Combined Synopsis Soliciation RFQ FA481422TF099.pdf

MISSION FOCUSED…VALUED AIRMEN

DEPARTMENT OF THE AIR FORCE

6TH AIR REFUELING WING (AMC)

MACDILL AIR FORCE BASE, FLORIDA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481422TF099 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06; Effective 05/26/2022.

This is a set-aside 100% for Small Business

The North American Industry Classification System (NAICS) code for this project is 561621 with a size standard of $22,000,000.

A site visit will be held on July 19th, 2022 at 10:00 AM EST. Parties interested in attending must provide confirmation of their intent to attend by email to price.dollahon@us.af.mil & ramon.jimenez.7@us.af.mil NLT July 18, 2022 by 12:00 PM EST. Participants will be limited to two representatives per company. Base entry instructions will be provided to parties upon receipt of their intent to attend.

The purpose of this Combined Synopsis and Solicitation (hereinafter referred to as “Request for Quote” and/or “RFQ”) is to:

The contractor shall provide all personnel, tools, material, supervision, and other items as necessary to perform manufacturer recommended monthly, quarterly, and annual maintenance on the following equipment at MacDill AFB, FL

• (12) DSC-800 Delta Security Bollard System

• (20) DSC-800 Delta Manual Assist Bollards

• (55) DSC-2000 Delta High Security Barrier System

• (2) TW2015 Delta High Security Surface Mount Barriers

• (18) DSC-720 Delta Hydraulic Bollards

• (3) DSC-720 Delta Manual Assist Bollards

• (5) Manual Assist Bollards

• (14) Delta Hydraulic Pumping Units

• (14) LED Traffic Lights Red/Yellow (6-8” and 8-12”)

• (14) Sump Pumps http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126 mailto:price.dollahon@us.af.mil mailto:ramon.jimenez.7@us.af.mil

• All related Delta components and options sold with system

Maintenance shall be performed per manufacturer requirements with annuals on each HPU receiving a hydraulic fluid change. SOCOM is green oriented and uses Mobil 224H Bio-degradable vegetable based hydraulic fluid in the hydraulic barricades and contractor should use same or equivalent fluid meeting manufacturer specifications.

Ship to Address and/or Place of Performance: MacDill AFB The Contract Line Item Number (CLIN) Schedule is provided below:

Item Description QTY Unit Unit Cost Total Amount

0001 Base Year - Four Quarterly Visits IAW PWS 4 EA

0002 Base Year - Eight Monthly Maintenance Visits IAW

PWS

8 EA

1001 OY1 - Four Quarterly Visits IAW PWS 4 EA

1002 OY1 - Eight Monthly Maintenance Visits IAW PWS 8 EA

2001 OY2 - Four Quarterly Visits IAW PWS 4 EA

2002 OY2 - Eight Monthly Maintenance Visits IAW PWS 8 EA

3001 OY3 - Four Quarterly Visits IAW PWS 4 EA

3002 OY3 - Eight Monthly Maintenance Visits IAW PWS 8 EA

4001 OY4 - Four Quarterly Visits IAW PWS 4 EA

4002 OY4 - Eight Monthly Maintenance Visits IAW PWS 8 EA

5001 6 mo Extension- Two Quarterly Visits IAW PWS 2 EA

5002 6 Mo Extension-Four Monthly Maintenance Visits

IAW PWS

4 EA

TOTAL

1. Addendum to 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018)

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018) applies to this acquisition and is incorporated by reference. The below items have been revised.

- The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634

- Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

- Paragraph (g) second sentence revised as follows: “The Government intends to evaluate quotes and award a contract without interchanges. The government however, reserves the right to conduct interchanges with one, some, none or all vendors at its discretion."

- Paragraph (B)(12) is added as follows:

As part of a vendors quote, the following information must be furnished:

(i) Company Name

(ii) DUNS Number

(iii) Cage Code

(iv) Number of Employees (used to evaluate size status)

(v) Total Yearly Revenue (used to evaluate size status)

(vi) Estimated Delivery Date

(vii) Payment Terms

(viii) Warranty Terms

(ix) FOB (Destination or Origin)

(x) Shipping Costs

2. Evaluation of Quotations

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.5. Quotes will be evaluated based on responses to below factors and sub factors (when applicable).

a. Factor 1 – Technical Approach

Sub factor A: Performance Plan Sub factor B: Service Call Plan

b. Factor 2 – Price

Factor 1 - Technical Approach

This factor and applicable sub factor/s will evaluate a vendor’s ability to meet the requirements outlined in the Performance Work Statement. For evaluation and to be considered responsive, vendors must provide the following:

Sub Factor A: Offerors shall submit a Performance Plan that clearly demonstrates offerors understanding of all maintenance tasks outlined in the PWS (Section 1.2-1.2.5).

