Combined Synopsis - Personal Property Technicians.docx

This is a combined Synopsis / Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued.

The solicitation number is N6470921R0046; this solicitation is a request for quotation (RFQ).

The North American Industry Classification System (NAICS) code is 541614. Product Service Code is R610.

Strategic Weapons Facility, Atlantic (SWFLANT), Naval Submarine Base Kings Bay has a requirement for two (2) Personal Property Program Technicians, SCA 01400. The potential contract will have a base year plus two (2) option years.

List of Attachments:

Attachment (1) Past Performance Data Sheet;

Attachment (2) Present and Past Performance Questionnaire;

Attachment (3) Wage Determination 2015-4515;

Attachment (4) Visitor Group Security Agreement (VGSA) Addendum to DD 254;

Attachment (5) DD Form 254 Contract Security Classification Specification;

Attachment (6) Security Requirements for Contractors Requiring Access to Classified Information.

PERFORMANCE WORK STATEMENT(PWS)

1.0 Background

Strategic Weapons Facility, Atlantic (SWFLANT), at Naval Submarine Base, Kings Bay, Georgia (SUBASE), requires personal property support for the SWFLANT Personal Property Management Division. The potential contract will have a base year plus 2 option years. The property support position will provide the required support as detailed below:

2.0 Specific Tasks – Personal Property Assistance

The contractor shall provide technical administrative and logistics support to the Personal Property Management division. The contractor’s duties may include, but are not limited to:

· Schedule and conduct inventories (cyclic, triennial and spot) by using a barcode label scanner, perform reconciliation actions within the appropriate database, and prepare detailed findings and recommendations reports.

· Research, compile data, and create various and detailed, financial, inventory and equipment reports as requested by SWFLANT Property Manager to include findings/recommendations.

· Assist SWFLANT Personal Property Manager in creating/maintaining auditable property records, property identification, manufacturing markings; create/affix barcode labels to equipment per Department of the Navy (DON) Property Program requirements.

· Contractor will be required to tag equipment, segregate commodities, and record all equipment identification and acquisition information in accordance with property written procedures (nomenclature, part number, model, serial numbers, manufacturer, cost, etc.)

· Ensure all hard copies of acquisition documents are electronically captured and filed for audit purposes.

· Update property records per disposition, transfer, and other documents.

· Review Department of Defense (DOD)/ DON property policies and assist in making recommendations in updating local property procedures as directed by new requirements.

· Coordinate and document equipment transfers with organizations both internal and external to the Command.

· Manage and maintain an audit ready detailed active and historical retained property records filing system.

· Create, print, and replace barcode labels as required.

· Item Maintenance Assistance Program (IMAP) database training and guidance will be provided by SWFLANT Government Property Manager).

· Must be familiar with the Navy Enterprise Resource Planning (NERP) database training and guidance will be provided by SWFLANT Government Property Manager.

3.0 General Qualifications:

· Must have a minimum of two years of successful professional experience in one or more of the following areas: Property Management, Supply, Logistics, Warehouse Management, and Inventory Management.

· A working knowledge/understanding of the DON property systems, programs, policies, nomenclature, work methods, instructions or other established guidelines

· Analytical ability to define or recognize the dimension, scope of work involved, to compile data from multiple sources, to establish the facts, and to take or recommend action based upon application or interpretation of established guidelines

· Must be able to communicate orally and in writing utilizing a high degree of tact and diplomacy, and possess strong interpersonal skills to effectively discuss Navy Property Management matters with government employees, contractors, and military personnel of all levels.

· Must have barcoding experience to include designing and printing barcode labels using the palm-style barcode scanning equipment.

· Must be able to work independently and professionally after given general guidelines of a task from Property Manager.

· Must have inventory experience to include performing physical inventories, follow-up reporting, identifying trends/problems, and providing recommendations for corrective actions.

Must be proficient in Microsoft Office, Excel, Word and Outlook.

· Must complete assignments accurately and in a timely manner on or ahead of scheduled due dates.

· Must possess and maintain a SECRET security clearance

During the performance of this contract, the Contractor shall provide personnel with sufficient skills to accomplish the tasks contained in this PWS. The Government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks/functions.

3.1 Physical Demands:

· Must be able to physically lift and carry items weighing up to 30 pounds for short distances, climb ladders, maneuver around large crates and equipment (obstacles) located in small storage spaces, and to travel to different buildings/areas on the base, including buildings/areas not wheelchair accessible.

3.2 Work Environment:

· Contractor must be able to work in an inside and outside environment. Outside work is subject to inclement weather.

3.3 Contractor Vehicle:

· Vendor will provide vehicle for use on-site. Vendor will be responsible for all costs associated with vehicle fuel, maintenance, registration, insurance, licensing, and any other related fees.

