Combined Synopsis Solicitation - CSS - FA813924Q0023 Ground Power Unit_11 June 2024.pdf

SOLICITATION # FA813924Q0023 – Ground Power Unit (GPU) Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMB, 3001 Staff Dr Ste 2S76, Tinker AFB, OK 73145- 3303) at Tinker Air Force Base, Oklahoma, intends to award a single Firm Fixed Price (FFP) contract for a Ground Power Unit. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation (CSS) for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR Supplement (DFARS) Part 213, and the Department of the Air Force FAR Supplement (AFFARS) Par 5313. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC # 2024-05, DFARS Change # 04/25/2024, and DAFFARS Change # 2023-0707.

This acquisition is a 100% (Total) Small Business Set-aside.

Large businesses are not eligible for award.

NAICS Code 335312 Motor and Generator Manufacturing

The Non-Manufacturing Rule does not apply to this acquisition.

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on one evaluation factor: Best Value for Conformance to Solicited Requirements.

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 25 June 2024, 4:00 PM Central Daylight Time

Erin E. Hampton, Contracting Office (Primary POC) erin.hampton@us.af.mil 405-582-5779

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

mailto:erin.hampton@us.af.mil https://sam.gov/

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites (Internet addresses apply to 52.252-1 and 52.252-2) Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) – https://www.acquisition.gov/daffars

Authorized Deviations to Provisions and Clauses

52.252-5, Authorized Deviations in Provisions. (Nov 2020) As prescribed in 52.107(e), insert the following provision in solicitations that include any FAR or supplemental provision with an authorized deviation. Whenever any FAR or supplemental provision is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the provision when it is used without deviation, include regulation name for any supplemental provision, except that the contracting officer shall insert "(DEVIATION)" after the date of the provision.

Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any _DFARS_ (48 CFR Chapter_2_) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

52.252-6, Authorized Deviations in Clauses. (Nov 2020) As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR or supplemental clause with an authorized deviation. Whenever any FAR or supplemental clause is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the clause when it is used without deviation, include regulation name for any supplemental clause, except that the contracting officer shall insert "(DEVIATION)" after the date of the clause.

Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any _DFARS (48 CFR _Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

COMMERCIAL PROVISIONS AND CLAUSES

52.212-1 -- Instructions to Offerors-Commercial Products and Commercial Services. (Sep 2023)

ADDENDUM as prescribed in FAR 12.301(b)(1) –

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

https://piee.eb.mil/ https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/daffars

1. Quotes in response to this solicitation must be submitted no later than 25 June 2024, 4.00 PM CDT. Quotes must be submitted via email to Erin Hampton. The Government reserves the right to consider late quotes.

NOTICE TO OFFERORS – SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the aforementioned requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements

2. All price quotations must be submitted on the Quote Sheet (see last pages of this document), which must be filled out completely.

3. Shipping will be FOB Destination (Tinker AFB, OK 73145) only. Separate charges for shipping/freight will not be allowed. Please work this charge into your quote’s total price.

4. Please provide item specifications/technical information to us. This information must be sufficient for us to determine whether each item either fits or does not fit the description of what we’re asking for.

5. We intend to issue the award without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint.

Failure to follow all instructions may render you ineligible for award.

[End of Provision Addendum]

52.212-2 -- Evaluation—Commercial Products and Commercial Services. (Nov 2021)

ADDENDUM as prescribed in FAR 12.301(c) –

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government intends to award this requirement resulting from this solicitation to the responsible Offeror who provides us with the best value quotation for the items that meet all terms and conditions in this solicitation (which includes the item description).

2. After closing of this solicitation, Contracting and the Government’s subject matter experts (SME) will evaluate the quotations.

The following evaluation factor will be used:

a. Best Value for Conformance to the Solicited Requirements.

The Government will evaluate Best Value by reviewing quotations for completeness, price reasonableness, price realism, and balanced pricing. The Government will also review Terms & Conditions-related items such as (but not limited to) shipping info, payment info, inclusion of product documentation, the offered product’s technical merit, completed Quote Sheet, approved dealer/reseller status for items quoted, Contractor responsibility (IAW FAR 9.104-6(a)), and any other non-price items related to this requirement. The Government may look at any Federal performance database to ensure the potential Offerors have a record of responsibility and fulfilling requirements without issues.

The Government reserves the right to request more information from any Offeror about their quote or to conduct interchanges at any time during the evaluation process.

The Government reserves the right to withhold award for this requirement if it determines it to be in their best interest.

3. Award Notification

a. The successful Offeror will be notified by Contracting via email or phone call that they will receive the award.

b. Unsuccessful Offerors may not be notified, but can find the award information, which will be posted at SAM.gov within 24 hours of award. The information posted will be as follows:

i. Offeror/Business Name

ii. City and State

iii. Contract #

iv. Award amount

No other details or debrief will be provided.

[End of Provision Addendum]

52.212-3 -- Offeror Representations and Certifications-Commercial Products and Commercial Services. (Feb 2024) The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned, the Offeror is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision and provide the documentation to the Contracting office.

52.212-3 ALT I--Offeror Representations and Certifications-Commercial Products and Commercial Services.

(Alternate I) (Feb 2024)

52.212-4 -- Contract Terms and Conditions-Commercial Products and Commercial Services. (Nov 2023)

52.204-16 -- Commercial and Government Entity Code Reporting. (Aug 2020)

52.204-18 -- Commercial and Government Entity Code Maintenance. (Aug 2020)

52.212-5 -- Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items (Feb 2024)

The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017).

52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023).

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021).

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023).

52.233-3, Protest After Award (Aug 1996).

52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004).