The Performance Plan will be rated as “Meets Minimum Requirements" if it contains the following:

1. Identifies a clear understanding of all manufacturer recommended maintenance requirements for each barricade, HPU and bollard and meet all PWS requirements for the base period and all option years.

2. Offeror submits an accurate, complete and conforming maintenance schedule that details the offerors understanding of maintenance intervals and meets all requirements of the PWS for the base and all option years.

Sub Factor B: Offerors shall submit a Service Call plan that clearly demonstrates offerors understanding of requirements outlined in the PWS (Sections 4.10, 4.11 & 4.12). The Service Call Plan will be rated as “Meets Minimum Requirements" if it contains the following:

1. Offeror submits an accurate, complete and conforming service call plan that details the offerors understanding of service calls (Emergency and Routine) and meets all requirements of the PWS for the base and all option years.

Factor 2 - Price

To be considered responsive, vendors must provide pricing for all items specified in the above CLIN Schedule.

Quotes will be evaluated for price completeness, reasonableness and balance.

a. Completeness. The quote will be reviewed to determine the extent to which all the price elements have been addressed. The vendors quoted price and other information will be evaluated to ensure continuity and traceability of prices to the technical volume between the initial quote and any revisions thereto (if applicable). The review will determine the adequacy of the vendors quote in addressing and fulfilling the solicitation requirements.

b. Reasonableness. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 13.106-3(a).

c. Unbalanced pricing. Vendors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices.

Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one (1) or more contract line items is significantly over or understated. The Government shall analyze quotes to determine whether they are unbalanced with respect to separately priced line items or sub-line items. A quote that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

3. Basis for Award

Comparative Analysis. Following receipt of quotes, the Government will perform a comparative analysis (comparing vendor quotes to the requirements of the RFQ) in order to select the vendor that is best suited to fulfill the requirements of the RFQ and represents the best value to the Government. All quotes will initially be evaluated and rated based on the vendor’s responses to factors and/or sub factors (if applicable). If sub factors are utilized, each sub factor will be individually evaluated, rated and form the basis for an overall Technical Approach rating. Absent of sub factors, the Technical Approach will be evaluated and rated on its own. The Technical Factor and/or applicable sub factors will receive a rating of: “Exceeds Minimum Requirements”, “Meets Minimum Requirements” or “Does not Meet Minimum Requirements”. Preference may be given to vendors whose provided solution exceed minimum requirements if determined by the government to represent the best value. Quotes will also be reviewed for price completeness, reasonableness and balance. An incomplete, unreasonable and/or unbalanced determination may result in an offeror being determined non-responsive and/or ineligible from award. The Government will lastly make an award decision consistent with evaluated results and determined to represent the best value.

4. Quote/Question Suspense & Submission Instructions

NOTE: Preferred method of receipt is via email. ZIP files are not an acceptable format for the Air Force Network and will not go through our email system. Vendors should place a read/delivery receipt and/or request confirmation of receipt by the government.

Any offer not sent via email to the appropriate government POC’s or the address if mailing, will be considered nonresponsive.

a. RFQ due date: 29 July 2022

RFQ due time: 2:00 PM EST Email Quotes to: price.dollahon@us.af.mil & ramon.jimenez.7@us.af.mil

b. All questions regarding this RFQ must be emailed to price.dollahon@us.af.mil & ramon.jimenez.7@us.af.mil by 2:00 PM EST on the 22 July 2022

c. A site visit will be held on July 19th, 2022 at 10:00 AM EST. Parties interested in attending must provide confirmation of their intent to attend by email to price.dollahon@us.af.mil & ramon.jimenez.7@us.af.mil NLT July 18, 2022 by 12:00 PM EST. Participants will be limited to two representatives per company. Base entry instructions will be provided to parties upon receipt of their intent to attend.

5. Provisions and Clauses

The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

Provisions and clauses may be obtained via the internet through the following websites:

https://www.acquisition.gov, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting.

NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT

SHALL REMAIN PART OF THE CONTRACT FILE.

The following FAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment #3 for list of applicable FAR provisions and clauses.

The following DFAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment #3 for list of applicable DFAR Provisions and Clauses.

The following AFFARS clauses are applicable to this RFQ:

mailto:price.dollahon@us.af.mil mailto:ramon.jimenez.7@us.af.mil mailto:price.dollahon@us.af.mil mailto:ramon.jimenez.7@us.af.mil mailto:price.dollahon@us.af.mil mailto:ramon.jimenez.7@us.af.mil https://www.acquisition.gov/ http://www.arnet.gov/far/ http://safaq.hq.af.mil/contracting

OMBUDSMAN (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

Attachments: 4

1. PWS w/Appendices

2. CLIN Schedule

3. Provisions And Clauses

4. WD 15-4571 Rev 17 mailto:susan.madison@us.af.mil