3.4 Work Week:

· The effort under this contract will be performed in collaboration and in support of Government employees with regular working hours of Monday through Friday, 07:30- 16:00 Eastern Time. A listing of the official Federal holidays is available at http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays. Support may be required during non-business hours. Work on weekends and Federal holidays may, but will normally not be required.

3.5 Safety:

· Vendor will provide required safety equipment: hard hat, and steel toe shoes.

3.6 Invoices:

· Vendor will submit invoices monthly using Wide Area Workflow (WAWF). Vendor will be paid based on the amount of hours the employee worked. The total price for the year shall not exceed the amount of the contract.

4.0 Substitution Contractor Personnel:

4.1 No contractor personnel substitutions shall be made during performance of this contract unless these substitutions are necessitated by an individual's sudden illness, death, or termination of employment. In any of these events, the contractor shall promptly notify the Contracting Officer’s Representative (COR) and the local assigned branch POC in order to coordinate the appropriate substitution as required by Section 4.2.

4.2 The contractor shall not make a substitution for any such persons unless (1) the substitute has the qualifications stated in Section 3.0 (Contractor Personnel Minimum Requirements), and (2) the Contractor notifies the COR and the local assigned branch POC of any proposed substitution at least 7 calendar days in advance of the substitution. The Government will make the selection of replacement position for vacancies from the list of qualified personnel provided by the Contractor. Such notification shall include: (i) an explanation of the need for the substitution, (ii) a complete resume of the proposed substitute(s), and (iii) any other information requested by the COR for use in determining the substitute's qualifications. The COR will evaluate such requests and notify the Contractor of his/her approval or disapproval of submitted candidates.

4.3 The contractor shall coordinate contractor personnel absences from the duty station with the COR and the local assigned branch POC that the contractor personnel supports by providing notice as soon as practicable.

5.0 Security:

5.1 The Contractor shall adhere to SWFLANT’s employee check-in and checkout procedures. The Contractor shall complete all mandatory DoD/Navy/SSP training by the established deadlines.

5.2 Vendor must have a facility clearance – SECRET. All contractor personnel shall currently possess and maintain a SECRET Clearance. Clearance is to be granted by the Defense Security Service.

5.3 All contractor personnel shall be United States citizens.

5.4 The contractor shall comply with SECNAV 5239 series and SWFLANTINST 5239 series when operating government computer workstations or systems, and with DoD M- 5200.01, Vol 1-4, Information Security Program, and SECNAV M-5510.36, Information Security Program, when processing classified information on government computer workstations or systems. Compliance with this directive is mandatory during the execution of efforts within this Performance Work Statement.

5.5 Additional security requirements are identified in attachment 6.

6.0 Contract Type

This is a Firm-Fixed-Price (FFP) contract.

7.0. Place and Period of Performance

All contractor personnel shall be located at Strategic Weapons Facility, Atlantic, at Naval Submarine Base, Kings Bay, Georgia. Telework will not be authorized. Period of performance to start 06 August 2021, there are incumbents in place.

8.0 Workload Data:

· Alternate work schedule may be required. Anticipate an increased work week conducting inventories in restricted or access areas. Access to these areas may affect work schedule timeframes. Travel for property meetings outside local area up to four times a year may be required.

9.0 Employee Leave:

· Vendor will provide employee vacation and holiday time.

FAR 52.212-1 ADDENDUM: Instructions to Offerors – Commercial Items

SWFLANT requests a Firm-Fixed-Price (FFP) proposal/quote by 15 July 2021 at 12:00 PM (EST) to provide the services/supplies described in this notice. The Government may consider late quotes. Contractors responding to this request must furnish a quote as described below.

The proposal must demonstrate an understanding of and ability to meet all of the requirements set forth in the Performance Work Statement (PWS) referenced herein. Throughout the proposal, the Offeror shall provide sufficient detail to substantiate the validity of all statements. The Offeror shall demonstrate that the Proposal complies with the requirements, terms, and conditions of the solicitation. General statements that the Offeror can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrasing the solicitation’s requirements in whole or in part, will NOT constitute compliance. Failure to conform to any of the requirements of the solicitation may form the basis for rejection of the Proposal.

Brochures are not desired; clarity, completeness, and conciseness are essential and the overall quality of the proposal will be evaluated in the context of being representative of the Offeror’s services. An Offeror’s proposal is presumed to represent the best efforts to respond to the solicitation.

Since only the proposal submitted in response to this solicitation will be evaluated, Offerors should make certain that their Proposal is complete with regard to the information provided. Data previously submitted, or presumed to be known, e.g., previous projects performed for the Government, will not be considered in the evaluation unless that information is physically contained in the Proposal.