The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) 52.219-28, Post Award Small Business Program Rerepresentation (Feb 2024) 52.222-3, Convict Labor (Jun 2003) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2024).

52.222-21, Prohibition of Segregated Facilities (Apr 2015) 52.222-26, Equal Opportunity (Sep 2016) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-50, Combating Trafficking in Persons (Nov 2021)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020)

Provisions and Clauses Incorporated by Reference* (included but not limited to):

*Some clauses may/will be incorporated in full text in the contract document.

52.201-1, Acquisition 360: Voluntary Survey. (Sep 2023) 52.204-7, System for Award Management. (Oct 2023) 52.204-13, System for Award Management Maintenance. (Oct 2018) 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) 52.204-26, Covered Telecommunications Equipment or Services-Representation. (Oct 2020) 52.204-29, Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures. (Dec 2023) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

52.223-5, Pollution Prevention and Right-to-Know Information. (May 2011) 52.247-34, F.o.b. Destination. (Nov 1991) 52.252-1, Solicitation Provisions Incorporated by Reference. (Feb 1998) 52.252-2, Clauses Incorporated by Reference. (Feb 1998) 252.203-7000, Requirements Relating to Compensation of Former DoD Officials. (Sep 2011) 252.203-7002, Requirement to Inform Employees of Whistleblower Rights. (Dec 2022) 252.203-7005, Representation Relating to Compensation of Former DoD Officials. (Sep 2022) 252.204-7012 DEV 2024-O0013, Safeguarding Covered Defense Information and Cyber Incident Reporting. (DEVIATION 2024- O0013 REVISION 1) (May 2024) 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support. (Jan 2023) 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

(May 2021) 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. (Jan 2023) 252.204-7024, Notice on the Use of the Supplier Performance Risk System. (Mar 2023) 252.211-7003, Item Unique Identification and Valuation. (Jan 2023) 252.223-7008, Prohibition of Hexavalent Chromium. (Jan 2023) 252.225-7016, Restriction on Acquisition of Ball and Roller Bearings. (Jan 2023) 252.225-7000, Buy American—Balance of Payments Program Certificate. (Feb 2024) 252.225-7001, Buy American and Balance of Payments Program. (Feb 2024) 252.225-7055, Representation Regarding Business Operations with the Maduro Regime. (May 2022) 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime. (Jan 2023) 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation. (Jun 2023) 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. (Jun 2023) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (Dec 2018) 252.232-7006, Wide Area WorkFlow Payment Instructions. (Jan 2023) 252.232-7010, Levies on Contract Payments. (Dec 2006) 252.244-7000, Subcontracts for Commercial Products or Commercial Services. (Nov 2023) 252.246-7008, Sources of Electronic Parts. (Jan 2023) 252.247-7023, Transportation of Supplies by Sea. (Jan 2023) 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS)

DAFFARS Clauses Incorporated by Full Text

5352.201-9101 AFSC-TINKER, Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern.

The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, (Primary)

Ms. Susan Heath 3001 Staff Drive Tinker AFB OK 73145 Phone: (405) 739-2372 Fax: (405)-734-6181 Susan.heath@us.af.mil

(Alternate)

Mr. Gregory May 3001 Staff Drive Tinker AFB OK 73145 Phone: (405) 734-5135 Fax: (405)-734-6181 gregory.may@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements.

Such inquiries shall be directed to the contracting officer.

(End of clause)

LIST OF ATTACHMENTS

***There are no attachments to this CSS.***

QUOTE SHEET

Solicitation # FA813924Q0023 – Ground Power Unit (GPU)

Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name Address

CAGE Code and SAM UEI

The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size Web Page URL Point of Contact POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

CLIN

Description/Product

Qty

Unit

Unit Price

Total Price

Ground Power Unit (GPU).

Building-Powered.

Feature: Horizontal, Dual Output Feature: Input: (60Hz) 480V, 240A @ 60hz Feature: Output: (400Hz) 120-140-180KVA, 3 x115/200v Feature: 28V Option: 28 VDC, 600A Output

Military Standard (MIL-STD) Number: MIL-STD-704F Aircraft electric power characteristics

Other than a Military Standard (MIL-STD): BS 2G 219 General requirements for ground support equipment

Other than a Military Standard (MIL-STD): EN1915-1&2 Machinery; general safety requirements

Other than a Military Standard (MIL-STD): EN2282 Aerospace series characteristics of aircraft electrical supplies

Other than a Military Standard (MIL-STD): EN61000-6-2 Generic immunity standard

Other than a Military Standard (MIL-STD): EN61000-6-4 Electromagnetic compatibility Generic emission standard

Other than a Military Standard (MIL-STD): EN61558-2-6 General & safety requirement

Other than a Military Standard (MIL-STD): ISO 6858 Aircraft ground support electric supplies

1 EA $ $

*** Please provide us with warranty information for any and all items in this RFQ ***

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

___________ Days after Receipt of Order

Other than a Military Standard (MIL-STD): SAE ARP 5015 Ground equipment 400 Hz ground power performance Requirement

Other than a Military Specification (MIL-SPEC): DFS400 Specification for 400 Hz aircraft power

Trailer Kit

Feature: Fork Pockets Feature: Draw Bar (Towable – Pintle Ring) Feature: Pneumatic Tires / Wheels Feature: D-Rings for Tie Down. Four total with one on each corner.

Output Power Cable

Feature: 2/0 Feature: 50-Foot Aircraft Cable

Input Cable

Feature: 2/0 4-Wire Feature: 50-Foot Feature: 237 Amp Minimum

TOTAL QUOTE AMOUNT $

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE