Combined Synopsis FA700024Q0054 - Home Station Medical Response Storage Solution.pdf

Request for Quote FA700024Q0054 Home Station Medical Response Storage Solution

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) IAW FAR part 12 and part 13 under solicitation number FA700024Q0054. The RFQ number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05, effective 22 May 2024, DFARS Change 25 Apr 2024, and Department of Air Force Acquisition Circular (DAFAC) Change 2024-0612, effective 12 Jun 2024.

Please note: The Government bears no legal liability for the costs associated with preparing a quote.

Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

This requirement is 100% small business set-aside. All responsible Small Business concerns may submit a quote, which if received timely, may be considered. The North American Industry Classification System (NAICS) code for this project is 337215 with a size standard of 500 employees. The 10th Contracting Squadron at the United States Air Force Academy (USAFA) intends to award a purchase order to a manufacturer or an authorized reseller for Home Station Medical Response Storage Solution.

Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any offeror. The quotes will be evaluated IAW FAR 52.212-2, found herein.

I. DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is for the purchase, delivery, and installation of the new Home Station Medical Response Storage Solution IAW the contract line item number (CLIN) schedule found below, and salient characteristics found in Attachment 1, which includes removal and disposal of the existing storage components. The bid schedule and contract CLIN schedule are below.

Note: All CLINs are Firm Fixed Price (FFP).

Item Supplies/Service Quantity Unit Unit Price Amount

CLIN

Home Station Medical Response Storage Solution

See Attachment 1 for Salient Characteristics

Product Service Code: 7125 Pricing Arrangement: Firm Fixed Price

1 Lot http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

Delivery: Delivery must be F.O.B. Destination to U.S. Air Force Academy, CO 80840.

Delivery and installation date: On or before 25 Oct 2024

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, 10th Medical Group, 4102 Pinion DR Suite 3, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

II. SOLICITATION INSTRUCTIONS

1. IAW FAR 13.004, in all instances throughout this solicitation any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order". Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW 52.212-2, found herein.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail to:

10th Contracting Squadron

10 CONS/PKB

POCs: Email addresses: Phone numbers:

Mr. Chance Hansen chance.hansen.4@us.af.mil 719-333-6645 Ms. April Delobel april.delobel.1@us.af.mil 719-351-4413

(2) Quotes must be submitted by 3 Jul 2024, 11:00 A.M. Mountain Daylight Time.

b. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day mailto:chance.hansen.4@us.af.mil mailto:april.delobel.1@us.af.mil specified in the solicitation on the first work day on which normal Government processes resume.

c. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 26 Jun 2024, 11:00 A.M. Mountain Daylight Time. Answers will be compiled and posted electronically to the SAM.gov website:

https://sam.gov/. Questions may be emailed to the points of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

d. Quotation preparation instructions:

(1) General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, size of business, and any applicable warranty information.

The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

(2) Specific Instructions. Quotes shall consist of three parts, as identified below.

(a) PRICE QUOTATION. Submit the price IAW the line item structure listed in the CLIN schedule of this solicitation. Price shall be firm-fixed price. Include delivery terms and schedule, any discounts, warranty information, and payment terms (e.g., Net 30) with the price. The Government will not provide contract financing for this acquisition.

Invoice instruction shall be provided at time of award.

(b) DESCRIPTIVE LITERATURE. In order for the quote to be considered by the Government, it shall meet the salient characteristics specified in this solicitation. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements.

(c) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management (SAM) (http://www.sam.gov) at the time of quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text:

• FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

• DFARS 252.225-7000, Buy-American – Balance of Payments Program http://www.sam.gov/ http://www.sam.gov/

Certificate. It is USAFA’s intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103.

Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items;

therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) must be completed and submitted with the quote; this provision is included in Attachment 4 of this solicitation.

3. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Price, Technical, and Past Performance.

ADDENDA TO FAR 52.212-2:

BASIS FOR AWARD.

a. This is a competitive acquisition IAW FAR part 12 and part 13. The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation.

Quotes will be evaluated as described below.

(1) Price Evaluation. The government will rank all offers by Total Evaluated Price (TEP).

All pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected.

Next, the quote that has the lowest TEP, the quote will be evaluated for Technical Acceptability and assigned a rating of “Acceptable” or “Unacceptable”.

(2) Technical Evaluation. The evaluation team will review the descriptive literature to determine if the quote meets the requirements identified in this solicitation. The technical information will be evaluated on an Acceptable/Unacceptable basis. To be considered “Acceptable,” the quote shall clearly meet the minimum requirements of the solicitation. If a quote DOES NOT clearly meet the minimum requirements of the solicitation, the quote will be rated “Unacceptable”. If the Quoter’s Technical rating is determined to be “Unacceptable”, the Quoter will no longer be considered for award and evaluation for that Quoter will stop.

(3) Past Performance Evaluation. Past performance information will be based on the information gathered using the CAGE code submitted by the Offeror, utilizing the System for Awards Management (SAM) pulled from SAM.gov, and IAW DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS) (Mar 2023). As a result, quoters will receive an “Acceptable” or “Unacceptable” past performance rating. A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS.

The Government reserves the right to use any Past Performance history source for verification.

b. If the lowest priced acceptable offer is judged to have an “Acceptable” performance assessment rating and is determined to be responsible, that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that Quoter without further consideration of any other quotes.

If the lowest priced Quoter is not judged to have “Acceptable” Technical and Past Performance assessment ratings, the next lowest priced Quoter will be evaluated utilizing the methodology above, and the process will continue (in order by price) until a Quoter is judged to have “Acceptable” Technical and Past Performance assessment ratings or until all Quoters are evaluated.

c. The Government reserves the right to award on an “All or None” basis.

d. Interchanges: The Government intends to award a purchase order without discussions with respective quoters. The Government, however, reserves the right to conduct interchanges if deemed in its best interest.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), and the addenda listed below applies to this acquisition.

Addendum to 52.212-4(c) Changes. Administrative changes in the terms and conditions of this contract may be written unilaterally by the Government. All other changes in the terms and conditions of this contract may be made only by written agreement of the parties.

Attachments to this Solicitation:

1. Attachment 1 – Salient Characteristics and Storage Layout with Diagram

2. Attachment 2 – Existing Storage Unit Pictures

3. Attachment 3 – FA700024Q0054 Provisions and Clauses

4. Attachment 4 – DFARS 252.225-7000 Buy American Certificate