Offerors are advised that the Government may selectively verify any information provided in the proposal. Offerors are cautioned that they are responsible to ensure that material that they desire to have evaluated for a particular section is contained in that specific section.

SUBMITTAL INSTRUCTIONS:

Proposals may be only e-mailed directly to spk12contracts@swflant.navy.mil, the sole designated e-mail address and inbox for receipt of e-mail submissions. No other electronic means of submission, used in whole or in combination with e-mail, is permitted.

E-mail proposals shall be in either Adobe or Microsoft Office format. Offerors are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an e-mail proposal must be received in its entirety in the designated E-mail inbox by the due date and time for proposal submission. An e-mail proposal that resides on a Government server, but has not appeared in the designated e-mail inbox by the due date and time for proposal submission will be considered late unless the exception at FAR 52.212-1(f) (2) (i) (A) applies. The exception at FAR 52.212-1(f) (2) (i) (B) shall not apply to e-mail proposals. Unless offeror proposes a shorter period, by submission of an offer, the offeror agrees that its offer, including any timely revisions thereto, shall remain valid until the Government makes award under this solicitation. The foregoing does not preclude an offeror from withdrawing its offer prior to award.

Proposals shall be presented in two (2) separate volumes:

· Volume I (Personnel Resumes and Past Performance)

· Volume II (Price and Solicitation Documents)

Volume I shall not contain any pricing data. The pages are to be typed; no less than 1 1/2 line spacing, and no smaller than 12 size type. Resumes and past performance data may be single-spaced. Volume I shall not exceed ten (10) pages. Individual resumes shall not exceed two (2) pages per resume. All Offeror documentation, such as foldouts, charts, figures, tables, is included in the ten (10) page limit. Resumes are not included in the ten (10) page limit. All material in excess of the page limits will be neither read nor evaluated.

VOLUME 1: Technical/Personnel Documents

Factor 1: Personnel Resumes

Offerors shall propose personnel with the necessary experience, qualification, and certifications identified under the PWS that possess and maintain a Secret security clearance and that speak fluent English. Offerors shall submit detailed resumes for all proposed personnel to substantiate and demonstrate that these candidates possess the ability to successfully execute the stated requirements in the PWS. Offerors shall provide signed letters of intent for all personnel proposed that are not currently employed by the Offeror. A letter of intent is signed by the prospective employee stating their intent to accept employment in a stated position with the Offeror if the Offeror is awarded a contract.

Factor 2: Past Performance

The Offeror shall identify three (3) references for the prime Offeror. The references shall represent recent contracts (within the past five years) the Offeror considers most relevant in demonstrating the Offeror’s ability to perform the proposed effort.

For each cited past performance reference, the Offeror shall complete the Present and Past Performance Data Sheet (Attachment (1)). This includes a detailed response to blocks 4 and 7 of Attachment (1) detailing the relevance and performance under the cited Past Performance references. Offerors are responsible for justifying the relevancy of their submitted past performance references and shall specifically cite which requirements of this solicitation the past performance references are relevant to in their Attachment (2) submittals.

In addition to the information provided in Attachment (1), the Offeror shall ensure that each reference identified in Attachment (1) completes a Present and Past Performance Questionnaire (PPPQ) (Attachment (2)). If a company was a subcontractor to a prime on a contract, then the responsible government oversight manager may complete a PPPQ instead of the prime. A PPPQ shall be submitted directly to the Government from the reference; PPPQs received from the Offeror shall not be considered. The responsibility to send out and track the completion of the PPPQs rests solely with the Offeror. Completed PPPQs shall be emailed in Adobe (.pdf) format to spk12contracts@swflant.navy.mil.

Past Performance submissions will be used to determine the potential risk of non-performance, defective performance, and/or late performance by evaluating each Offeror’s reported quality of work and relevant experience with the services being solicited.

Failure to submit any past performance information shall be considered certification (by signature on the proposal) that the Offeror has no past performance for like or similar items for the Government to evaluate and would render the quote noncompliant and ineligible for award.

VOLUME II: PRICE and SOLICITATION DOCUMENTS

Factor 3: Price

Provide a FFP quote for all required supplies and/or services including the option years. Any costs related to credit card fees, delivery costs, vehicle costs, and handling costs, as applicable, shall be included. The pricing submitted shall cover all aspects of the proposed effort, including option prices. Data contained in the pricing submitted shall be consistent with data contained in Volume 1. The pricing data shall support the level of resources (products and services) required to complete the requirements of this solicitation.

