Combined Synopsis Solicitation-43 AMOG CR.pdf

COMBINED SYNOPSIS/SOLICITATION

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The Request for Quotation (RFQ) number FA445220Q0032 shall be used to reference any written quote provided under this RFQ.

(iii) The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07; Effective 08-31-2020.

(iv) This is a 100% set-aside for Small Business (SB). The North American Industry Classification System (NAICS) code for this project is 334310 with a size standard of 750 employees.

(v) The purpose of this combined synopsis and solicitation is for the procurement of an Audio/Visual Conference Room Upgrade. The bid schedule and contract CLIN schedule are below:

Item Description Qty Unit Price Extended Amount 0001 A/V Conference Room Upgrade 1 JB The contractor shall provide and install the equipment as described in the description of requirements and in accordance with the terms and conditions of this contract.

(vi) Description of the requirement:

The 43 AMOG Group CC briefing room requires VTC capabilities to support the mission. The equipment shall support modern computer video interfaces and also add new equipment to support DoD compliant VTC over IP requirements. All VTC equipment will be JTIC certified.

The Government seeks commercial quality equipment and integration designed and installed by a professional VTC system provider with prior DoD Secure/Non-secure experience and personnel with security clearances appropriate for the security level of the operational equipment.

In addition, a narrative describing the proposed solution and description of equipment recommended (including all model numbers, manufactures, pricing, and specification of equipment, warranty information, and required certifications) and the proposed installation plan shall be provided for evaluation.

An industry standard 36 month warranty shall be provided from the date of acceptance. Warranty shall cover all new equipment and all installation related to cabling and physical workmanship to include firmware and software support. The Contractor shall provide contact information for technical personnel for trouble-shooting or requests for on-site maintenance in the event an item under warranty is not in proper working order.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

The Major Equipment Description table follows:

Major Equipment Description Quantity

VTC CODEC 1

Precision HD Camera 1080p 12x 1 70 inch 4k resolution Monitors 2 32x32 video Switcher w/Redundant Power Supply

Video cards 18

HIGH DEFINITION SCALER 1

16 HDMI w/16 Stereo Analog Audio Output Card

VTC Control System 1 Audio Amplifier and Microphones 1 20 minute UPS system 1 19 inch enclosed racks 1

50' PLENUM RATED FIBER OPTIC HDMI

LONG DISTANCE CABLE

The Contractor shall engineer, furnish, install, test (EFI&T) and perform all necessary efforts to ensure successful completion of this project and make operational the equipment in all locations. The Contractor shall provide all hardware and software necessary to support this requirement. The Contractor shall submit industry standard and site specific test and acceptance procedures for Government review and approval. The Contractor shall perform approved test to obtain system acceptance. The Contractor shall complete all installation and testing activities within NLT 60 calendar days of award of contract.

(vii) Place of Performance: Building 309, Pope AAF, NC

(viii) FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jun 2020) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote.”

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (b)(12) is added as follows: Additional information required:

Company Name: _____________ DUNS Number: ______________ Cage Code: __________________ Point of Contact: ______________

All companies must be registered in the System for Award Management at https://www.sam.gov/SAM/pages/public/index.jsf to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

https://www.sam.gov/SAM/pages/public/index.jsf

Paragraph (c) first sentence revised as follows:

The vendor agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.

(End of Addendum)

(ix) Pursuant to FAR 12.602, contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

(1) Proposed Solution Narrative – will be reviewed and evaluated for acceptability.

(2) Price

Award will be made on a best value determination.

