Combined Synopsis Soliciation RFQ FA481424TF104.pdf

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DEPARTMENT OF THE AIR FORCE

6TH AIR REFUELING WING (AMC)

MACDILL AIR FORCE BASE, FLORIDA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481424TF104 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05; Effective: 05/22/2024.

This is a set-aside for 100% for Small Business.

The North American Industry Classification System (NAICS) code for this project is 541519 with a size standard of 34 Million.

The purpose of this Combined Synopsis and Solicitation (hereinafter referred to as “Request for Quote” and/or “RFQ”) is to:

Update to the wing conference room and 2 training rooms. All three rooms are in constant use for training and the customers using these rooms are from agencies throughout the base due to the size, location and convenience. The wing conference room requires the need to upgraded electronic projection for meetings and the ability link in members attending conference via telephone/video. The 2 training rooms require upgrades to the video projection systems and interface with computer assets. All three rooms require maintenance for the systems. Current systems do not effectively support the training and meeting requirements which results in degraded ability to plan, train and communicate. The ability to video conference is essential for cost effectiveness as well as command and control.

Ship to Address and/or Place of Performance: Bldg 296 Rm,222.119.135/136

MACDILL, AFB, FL,33621

1. Addendum to 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023)

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and is incorporated by reference. The below items have been revised.

- The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

- Paragraph (b)(4) is supplemented as follows: “Brand Name or Equal purchase descriptions are included in this RFQ. Unless the vendor clearly indicates in its quote that the product/s being offered are an “equal” product, the vendor shall provide the brand name product/s referenced in this Request for Quote.”

- Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

- Paragraph (g) second sentence revised as follows: “The Government intends to evaluate quotes and award a contract without interchanges. The government however, reserves the right to conduct interchanges with one, some, none or all vendors at its discretion."

- Paragraph (B)(12) is added as follows:

As part of a vendors quote, the following information must be furnished:

(i) Company Name

(ii) DUNS Number

(iii) Cage Code

(iv) Number of Employees (used to evaluate size status)

(v) Total Yearly Revenue (used to evaluate size status)

(vi) Estimated Delivery Date

(vii) Payment Terms

(viii) Warranty Terms

(ix) FOB (Destination or Origin)

(x) Shipping Costs

2. Evaluation of Quotations

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Quotes will be evaluated for technical compliance and price.

a. Technical. Brand Name or Equal purchase descriptions are included in this RFQ. Unless the vendor clearly indicates in its quote that the product/s being offered are an “equal” product, the vendor shall provide the brand name product/s referenced in this RFQ.

Attachment # 1 identifies the salient physical, functional and/or performance characteristics that “equal” products must meet. The Government will evaluate “equal” products on the basis of information furnished by the vendor or identified in the quote and reasonably available to the Government. The Government is not responsible for locating or obtaining any information not identified in the quote.

To be considered responsive, vendors are required to:

(1) Clearly identify an “or equal” products by

(i) Brand name, if any; and

(ii) Make or model number;

(2) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(3) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

**Note** Items (1), (2), and (3) are only required when vendor is offering “or equal” products.

b. Price. To be considered responsive, vendors shall provide pricing for all items specified in attachment 2, CLIN Schedule.

3. Basis for Award

Lowest Price Technically Acceptable. A technical advisor will compare a vendor’s quoted solution against the requirements outlined in the SON (reference attachment 1) and assign a technical rating of either “Acceptable” or “Unacceptable”. If the lowest priced vendor is rated to be “Acceptable”, an award decision can be finalized. If the lowest priced vendor is rated to be “Unacceptable”, review of the next lowest priced quote will continue until an “Acceptable” rating is achieved or until all quotes are evaluated. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically acceptable quotes (to establish adequate price competition).

4. Quote/Question Suspense & Submission Instructions

NOTE: Preferred method of receipt is via email. ZIP files are not an acceptable format for the Air Force Network and will not go through our email system. Vendors should place a read/delivery receipt and/or request confirmation of receipt by the government.

Any offer not sent via email to the appropriate government POC’s or the address if mailing, will be considered nonresponsive.

a. RFQ due date:03 September 2024 RFQ due time: 10:00 AM EST Email Quotes to: tyzsa.davis@us.af.mil & ramon.jimenez.7@us.af.mil

b. All questions regarding this RFQ must be emailed to tyzsa.davis@us.af.mil & ramon.jimenez.7@us.af.mil by 10:00 AM EST on the 21 August 2024.

5. Provisions and Clauses

The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

Provisions and clauses may be obtained via the internet through the following websites:

https://www.acquisition.gov

NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT

SHALL REMAIN PART OF THE CONTRACT FILE.

The following FAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 4 for list of applicable FAR provisions and clauses.

The following DFAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 4 for list of applicable DFAR Provisions and Clauses.

The following AFFARS clauses are applicable to this RFQ:

OMBUDSMAN (JULY 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

5352.223-9001 Health and Safety on Government Installations

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor Access to Department of the Air Force Installations

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUN 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

Attachments: (4)

1. Statement of Need

2. CLIN Schedule

3. Wage Determination 2015-4571 Rev 24

4. Provisions and Clauses