If travel is required in support of this requirement, the contractor shall include a detailed Basis of Estimate (BOE) that is priced in accordance with the Joint Federal Travel Regulations (JFTR). Each component of the proposed travel expense shall clearly identify the date(s), location(s), duration(s), quantity of personnel, and cost for the proposed travel.

Solicitation Documents

Proposal Cover Letter: The following information shall be provided on the Proposal cover letter:

Authorized Offeror Personnel: Provide the name, title, telephone number, facsimile number, and e-mail address of the individual who can contractually obligate your company. Also, identify those individuals authorized to negotiate with the Government and who can answer questions regarding your proposal.

Company/Division Street Address: Provide company/division’s name, street address, county and facility code, size of business (small), and labor surplus area designation.

EXCEPTIONS TO THE RFQ

Offerors are to detail clearly any exceptions taken and the rationale for the exceptions taken to the RFQ in this section. Please note that exceptions taken to the RFQ may render the Offeror’s Proposal unacceptable to the Government and ineligible for award.

Identify any exceptions taken with the RFQ content and the rationale for the exceptions to the RFQ, to include any terms or conditions applicable to payment by Government Commercial Purchase Card (GCPC), if GCPC is identified as the method of payment in the RFQ.

NOTE: Exceptions to the RFQ may render the quote noncompliant and ineligible for award.

QUESTIONS

Questions regarding this solicitation shall be submitted in writing via e-mail to: spk12contracts@swflant.navy.mil. The deadline for questions is 12:00 PM (EST) on 08 July 2021.

FAR 52.212-2 ADDENDUM: Evaluation– Commercial Items

(a) Basis for Award. This requirement qualifies under Federal Acquisition Regulations (FAR) Part 13 Simplified Acquisition Procedures. The Government will award a single contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, represents the best overall value to the Government. Each offeror will be evaluated on its understanding of the requirements and its ability to perform the requirements listed in the PWS. Award will be made contingent upon the bilateral signature of the parties. The Government reserves the right to award on an all or none basis.

The following factors will be evaluated and used as the basis for award:

The Government will use a comparative evaluation of offers and select the Offeror whose aggregate proposal reflects the Best Value for the Government. Factors 1 and 2 are weighed equally and when combined are significantly more important than price. Therefore, the Government may award to a higher priced Offeror whose non-price factors reflect a superior level of technical expertise, experienced and highly qualified personnel, and/or positive past performance evaluations. The importance of price in the evaluation for award will increase as the degree of equality of non-price factors increases across offers.

Factor 1 – Personnel Resumes

The Government will evaluate each Offeror’s proposal to determine the extent the Offeror has proposed personnel with the necessary experience, qualification, and certifications identified under the PWS. Personnel resumes that demonstrate significant experience using NERP will be evaluated more favorably than resumes without NERP experience and resumes with less NERP experience. The Government will give significant weight to the Offeror’s proposed personnel’s quality and years of experience in the evaluation of proposals. The minimum level of experience required is two years as listed in the PWS.

Factor 2 – Past Performance

The Government will use Past Performance submissions, and any PPPQs, to evaluate the ability of the Offeror to perform the proposed effort. Past Performance submissions will be used to determine the potential risk of non-performance, defective performance, and/or late performance by evaluating each Offeror’s reported quality of work and relevant experience with the services being solicited. In evaluating past performance, the Government may contact some or all of the references provided by the Offeror and may contact other sources of information, including but not limited to: Federal, state, and local government agencies, and published media and electronic databases (i.e. Department of the Navy’s Contractor Performance Assessment Reporting System (CPARS) and the Department of Defense’s Past Performance Information Retrieval System (PPIRS), other customers known to the Government, consumer protection organizations, and others who may have useful and relevant information. The Government may evaluate past performance of the Offeror’s proposed subcontractors, predecessor companies, or key personnel who have relevant experience to the extent warranted.

Past performance information evaluated by the Government for the Offeror’s performance as a prime Contractor and/or subcontractor, subcontractors, and the performance of their key personnel may include (but not be limited to) the following areas: relevancy, quality, cost control, schedule, business relationships, management of personnel, and customer satisfaction. Relevancy is determined based on the similarity of scope, magnitude, and complexity of the past performance submitted to the requirements requested. More recent and more relevant performance will have a greater positive impact on the past performance evaluation than a less recent or less relevant effort. Relevant performance at the subcontractor level will have a greater impact on the past performance evaluation than no record of relevant performance. Any Offeror with no record of relevant past performance will be given a “neutral” rating for past performance.

Factor 3 – Price

Inconsistencies between the data contained in the price proposal and the data contained in Volume 1 may result in a lower overall evaluation of the total Proposal. Data submitted may be evaluated for price reasonableness. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced compared to estimates. Evaluation of options shall not obligate the Government to exercise the option(s).