(x) FAR Provision 52.212-3 Alternate I Offeror Representations and Certifications -- Commercial Items (Jun 2020) applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/SAM/pages/public/index.jsf at the time of Quote submittal.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition with the following Addendum:

Paragraph (c) of this clause is tailored as follows:

Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

(End of Addendum)

(xii) FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Aug 2020) applies to this acquisition. Additionally, the following FAR clauses cited in the clause are also applicable:

52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) 52.203-13 Contractor Code of Business Ethics and Conduct (Jun 2020) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) 52.219-6 Notice of Total Small Business Set-Aside (Mar 2020) 52.219-8 Utilization of Small Business Concerns (Oct 2018) 52.222-3 Convict Labor (Jun 2003) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2020) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) https://www.sam.gov/SAM/pages/public/index.jsf http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1405_194946

52.222-26 Equal Opportunity (Sept 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-50 Combating Trafficking in Persons (Jan 2019) 52.222-55 Minimum Wages under Executive Order 13658 (Dec 2015) 52.222-62 Paid Sick Leave under Executive Order 13706 (Jan 2017) 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.225-1 Buy American-Supplies (May 2014) 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.242-5 Payments to Small Business Subcontractors (Jan 2017)

(xiii) Additional terms and conditions apply to this acquisition as follows:

(Refer to https://www.acquisition.gov/ for the Full Text of provisions and clauses)

The following FAR Provisions are applicable to this solicitation:

52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016)

Additional Representations and Certification provisions are included in Attachment 1. This completed document must be included with the Vendors quote.

The following FAR Clauses are applicable to this solicitation:

52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.232-18 Availability of Funds (Apr 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

The following DFARS Clauses are applicable to this solicitation:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013) 252.204-7003 Control of Government Personnel Work Product (Apr 1992)

252.204.7006 Billing Instructions (Oct 2005)

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May 2016) 252.223-7008 Prohibition of Hexavalent Chromium (Jun 2013) 252.225-7001 Buy American and Balance of Payments Program (Dec 2017) 252.225-7002 Qualifying Country Sources as Subcontractors (Dec 2017) 252.225-7016 Restriction on Acquisition of Ball and Roller Bearings (Jun 2011) 252.225-7048 Export-Controlled Items (Jun 2013) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) 252.232-7006 Wide Area WorkFlow Payment Instructions (Dec 2018) 252.232-7010 Levies on Contract Payments (Dec 2006) 252.232-7017 Accelerating Payments to Small Business Subcontractors-Prohibition on Fees and Consideration (Apr 2020) 252.244-7000 Subcontracts for Commercial Items (Jun 2013) https://www.acquisition.gov/

The following AFFARS Clause is applicable to this solicitation:

5352.201-9101 AFICC-WP Ombudsman 10/1/2019

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr.

Robert Hixenbaugh, Air Force Installation Contracting Center, Policy & Acquisition Support Directorate (AFICC/KP), 1940 Albrook Drive, Building 1, Wright-Patterson AFB, OH 45433, Phone: (937) 257-5529, Fax:

(937) 656-0919, robert.hixenbaugh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

(xiv) Defense Priorities and Allocations System (DPAS) is not applicable to this solicitation.

(xv) A Site Visit is scheduled for September 22, 2020 at 2:00 P.M. EST.

Contact the following POCs for location and/or directions to the scheduled site visit:

Primary POC: TSgt Marc Irvine, marc.irvine@us.af.mil 910-394-4224 Alternate POC: Mr. Reginald Glover, reginald.glover.2@us.af.mil

RFQ due date: September 25, 2020 RFQ due time: 3:00 P.M. EST Email RFQ submission to Marc.Lopez.2@us.af.mil and James.Mullis.3@us.af.mil

THE QUOTE MUST BE SENT TO THE EMAIL ADDRESSES ABOVE. ANYTHING OTHERWISE

CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A

READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

mailto:marc.irvine@us.af.mil mailto:reginald.glover.2@us.af.mil mailto:Marc.Lopez.2@us.af.mil mailto:James.Mullis.3@us.af.mil

(xvi) For information regarding this RFQ contact Marc Lopez at Marc.Lopez.2@us.af.mil or MSgt James Mullis at James.Mullis.3@us.af.mil

Attachments: 1

1. Representations and Certifications mailto:Marc.Lopez.2@us.af.mil mailto:James.Mullis.3@us.af.mil