Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation No. 75N96021Q00004

NIEHS, Office of Acquisitions

Manuscript Submission and Tracking System Combined Synopsis/Solicitation for Commercial Items

E McEwen 12/1/2020

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Synopsis/ Solicitation Solicitation Number: 75N96021Q00004 Posted Date: December 2, 2020 Original Response Date: December 14, 2020 Current Response Date: December 14, 2020 Product or Service Code: DA10 - IT AND TELECOM – BUSINESS APPLICATION

/APPLICATION DEVELOPMENT SOFTWARE AS A

SERVICE

Set Aside: Total Small Business NAICS Code: 511210 - Software Publishers

Contracting Office Address

NIEHS/OA

530 Davis Drive Morrisville, NC 27560

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-09.

The associated North American Industrial Classification System (NAICS) code for this procurement is 511210, with a small business size standard of $41.5 Million.

The National Institute of Environmental Health Sciences (NIEHS) monthly scientific journal Environmental Health Perspectives (EHP) is seeking to purchase a manuscript submission and tracking system to keep work moving between the editorial office, the Associate Editors, Reviewers, and the authors themselves. The anticipated contract type is a firm fixed price, one-year (12 month) base contract with four (4) one year option periods.

All interested companies shall provide quotation(s) in accordance with the Attachment I Statement of Work and Attachment II FAR 52.212-1 Instructions to Offerors–Commercial Items.

Place of Performance

NIEHS

Keystone Building 530 Davis Drive Morrisville, NC 27560

Main Campus 111 T.W. Alexander Drive Durham, NC 27709

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (June 2020)

See Attachment II - FAR 52.212-1, Instructions to Offerors–Commercial Items

2. FAR 52.212-2, “Evaluation – Commercial Items” (Oct 2018)

See Attachment III - FAR 52.212-2 Evaluation – Commercial Items

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Nov 2020)

Offerors must complete annual representations and certifications electronically in the System for Award Management (SAM) accessed through https://www.sam.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.”

4. FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020)

5. FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Aug 2020)

The following contract clauses apply to this acquisition:

1. FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Oct 2018)

See Attachment IV FAR 52.212-4 Contract Terms and Conditions–Commercial Items

2. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Nov 2020)

See Attachment V FAR 52.212-5 Contract Terms and Conditions http://acquisition.gov/comp/far/index.html

3. FAR 52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within any time prior to expiration of the contract.

(End of clause)

4. FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within any time prior to expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

Additional Department of Health and Human Services Clauses:

• HHSAR Clause 352.202-1 Definitions JAN 2001

• HHSAR Clause 352.223-70 Safety and Health JAN 2001

• HHSAR Clause 352.232-9 Withholding of Contract Payments APR 1984

• HHSAR Clause 352.270-6 Publications and Publicity JUL 1991

• HHSAR Clause 352.270-7 Paperwork Reduction Act JAN 2001

• HHSAR Clause 352.239-74 Electronic and Information Technology Accessibility

DEC 2015

All quoters shall submit the following:

See Attachment I - FAR 52.212-1 Instructions to Offerors–Commercial Items.

All quotations shall be sent to the Contract Specialist, Elizabeth McEwen, via email at elizabeth.mcewen@nih.gov and the Contracting Officer, Christopher Fisher, via email at christopher.fisher@nih.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.

Any questions or concerns regarding this solicitation should be forwarded in writing (Reference 75N96021Q00004 in the e-mail’s subject line) via e-mail to the Contract Specialist, Elizabeth McEwen, via email at elizabeth.mcewen@nih.gov and the Contracting Officer, Christopher Fisher, via email at christopher.fisher@nih.gov, at or before December 9, 2020 at 1:00pm EST.

Submission shall be received not later than December 14, 2020 11:00 am EST via email to the Contract Specialist, Elizabeth McEwen, via email at elizabeth.mcewen@nih.gov and the Contracting Officer, Christopher Fisher, via email at christopher.fisher@nih.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Faxed, hand delivered, or physically mailed quotes WILL NOT be accepted. The burden of ensuring the quote is received by this office, within the stated timeframe, is the Quoter’s responsibility.

Point of Contact Elizabeth McEwen Contract Specialist Email: elizabeth.mcewen@nih.gov

Christopher Fisher Contracting Officer Email: chirstopher.fisher@nih.gov mailto:elizabeth.mcewen@nih.gov mailto:christopher.fisher@nih.gov mailto:elizabeth.mcewen@nih.gov mailto:christopher.fisher@nih.gov mailto:elizabeth.mcewen@nih.gov mailto:chirstopher.fisher@nih.gov