The proposed prices will be reviewed to determine whether they are materially unbalanced. An unbalanced offer may be determined to be unreasonably high or low and will not receive an award.

Discussions

The Government reserves the right to hold or not to hold discussions.

Award Notification

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror, within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

1 SWFLANT GENERAL WORK REQUIREMENTS

** Note: The Contractor shall strictly adhere to all applicable requirements stated in this “SWFLANT General Work Requirements” section. **

2. USE OF ELECTRIC POWER TOOLS WITHIN SWFLANT:

2.1 The use of power tools for Hot Work and other processes need to meet certain requirements for use at SWFLANT. Power tool usage shall comply with chapter 11 of SWFLANTINST 5100.4(series). Additionally, power tools must be Underwriters Laboratories (UL) Listed. Power tools may be single or double insulated. The tool’s plug on the power cord must have three (3) prongs, to include a ground. This is required, even if the power tools are double insulated.

2.2 Extension cords may be used if the cord of the power tool will not safely reach the work area. Only one (1) extension cord may be used for each tool. The use of multiple extension cords in succession or “daisy chained” is not authorized. If a single extension cord is used, a GFCI pigtail must be used with the tool.

2.3 Power tools must be inspected to be of good working condition prior to use. If damage is discovered such as the casing of the tool is cracked or broken, or if the power cord or plug is damaged, the power tool must be removed from service and replaced. No repairs or alterations may be made to a tool unless it is done by the original manufacturer. Splices made to a cord for purposes such as making the cord longer or to make a repair is not authorized.

2.4 Power tools shall not be used in any operation involving ammunition and explosives or in locations containing explosives unless specifically authorized and covered by a Standard Operating Procedure (SOP). When the use of power tools is authorized for specific operations, the requirements and conditions applicable to that use shall be completely and explicitly defined in the SOP.

3. LOCKOUT AND TAGOUT:

3.1 Lockout all energy sources capable of being locked out prior to facility maintenance involving energized circuits and servicing or maintenance of machinery or equipment. This applies to all SWFLANT facilities, machinery or equipment that requires lockout/tagout for mechanical, hydraulic, pneumatic, chemical, thermal, electrical, radioactive or other energy source. Only authorized employees shall conduct lockout/tagout procedures. Notify the BGL that a lockout/tagout process will begin. In the absence of the BGL, notify the Command Duty Officer (CDO) who shall notify the BGL prior to the next regular work shift. CDO may be contacted through the Weapons Control Center (WCC) at extension 4110. The BGL will notify all personnel affected that a lockout/tagout is about to begin. This includes all persons normally using the equipment and others in the area.

3.2 Complex lockout/tagout procedures are required where one or more of the following situations exist: multiple energy sources or multiple equipment users, specific sequences are required for energy isolation, one authorized, employee shall be specifically appointed as the primary authority with overall responsibility to assure that all energy sources are under lockout/tagout control, primary authority employee must have a written plan, to account for all persons exposed to electrical hazards during lockout/tagout periods, and primary authority shall install locks and tags or direct installation.

3.3 Contracts shall require the contractor to submit a copy of the company’s lockout/tagout program for review where government employees may be at risk. The contractor is responsible to ensure the safety of government employees when government employee access is required. Joint contractor and SWFLANT lockout/tagout operations shall be handled the same as normal complex lockout/tagout operations. Primary authority may be either contractor or SWFLANT personnel. Outside contractors shall be informed of equipment hazards and isolation methods when working on SWFLANT equipment. Contractor employees performing maintenance in SWFLANT buildings shall report all lockout/tagout actions to the BGL. In the absence of a BGL, the Command Duty Officer shall be notified. The Command Duty Officer shall notify the appropriate BGL as soon as possible on the next scheduled working day.

3.4 Contractor authorized employees shall use locks and tags supplied by their employer. Lockout and tagout devices shall be standardized and readily identifiable as lockout and tagout devices and shall not be used for other purposes. Locks shall have only two keys each, one held by the authorized employee performing the maintenance and the other by their supervisor. Locks shall be uniform with no two locks keyed alike.

3.5 SWFLANT Safety shall approve all applications for tagout only in lieu of lockout and tagout in SWFLANT controlled buildings and processes that would involve/affect SWFLANT personnel/facility.

4. SWFLANT is a Mercury Exclusion Area. All items containing mercury or mercury compounds are to be reported to the SWFLANT Mercury Control Officer of the SPK Safety Office (x4058), prior to their introduction or use at SWFLANT. Upon approval for use on-board SWFLANT by the SWFLANT Mercury Control Officer, items containing mercury or mercury compounds will be controlled in accordance with SWFLANTINST 5100.4(series).

