Combined Synopsis_Media Upgrade.pdf

DEPARTMENT OF THE AIR FORCE

PENNSYLVANIA AIR NATIONAL GUARD

171ST AIR REFUELING WING

CORAOPOLIS PENNSYLVANIA

6 September 2023

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The 171st Air Refueling Wing (ARW), Coraopolis, Pennsylvania, intends to utilize this Request for Quotation (RFQ), under solicitation number W50S91-23-Q-0030, to award a Firm Fixed Price (FFP) purchase order. The Government intends to award one contract to the responsible Quoter whose quotation represents the Best Value to the Government.

This document and incorporated clauses and provisions are those in effect through Federal Acquisition Circular 2023-04, Defense Federal Acquisition Regulation Supplement 08/17/2023, and Army Federal Acquisition Regulation Supplement 2023-0809.

This requirement is being solicited as 100% small business set-aside. For this acquisition, the North American Industry Classification System (NAICS) code is 334310, and the small business size standard is 750 employees. All prospective Quoters must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Quoters-Commercial Items, applies to this acquisition. Additionally, in lieu of provision at FAR 52.212-2, Evaluation-Commercial Items, the evaluation process will include the following criteria: determining responsibility, ensuring that quotes are complete, meeting the salient physical, functional, and performance characteristics, confirming conformance to the RFQ, and considering the price.

The Quoter should include a completed copy of the provision FAR 52.212-3, Quoter Representations and Certifications- Commercial Items, with its quote.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items, and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, apply to this solicitation. All provisions and clauses are listed in Attachment 1 of this RFQ. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

2. Description of Requirement. The 171 ARW has a brand name or equal requirement to procure new audio and visual equipment to upgrade our current system. See Attachment 2 for complete list of equipment with specifications being requested.

Period of Performance (PoP). Contractor shall deliver all equipment within 60 days of contract award. Contractor invoice can be submitted when all required equipment is delivered and accepted by the Government.

3. Contract Line Item (CLIN). The contract CLIN structure is detailed below and shall be priced.

ITEM NO DESCRIPTION QTY UNIT Unit Cost Total Price 0001 Audio and Visual System 1 Lot $ $ See Attachment 2 for required Salient Characteristics and list of items.

The quoted price shall include all shipping costs for equipment delivery to the 171 ARW, Coraopolis, PA.

Delivery: 60 Days ADC

FFP

FOB: Destination

4. Quotation Preparation and Submission.

Quoters shall complete and submit a quotation with the following information: Cover Letter, list of proposed equipment meeting the salient physical, functional, and performance characteristics, and price for complete “lot” to include delivery of all equipment as identified in this RFQ.

Details for assembly of the quotation:

Cover Letter: The Cover Letter shall identify the Quoter’s Point of Contact (POC) to include a CAGE code, phone number, and email address for any questions regarding the submitted quotation and the having authority to negotiate and bind the company.

Pages shall be typed with at least single line spacing; and the four edges of each sheet, shall be at least one inch.

The font shall be no smaller than 10 point and no larger than 12 point for general text, text in tables, charts, graphs, and figures.

No condensed fonts allowed; Times New Roman or Arial font preferred.

Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

5. Additional Instructions to Quoters. Quoters shall respond to this RFQ via e-mail by 15 September 2023 at 0900 hours (10:00 am) Eastern Time (ET). All quotations should be sent to, Kaity Fuga, at kaitlynn.fuga@us.af.mil and Steve Sisneros, at steven.sisneros.2@us.af.mil before the due date and time specified. Any quotation, modification, or revision of a quotation received after the exact time specified for receipt of quotations is “late” and may not be considered.

All questions regarding the RFQ package must be submitted to the above e-mail addresses by 12 September at 1400 hours (2:00 pm) ET. Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

All quotations must list UEI number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Quoter ineligible for award.

Quoters must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

6. Organizational Conflicts of Interest. All Quoters shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

7. Notice to Quoters. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse a Quoter for any costs. Submitted quotations shall be valid for 60 days after the closing date of the RFQ. Funds are not presently available for this effort. No award will be made under this solicitation until funds are available.

8. Basis for Award. The Government intends to award a FFP contract resulting from the RFQ to the responsible Quoter whose quotation conforms to the RFQ; meets the salient physical, functional, and performance characteristics; and is the lowest price. The Government intends to award based on the initial quotation submission without interchanges. Quoters who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Quoters are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be necessary.

STEVE SISNEROS, SMSgt, PA ANG Contracting Officer

Attachments:

1. Provisions & Clauses

2. Media Equipment List and Salient Characteristics