mohawk (Emergency) (800) 892-2345

(Power outages) (800) 867-5222

NEAREST EMERGENCY ROOM

The closest Emergency Room to Scotia Depot is at:

St. Clare’s Hospital 700 McClellan Street Schenectady, NY 12304

(518) 382-2000

Directions to hospital:

1. Exit depot and travel 1 block east in Corporations Park.

2. Turn RIGHT (south) on Capital Boulevard

3. Follow Capital Blvd (approx 2/10 mile) to NY Route 5.

4. Turn LEFT onto NY Route 5. Continue to follow NY-5, through Scotia and over the bridge into Schenectady. (3.8 miles)

5. Turn LEFT onto MCCLELLAN ST. (0.6 mile)

6. End at St. Clare’s Hospital.

Total Est. Time: 15 minutes Total Est. Distance: 4.6 miles

Figure 1. Map to Hospital

START indicates Scotia Depot; END indicates St. Clare’s Hospital at 700 McClellan Street.

ABOVEGROUND STORAGE TANK (AST) IDENTIFICATION

AST ID NO. CAPACITY CONTENTS LOCATION

10 560 GALLONS DIESEL FUEL CENTER TANK ON FUEL ISLAND

11 250 GALLONS KEROSENE NORTH TANK ON FUEL ISLAND

20 1 ,000 GALLONS GASOLINE SOUTH TANK ON FUEL ISLAND

I •

II

1-----------,_) \: _r---- --0 1-

NOTES:

1. "S" INDICATES NEW SECURITY CENTER.

2. SYMBOLS FOR ASTS AND TRANSFORMERS

ARE NOT TO SCALE.

403 503 h'----------' L l '--------------' - t_ 1-\ r r

-----' - I l. ..-----1

LEGEND

DNSC PROPERTY LINE

-- -- -----J-=---=-r===== ----1/

23 /

TRANSFORMER LOCATIONS

INSIDE BUILDINGS (APPROXIMATE)

ABOVEGROUND STORAGE TANKS (AST)

STORM SEWER

• MANHOLES

405 505

-- ---- ==;:::.--w... c_ _J L J '---------' ...:====::::;----' = : : I I

CATCH BASINS

INDICATES FLOW OF

STORMWATER DRAINAGE

SPILL KIT LOCATION

- X X-

I

.... _w----------' G

- T l

I/

XREF: P:\742714\CAD\BASE-1.DWG

P:\742714\SCOTIA\CAD\714C001FIGURE2.dwg, 5/13/09

200 100 0 200 400

APPROX. SCALE: 1 "=200'

FIGURE 2

DLA/DNSC SCOTIA DEPOT

SCOTIA. NEW YORK SPCC

PLAN

OIL PRODUCT STORAGE LOCATIONS

PARSONS

290 ELWOOD DAVIS ROAD, SUITE 312. LIVERPOOL. N.Y. 13088, PHONE: 315-451-9560

PAST PERFORMANCE INFORMATION

ELECTROLYTIC MANGANESE METAL

SP8000-20-R-0005

Provide the information requested in this form for each program being described. Provide frank, concise comments regarding your performance on the contracts/work you identify.

A. OFFEROR NAME (COMPANY/DIVISION) AND LOCATION (CITY/STATE):

(NOTE: IF THE COMPANY OR DIVISION PERFORMING THIS EFFORT IS DIFFERENT THAN THE OFFEROR, OR THE RELEVANCE OF THIS EFFORT TO THE ACQUISITION IS IMPACTED BY ANY COMPANY/CORPORATE

ORGANIZATIONAL CHANGE, NOTE THOSE DIFFERENCES/CHANGES AND EXPLAIN WHY THE PAST

PERFORMANCE SHOULD BE ATTRIBUTED TO THE OFFEROR. REFER TO THE “ORGANIZATIONAL

STRUCTURE CHANGE HISTORY” YOU PROVIDED AS PART OF YOUR RELEVANT PRESENT AND PAST

PERFORMANCE.

B. Program/Project Title: ______________________________________________________

C. DESCRIPTION:

1. Contract* Number: _________________________________________________________

2. Contract Type: _____________________________________________________________

3. Period of Performance: ______________________________________________________

4. Original Contract $ Value: ___________________________________________________

5. Current Contract $ Value: ___________________________________________________

If Amounts for 4 and 5 above are different, provide a brief description of the reasons for the difference

*If describing a service account rather than a contract or discrete project, provide account number, type of account/work, and total value over the period of performance.

D. BRIEF DESCRIPTION OF OFFEROR’S DUTIES AS PRIME CONTRACTOR, SUBCONTRACTOR, OR SERVICE

PROVIDER.

(Please highlight portions considered most relevant to current acquisition)

E. COMPLETION DATE:

1. Original Contractual Date: ___________________________________________________

2. Current Scheduled Completion Date:_________________________________________________

3. Estimated Date of Completion:

4. How Many Times Changed:

5. Primary Causes of Change:

ATTACHMENT E

1. Primary POC: Name: ______________________________________

Company: ______________________________________

Job Title: ______________________________________

Office: ______________________________________

Address: ______________________________________

Telephone: ______________________________________

E-mail: ______________________________________

Fax: ______________________________________

Relationship to Project: _____________________________

2. Secondary POC: Name: ______________________________________

Company: ______________________________________

Job Title: ______________________________________

Office: ______________________________________

Address: ______________________________________

Telephone: ______________________________________

E-mail: ______________________________________

Fax: ______________________________________

Relationship to Project: ______________________________

G. ADDRESS ANY TECHNICAL (OR OTHER) AREA ABOUT THIS PROGRAM CONSIDERED UNIQUE.

F. PRIMARY AND SECONDARY REFERENCE POINTS OF CONTACT:

(Please provide current information on all individuals)

ATTACHMENT E

SOLICITATION SP8000-20-R-0005

PERFORMANCE ASSESSMENT FORM

GENERAL INFORMATION

(Offeror to complete this portion)

Contractor Name (Name of Company or Organization)

Name of…