5. Submit Material Safety Data Sheets (MSDS) of all chemicals to be used during the course of this project to the Contracting Officer. Work shall not begin until required documentation is provided and approved for use by the Contracting Officer. NO PAINT CONTAINING LEAD SHALL BE PERMITTED FOR USE AT THE NAVAL SUBMARINE BASE, KINGS BAY, GEORGIA.

6. SWFLANT HAZARDOUS WASTE PROGRAM: The Hazardous Waste Program to be followed is the SUBASE Environmental Hazardous Waste Program as outlined in the Visiting Contractor/Shipyard/Vessels Hazardous Waste Management Guide.

7. Ozone Depleting Chemicals (ODCs): Public Works Environmental is the point of authority on Ozone Depleting Chemicals for construction projects.

8. No field welding shall be performed at any SWFLANT ordnance building except during scheduled Production Interference Job (PIJ) Periods, and a hot work permit shall be obtained before any open flame work (welding, torch, etc.) can be performed anywhere within SWFLANT. Contact SPK Safety Office (x4058) for hot work permits.

9. Unless identified otherwise on the A/E drawings, no existing members shall be modified without the written consent of the Contracting Officer.

10. Reproduction of structural drawings for use as shop drawings will not be permitted. Shop drawings shall clearly indicate dimensions that serve as the basis for detailing, as well as any proposed deviations from the plans or specifications. Shop drawings shall be checked and approved by the Contractor prior to being submitted to the Contracting Officer, if not, they will be returned without review. No fabrication of structural steel shall be initiated without approved shop drawings stamped by the Contracting Officer.

11. Materials shall be new and delivered to the site in the original, sealed containers or packages and bear the manufacturer’s name and brand designations. Material shall be packaged, stored, handled and installed in a manner to protect them from all damage and the environment during the entire construction period. The Contractor at no additional cost to any parties shall replace all damaged materials.

12. The Contractor shall notify the Contracting Officer if any grounding/lightning protection cables or other utilities are uncovered and/or damaged.

13. CONFINED SPACE ENTRY SAFETY: Please contact SWFLANT ESS Technicians @ 912-573-4147/4149 for proper directions on accessing secure manhole covers (i.e. welded/locked). Upon completion of work, contact the SWFLANT ESS Technicians to ensure the manhole covers are secure in strict accordance with SWFLANT Instruction 8126.6.

14. SAFETY AND HEALTH REQUIREMENTS: In performing the contract, the Contractor shall provide for protecting the lives and health of employees and other persons and for preventing damage of property, materials, supplies and equipment in accordance with the latest revision of the U.S. Army Corps of Engineers "Safety and Health Requirements Manual" (EM 385-1-1).

SWFLANT SECURITY INFORMATION

1.0 SCOPE

This appendix sets forth security provisions governing work at the Strategic Weapons Facility Atlantic (SWFLANT) on Naval Submarine Base (SUBASE) Kings Bay.

1.1 Execute construction so as to cause the least possible interference with normal operations of the activity.

1.2 Permission to interrupt any Activity roads, railroads, or utility service must be requested in writing a minimum of [12] twelve working days prior to the desired date of interruption.

1.3 The work under this contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the construction schedule each factor which constitutes a potential interruption to operations. The following conditions apply:

(a) Work shall take place within Kings Bay security area identified in the project description and requires a Kings Bay Activity DBIDS badge.

(b) Contractor shall note the security area identified under the project description and review the specific requirements defined in this section.

(c) If required by Acquisitions, additional security clearances and requirements shall be identified in the project description and incorporated into the contract by the proper FAR clause.

1.4 CONTRACTOR ACCESS AND USE OF PREMISES

1.4.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress.

Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification.

1.4.1.1 Subcontractors and Personnel Contacts

Provide a list of Contractor Employees and a Designated Contractor Security Representative to the Contracting Officer Representative or Construction Manager prior to but no later than start of the Partnering and Kickoff Meeting. The list of Contractor Employees shall include addresses, telephone numbers, and email addresses. Contractor shall provide updated list as changes occur.

1.4.1.2 Installation Access

Obtain access to Navy installations through participation in the Defense Biometrics Identification System (DBIDS). Requirements for Contractor employee registration, and transition for employees currently under Navy Commercial Access Control System (NCACS), are available at https://www.cnic.navy.mil/om/dbids.html. No fees are associated with obtaining a DBIDS credential.

Commercial vehicles shall access the installation through the Franklin Gate. Seatbelts are required to be worn by all persons operating or riding in any vehicle onboard SUBASE Kings Bay. No riders are allowed in beds of pickup trucks or vans. Use of cell phones while operating a vehicle on DoD Installations is NOT authorized.

