COMBINED SYNOPSIS SOLICITATION - 36C26120Q1075-OPTOS RETINA IMAGING DEVICE-.pdf

THIS IS AN OPTOS INC. BRAND NAME ONLY REQUIREMENT

OSTOS SILVERSTONE BRAND RETINA IMAGING DEVICE

Original equipment ONLY; NO copied or remanufactured or “gray market” items. All parts must be covered by the manufacturer’s warranty. Authorized dealers: A letter from the manufacturer stating your company is an authorized distributor of the product must be in possession by the due date and be available for submission, if requested.

This is a 100% Small Business Set-Aside Requirement.

Only electronic offers will be accepted. Offers are due to Katherine.Fairley@va.gov by Thursday, September 3, 3:00 p.m. Pacific Time.

All interested companies shall provide quotations for the following:

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NO.

DESCRIPTION OF

SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

1.00 EA

OPTOS, ULTRA-WIDEFIELD RETINAL IMAGING DEVICE

WITH INTEGRATED, UWF-GUIDED SWEPT SOURCE OCT.

ITEM CODE: SILVERSTONE

OPTOS, DICOM MODALITY WORKLIST AND LIVE

STORE TO THIRD PARTY PACS; ENABLES CAPTURE

STATION TO QUERY FOR AND RECEIVE MODALITY

WORKLIST (MWL) DATA FROM SUITABLE MWL SERVER.

mailto:Katherine.Fairley@va.gov

DICOM C-STORE IS INCLUDED.

ITEM CODE: DICOM-OP

OPTOS, INSTALLATION/TRAINING

ITEM CODE: INSTALL/TRAIN

TRADE IN:

1) TRADE IN MAKE & MODEL NUMBER: OPTOS 200TX

2) TRADE-IN SERIAL NUMBER: 11334

3) QUANTITY: 1

4) TRADE-IN AMOUNT:

GRAND TOTAL

Vendors that can provide a brand name package are encouraged to submit a quote.

Delivery must be provided no later than 45 days after receipt of order. FOB Destination. The contractor shall deliver the items to VA Palo Alto Health Care System, 3801 Miranda Ave., Palo Alto, CA 94304-1207.

Place of Performance:

Address: 3801 Miranda Ave.

Palo Alto, CA

Postal Code: 94304-1207

Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The full text of VAAR provisions or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar/index.asp

The following solicitation provisions apply to this acquisition:

• FAR 52.204-7, System for Award Management (OCT 2018)

• FAR 52.204-16, Commercial and Government Entity Code Reporting (JUL 2016)

• FAR 52.212-1, Instructions to Offerors–Commercial Items (OCT 2018)

• FAR 52.212-3, Offerors Representations and Certifications–Commercial Items (DEC 2019)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, Contract Terms and Conditions–Commercial Items (OCT 2018)

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

• 52.219-6 Notice of Total Small Business Set-Aside (MAR 2000)

• 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

• VAAR 852.203-70 Commercial Advertising (MAY 2008)

• VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018)

• VAAR 852.246-71 Rejected Goods (OCT 2018)

• VAAR 852.247-73 Packing for Domestic Shipment (OCT 2018)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items” (JUL 2020)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraphs (b) 4, 8, 14 (i), 22(i), 27, 28, 29, 30(i), 31(I), 32(i), 33, 35(i), 44, 48, 51 and 58 are considered checked and apply.

http://acquisition.gov/comp/far/index.html

The following clauses and provisions applies to this acquisition:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT 2018)

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

The Government intends to make award based on initial quotes. Accordingly, vendors are encouraged to submit their initial quotes based upon most favorable terms, prices, technical and other factors.

1) Vendors shall provide a quote in two (2) separate volumes

(a) Volume 1: Vendor Quote

(b) Volume 2: Complete Price Cost Schedule / Item Information

2) Responses shall be on all or none basis; no partial submission.

3) Vendor must be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed items such that OEM warranty and service are provided and maintained by the OEM; verified by authorization letter or other documents from the OEM.

• FAR 52.212-2, “EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(a) The Government intends to evaluate quotes and award a contract without discussions (except clarifications). Therefore, the offer’s initial quote should contain the offer’s best terms from a price and technical standpoint. Award will be made to the responsive, responsible offeror whose quote conforming to the solicitation will be the most advantageous to the Government.

The following factor shall be used to evaluate offers:

1. Price: Price is considered fair and reasonable.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Grey Market Prevention Language

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor must be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

All quoters shall submit the following: one copy of their best and final quote.

Point of Contact: Katherine Fairley, Contract Specialist

All quotations must be emailed to Katherine.Fairley@va.gov.

This is an open-market Combined Synopsis/Solicitation for an Optos Silverstone Retina Imaging Device as defined herein. The government intends to award a purchase order as a result of this Combined Synopsis Solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission must be received not later than Thursday, September 3, 2020, 3:00 p.m. Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Point of Contact: Katherine Fairley, Contract Specialist, Katherine.Fairley@va.gov.