Attachment II - FAR 52.212-1 Instructions to Offerors Commercial Items.pdf

FAR 52.212-1, “Instructions to Offerors–Commercial Items”

Quote Preparation Instructions

All quoters shall submit the following:

(1) The response should consist of three (3) volumes. The volumes are: Volume I – Technical Submission, Volume II – Past Performance, and Volume III – Price.

(2) Quote must comply with the page limitations and format specified for each volume. Information submitted beyond limitations identified could negatively impact the evaluation during the rating process. The follow-on paragraphs provide the specific information required for each volume.

Volume Format Page Limitation

Volume I – Technical Submission MS Word 2007 or higher/Unprotected pdf 75 Page limit Volume II – Past Performance MS Word 2007 or higher/Unprotected pdf 50 Page limit

Volume III – Price MS Word 2007/MS Excel 2007 or higher None

(3) Additional format requirements for quotes to Volumes I, II and III must be as follows:

• Elaborate formats, bindings or color presentations are not desired or required.

• Charts, Graphs, Tabs, Diagrams, Tables, Photographs, Drawings, Title Page, Table of Contents, Covers for

Volumes, Glossary of Terms/Abbreviations and Acronyms, Indices, section dividers and job qualifications (Resumes) are excluded from the page limitation.

• All volumes must be clearly marked as either Volume I - Technical Submission, Volume II - Past Performance, or Volume III – Price, respectively.

(4) Quote Content:

a. VOLUME I – TECHNICAL CAPABILITY: The Technical Capability volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

Legibility, clarity and coherence are very important. The Technical volume shall be organized according to the following general outline:

(a) Tab 1 – Technical Approach: Provide your detailed approach to satisfying the requirements of the contract. In addition to your approach, include the following:

• Comprehensive plan for accomplishing the technical requirements identified in the Statement of

Work and an approach for achieving acceptable performance.

• Comprehensive plan for accomplishing the customer service requirements identified in the

Statement of Work and an approach for achieving acceptable performance.

• Comprehensive plan for phase in including milestones

• An understanding of the requirement from a management and technical perspective.

(b) Tab 2 – Qualifications and Experience of Proposed Staff:

• Resume of offeror’s key personnel showing relevant experience and education highlighting that which was obtained in the last five years which qualifies them to perform the services identified in the SOW

• Letters of commitment for key personnel showing availability to begin upon the effective date of the contract

• The types of personnel proposed as it relates to understanding of personnel which are essential to the successful performance of the contract.

b. VOLUME II – Previous Demonstrated Experience and Past Performance: The Previous Demonstrated Experience and Past Performance volume shall be clear, concise, and include sufficient detail to demonstrate the Quoter possesses the relevant technical experience required to successfully perform the contract requirements. The Quoter shall submit the following information:

(a) Tab 1 – Reference List: The Quoter shall provide a minimum of three (3) references.

- A list of three (3) references with who like or similar services has been provided within the past three (3) years. The past performance references must include contract number, dollar value, specific points of contact, phone number and email address. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial concerns.

- Quoter may also submit past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. For the purposes of this solicitation, a "major subcontract" is defined as supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor.

(b) Tab 2 – Reference Information: The Quoter shall include for each reference:

- Project Title

- Description of the project

- Contract and, if applicable, task order number

- Total Contract Value and type of contract

- Government Agency/Organization

- Contracting Officer’s Name and Telephone Number.

- Current status, e.g. completed and/or if in progress start and estimated completion dates.

- Name of company being referenced

- SOW paragraphs that the reference applies to Key personnel (please highlight those individuals who worked on the relevant project (s) and are being proposed for this effort).

- A brief narrative of why you deem the reference to be relevant to this effort.

c. Volume III – Price Submission: The price submission must be clearly marked “Volume III, Price Submission”.

The price volume shall be organized according to the following general outline:

(a) Tab 1 - RFQ Document. The contractor must submit the following documents as part of the RFQ Document:

1. Point of Contact: The Quoter shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your quote and who can obligate your company contractually.

2. Cover Letter: This statement page shall also include the following information:

Company Name/Address: DUNS #:

Cage Code:

Federal Tax ID:

Point of Contact:

POC Phone/Fax/E-mail:

3. Representation, Certifications, and Other Statements of Quoter – In accordance with provisions FAR 52.212-3, Offeror Representations and Certifications-- Commercial Items, IF YOU INTEND TO SUBMIT A QUOTE, YOU MUST: Go to the Online Representations and Certifications Application (ORCA) and complete the Representations and Certifications.

Offerors must access ORCA through the System for Award Management (SAM) at http:// www.sam.gov.

http://www.sam.gov/

(b) Tab 2 – Price Quote. The contractor shall submit the following documents as part of the Price Quote:

Contract Pricing Matrix: The Quoter shall complete the pricing matrix below that will be incorporated into the resultant contract.

Base Option Year 1 Option Year 2 Option Year 3 Option Year 4 Set up Fee, to include Data Migration and any initial training

Annual Fee for submitted manuscripts (To be invoiced/paid monthly)

Up to 1,600 Manuscripts

Up to 1,700

Up to 1,800

Up to 1,900

Up to 2,000

Option to Increase Quantity: The Government may Exercise Option to Increase the number of submitted manuscripts during the Period of Performance

(If Option is exercised, this increase will be invoiced/paid over the remaining months of the Period of Performance)

Manuscripts above 1,600 up to 125 $ _______ (per

Production Manuscript)

Manuscripts above 1,700 up to 125 $ _______ (per

Production Manuscript)

Manuscripts above 1,800 up to 125 $ _______ (per

Production Manuscript)

Manuscripts above 1,900 up to 125 $ _______ (per

Production Manuscript)

Manuscripts above 2,000 up to 125 $ _______ (per

Production Manuscript)

Production for manuscripts (To be invoiced/paid monthly)

Up to 300

Up to 350

Up to 400

Up to 450 Manuscripts

Up to 500 Manuscripts

Option to Increase Quantity: The Government may Exercise Option to Increase the number of Production Manuscripts during the Period of Performance (If Option is exercised, this increase will be invoiced/paid over the remaining months of the Period of Performance)

Manuscripts above 300 up to 125 $ _______ (per

Production Manuscript)

Manuscripts above 350 up to 125 $ _______ (per

Production Manuscript)

Manuscripts above 400 up to 125 $ _______ (per

Production Manuscript)

Manuscripts above 450 up to

$ _______ (per

Production Manuscript)

Manuscripts above 500 up to

$ _______ (per

Production Manuscript)

Customer Support for 12 months (To be invoiced/paid monthly) $ _______ $ _______ $ _______ $ _______ $ _______ Ithenticate plagiarism checking tool (To be invoiced/paid monthly) $ _______ $ _______ $ _______ $ _______ $ _______ Data storage, transfer and/or archiving fees

(To be invoiced/paid monthly) $ _______ $ _______ $ _______ $ _______ $ _______

Total $ _______ $ _______ $ _______ $ _______ $ _______

2. The Quoter agrees to hold the prices in its offer firm for 120 days from the date specified for receipt of offers.

3. Quoter shall submit only one offer presenting the terms and conditions or commercial items for satisfying the requirements of this solicitation.