1.4.1.2.1 Registration for DBIDS

Registration for DBIDS shall be conducted through the Contracting Officer or Contracting Officer Representative. Each individual must consent to a National Crime Information Center background check by submitting a SECNAV 5512-1 form prescribed below.

Submarine Base Kings Bay has additional security requirements that are not identified in the DBIDS procedure. Contractor shall follow procedures herein PART 3 EXECUTION based on the security area identified in the project description.

1.4.1.2.3 DBIDS Notification Requirements

a. Immediately report instances of lost or stolen badges to the Access Control.

b. Immediately collect DBIDS credentials and notify the Contracting Officer in writing under the following circumstances:

(1) An employee has departed the company without having properly returned or surrendered their DBIDS credentials.

(2) There is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the Installation or anyone therein.

(3) Designated Contractor Security Representative shall be responsible for turning in badges to Pass and ID.

1.5 SECURITY ACCESS IDENTIFICATION AND SCHEDULE CONSTRAINTS

1.5.1 Security Access Identification

Submarine Base Kings Bay has the following defined security areas with varying degrees of security requirements:

1 Commander Submarine Group 10 Headquarters 2 Naval Submarine Support Command Off-Crew

3 NOT USED

4 Explosive Handling Wharf 5 Strategic Weapons Facility Atlantic(SWFLANT) Engineering Services 6 SWFLANT Controlled Area (CA) 7 Trident Refit Facility (TRF) Waterfront Restricted Area (WRA) 8 TRF Industrial and Administration 9 Site VI 10 Port Operations Waterfront Restricted Area (WRA) 11 Marine Corps Security Force Battalion (MCSFBn) 12 Controlled Operational Area (COA) BCA Upper Base

1.5.2 Schedule Constraints

The following Submarine Base Kings Bay security areas have schedule restraints that require consideration.

a. Work inside SWFLANT Limited Area (LA) imposes additional security procedures, personnel limitations, equipment limitations, or schedule constraints. Conditions that may warrant schedule constraints may include work stoppage due to production schedules, weapons handling, inspections, condition two storms, special security conditions, and military supervision requirements. The proposed coefficient for this area should take into consideration a factor of 30% downtime as a result of these items.

b. Work inside Area 6 SWFLANT Controlled Area (CA) imposes additional security procedures, personnel limitations, equipment limitations, or schedule constraints. Conditions that may warrant schedule constraints may include work stoppage due to production schedules, weapons handling, inspections, condition two storms, special security conditions, and military supervision requirements. The proposed coefficient for this area should take into consideration a factor of 15% downtime as a result of these items.

c. Work inside Areas 4 and 12 imposes additional security procedures, personnel limitations, limitations, or schedule constraints. Conditions that may warrant schedule constraints may include work stoppage due to operation schedules, weapons handling, inspections, condition two storms, special security conditions, and military supervision requirements. The proposed coefficient for this area should take into consideration a factor of 10% downtime as a result of these items.

2.0 EXECUTION

2.1 INSTALLATION ACCESS

a. Designated Contractor Security Representative shall provide completed and signed SECNAV 5512-1 forms for each Contractor employee to Access Control at least [5] five working days prior to the scheduled meeting or site visit. The Project Lead shall be listed as the sponsor on the SECNAV 5512-1 forms. Contractor shall download the latest version of the SECNAV 5512-1 form the DBIDS website https://www.cnic.navy.mil/om/dbids.html.

b. Kings Bay Security Department Visitor Control Center shall initiate background checks for each SECNAV 5512-1 submitted.

c. When directed by the Project Lead, the Contractor employees may request DBIDS badge at the Franklin Gate Pass and ID office. Contractor Employees shall present two forms of valid identification, such as a passport or Real ID Act-compliant state driver's license. Upon successful completion of the background check, the Government will complete the DBIDS enrollment process. Contractors are advised that DBIDS processing can take in excess of one hour.

d. Upon successful completion of the enrollment process, the Contractor employee will be issued a DBIDS card for restricted areas. Contractor shall then proceed to meeting or site visit as directed by the Project Lead.

2.1.2 Post-Award Access and Site Visit Requests

The Contracting Officer Representative (COR) or Engineering Technician is the sponsoring individual for all contractors and subcontractors upon contract award. The Prime Contractor shall perform the following procedure for themselves and all applicable subcontractors post-award.

a. Designated Contractor Security Representative shall submit list of Contractor Employees, including subcontractors and all personnel who require access to the construction site, to the COR at or before the Partnering and Kickoff Meeting. Designated Contractor Security Representative shall provide completed and signed SECNAV 5512-1 form to the COR for each Contractor employee. The COR shall be listed as the sponsor on the SECNAV 5512-1 forms. Contractor shall download the latest version of the SECNAV 5512-1 form the DBIDS website https://www.cnic.navy.mil/om/dbids.html.

Kings Bay Security Department Visitor Control Center shall initiate background checks for each SECNAV 5512-1 submitted.

a. When notified by the COR, the Contractor employees may request DBIDS badge at the Franklin Gate Pass and ID office. Contractor Employees shall present two forms of valid identification, such as a passport or Real ID Act-compliant state driver's license. Upon successful completion of the background check, the Government will complete the DBIDS enrollment process, which may include Contractor employee photo, finger prints, base restriction and several other assessments.

b. Upon successful completion of the enrollment process, the Contractor employee will be issued a DBIDS card. Designated Contractor Security Representative shall be responsible for resubmitting DBIDS verification for each Contract Employee every [6] six months to the COR. If the Prime Contractor Company is a Facility Cleared Contractor and individual contractor employee has the proper clearance in the Joint Personnel Adjudication System (JPAS), DBIDS verification shall be submitted every [12] twelve months.

c. Additional security forms, paperwork, and procedures shall be coordinated between Engineering Technician and Designated Contractor Security Representative.

2.1.3 Additional Security Procedures for Areas ESB, MCSFBn and COA Contractor employees can work uncleared in these security areas but may require an escort. Operational requirements such as security convoys and exercises may delay work as prescribed in paragraph 1.4.2.c.

2.1.4 Additional Security Procedures for Areas EHW and CA

Contract employees shall be escorted at all times by the Contracting Officer, Designated Government Representative, or an appointed representative managed by the Base Operating Services Contractor unless contractor employee has a “Favorable” trustworthiness Determination. The ratio of unclear personnel to the number of escorts shall be such that the escorting personnel can perform their continuous surveillance and control duties satisfactorily. This ratio shall not exceed [5] five unclear personnel to [1] one escort. Contractor shall coordinate escort requirements with COR as required.

For periods of performance less than 90 days, all unclear Contractors shall be escorted.

For period of performances that exceed 90 (based on the individual, not the contract) days, the Designated Contractor Security Representative may submit a list of Contractor Employees required to work Unescorted, to the COR no later than [30] thirty calendar days after contract award and request a trustworthiness determination in accordance with the following:

a. The Engineering Technician will assist the Designated Contractor Security Representative through the security process. SWFLANT Access Control, at their discretion, shall initiate the Trustworthiness Determination by emailing an electronic request to designated individuals with directions to complete a Tier 1 Investigation. The e-QIP email link is only valid for 30 days. If contractor employee fails to activate the e-QIP link within the first 30 days, one reset will be granted.

b. When notified by the SUBASE Security Manager via email, the contractor employee shall report to Building 6005 to provide fingerprints and complete the process. Interim 90-day Unescorted access can be granted to the contractor employee after the Trustworthiness Determination, to include fingerprints, an OF-306 and the completed e-QIP questionnaire, is submitted and shows “Open” in JPAS, or the system of record. Two additional periods of 90-day Unescorted access can be granted at the discretion of Access Control (Not to exceed 270 from the open date). Once the FAD has been adjudicated “Favorably” the ability to work Unescorted becomes effective.

c. The SWFLANT SPK50 Security Office reserves the right to deny access to any contractor employee at any time. Verification of a “favorable” Trustworthiness Determination is required every [5] five years.

d. Employees of the Prime Contractor may escort contract employees if the Prime Contractor Company is a Facility Cleared Contractor in JPAS, or the system of record, and the individual contractor employee has the proper clearance in JPAS, or the system of record.

2.1.5 Additional Security Procedures for the Limited Area (LA) Contract employees shall be escorted at all times unless the Prime Contractor Company is a Facility Cleared Contractor and has a classified contract for work in the LA. The contract employees must have proper clearances granted in JPAS, or the system of record. Access will be valid for [6] six months or length of contract, whichever is less.

a. All uncleared personnel entering the LA shall be subject to an addition NCIC check. The SWFLANT CO has designated the following criteria as disqualifying for access to the LA:

(1) Any federal or state felony conviction, including general court-martial conviction, regardless of the date of conviction.

(2) Any federal or state misdemeanor conviction for a violent offense (including any offense involving a weapon or firearm, assault, battery, sexual assault and abuse, domestic violence, robbery, burglary, arson, theft, etc.) regardless of the date of conviction.

(3) Any person awaiting adjudication stemming from a federal, state, or local misdemeanor or felony arrest, charge, citation, etc.

(4) Two or more separate incidents…