Combine Synopsis Solicitation.pdf

Section B – SUPPLIES OR SERVICES AND PRICES/COSTS:

Contract Line-Item Detail:

ITEM SUPPLIES / SERVICES QTY/UNIT UNIT TOTAL PRICE

0001 Transportation and Logistics Service in accordance with FAR 8.405 for Ground, Air and Water Freight Transportation Service in support of the Assistant Secretary Preparedness and Response (ASPR), Division of Strategic National Stockpile (DSNS), in accordance with the attached Performance Work Statement, Base Period: August 17, 2021 thru January 17, 2022

1 LOT $249,000.00 NTE

B.1 This a Firm Fixed Price Contract for severable services.

B.2 Note to Potential Vendors

The purpose of this initiative is to establish a Short-Term Contract for Transportation and Logistics with Ground Transportation Services to include Routine Movement of Supplies, Rapid Movement of Supplies, and Surge Movement of Supplies to ensure that the Division of Strategic National Stockpile (DSNS) needs can be accomplished in accordance with the provisions and specifications of this Contract. Offerors must have the ability to perform all three functions to respond to this solicitation.

B.3 Transportation Pricing for Contract

The Offeror shall provide pricing for the U.S. and its Territories. The Offeror shall provide its GSA pricing rate chart for the following information:

1. The offeror’s rates for Ground freight shipments shall be shown in the offeror’s rate chart as originating in the U.S. with the price in U.S. dollars per pounds (Lbs.) to include the rate for domestic and international single and multiple package shipments.

2. Delivery times shall be shown by destination postal code.

3. Any fraction of a pound more than the weight shown in the offerors rate chart shall be rounded up to the chart next listed whole weight.

4. Palletized Shipments rates will be from Door-to-Door shipments (Door to door refers to shipments picked up and delivered to addresses designated by the shipper.

B.4 Description of Services

(a) This Contract will be is effective for five (5) months from date signed by the Government. The full scope of the contractor’s GSA Transportation and Logistics Services-Package Delivery Category 492110.

(b) Contracts will be awarded on a Firm-Fixed Price basis. Based on the number and quality of the proposals received; the Government anticipates awarding multiple contracts but the exact number of contracts and size categories may vary at the Government’s discretion.

(c) The Price to the Government for the services provided shall be based on the offeror’s most current GSA Schedule contract rate table, with additional discounts as applicable, and the scope of work in accordance with the Performance Work Statement. These prices may be further discounted to include discounts offered by the Contractor.

(d) The contract shall not exceed 5 months in length but may do so within federal regulations to meet program requirements. FAR Subpart 8.405-3(d) requires an annual review of each contract to determine if the contract continues to represent the best value.

(e) By signing this contract, the offeror guarantees to provide an uninterrupted source of supply of the originally awarded item(s) from which to satisfy the Government's requirement for the performance period of the awarded contract.

B.5. Continuous Support of Organization

If reorganization or other actions impact the Government’s Department/Agency/Division/or Program Office name, office structure, number of offices and divisions, or name of divisions, the Contractor shall continue to provide support to the new organization that is directly derived from such Department/Agency/Division/or Program Office. The Contractor shall continue supporting the core group that evolves, as described herein, whether or not this Contract is formally modified to incorporate the new nomenclature or office structure.

SECTION C – DESCRIPTION/PERFORMANCE WORK STATEMENT (PWS)

Ground Transportation Services to Support the Division of Strategic National Stockpile (DSNS) Pursuant to Presidential Decision Directives 39 and 62 and Sections 311 and 319F-2 of the Public Health Service Act, DSNS storage locations are sensitive and should not be disclosed.

C.1 Background and Need The Division of Strategic National Stockpile (DSNS) is the Nation’s repository for medical supplies, drugs, vaccines, and other related equipment. The DSNS exists to re-supply state and local emergency medical responders in disaster events, especially biological or chemical terrorism. The DSNS assets are stored at multiple locations to ensure rapid delivery to areas in need. During an event in which it has been determined these emergency supplies are needed, the point of contact (POC) Transportation Manager (COR) for the Division of Strategic National Stockpile (DSNS) will notify the contractor and initiate rapid movement of supplies.

C.2 Project Objective The purpose for this contract is to provide sources who can provide 24 hours per day 365 days per year Ground Transportation Services to transport Division of Strategic National Stockpile (DSNS) assets throughout the 50 United States, the U.S. Territories, International and interests, in the event of a national emergency or crisis.

The DSNS has contracted for numerous medical/ pharmaceutical supplies to be delivered in the event of an emergency such as a terrorist attack, which could consist of a variety of incidents, including but not limited to biological / chemical/ nuclear attacks/ man made/ and natural disasters. The DSNS has pre-positioned pharmaceutical caches throughout the continental United States in order to service the nation.

Routine Movement of Supplies are the day-to-day movement of SNS assets from manufactures or from DSNS warehouse facilities. Pickup and deliveries are based on workload at DSNS sites.

Rapid Movement of Supplies are time sensitive shipments. The requests are generated upon receiving a Federal deployment order. To accomplish this task, the DSNS Transportation Office staff notifies its transportation partner of the exercise or emergency and quickly decides the quickest way(s) Ground, Air, Rail System, or Ocean to deliver SNS assets from various identified storage sites to the affected area.

Surge Movement of Supplies are the same requirements as for “Rapid Movement of Supplies” except that the government requires that the carrier(s) be able to deploy DSNS assets to multiple locations simultaneously.

C.3 Scope of Work The contractor, as an independent organization, and not as an agent of the U.S. Government, shall furnish all necessary personnel, facilities, equipment, materials, and supplies to provide Ground, Air, Rail, or Ocean Transportation Services throughout the 50 States within the United States and U.S. territories in support of the Division of Strategic National Stockpile mission to distribute SNS product to various locations, as needed for state and local emergency medical responder routine resupply or as a result of disaster events, especially biological or chemical terrorism. It is acceptable for the contractor to choose other forms of transportation.

C.3.1 Work Breakdown Structure (WBS)

Provide Ground Transportation Services to (SNS) Routine Movement of Supplies Surge Movement of Supplies Rapid Movement of Supplies

The contractor, as an independent organization, and not as an agent of the US Government, shall furnish all necessary personnel, facilities, equipment, materials, and supplies to provide transportation services throughout the U.S. (including islands, Hawaii, Alaska, Guam, Puerto Rico, America Samoa, U.S. Saipan and the U. S.

territories in the South Pacific) and internationally in support of the Division of Strategic National Stockpile’s mission to distribute medical material to various locations during a public health and emergency response. All contractor’s employees and subcontractors who enter the grounds of a US Government location will be required to provide copy of their state-issued ID and pass a background check prior to entry.

The transportation assets that may be requested are trucks with liftgates, trailers, cargo vans, RGN and others as listed in C.4.1.A below.

C.3.2 Material Handling Equipment In addition to the transportation assets, the Government may require material handling equipment. This equipment would be requested to offload materials in the event that the offloading location does not have a dock, the transportation asset does not have a liftgate, or there is a need to remove heavy items with a forklift. This material handling equipment may be utilized in all terrain types.

C.3.3 Freight Preparation There are items that may require additional preparation prior to transportation such as HAZMAT material and dangerous goods certification, some items may require packaging, repacking, breaking of seals on trucks and resealing of trucks carrying material and product.

C.4 Technical Requirements

C.4.1 The Government has a requirement for Strategic National Stockpile assets to be transported as dedicated loads in refrigerated, temperature-controlled vehicles, such as cargo vans or 12ft, 20ft, 24ft, or 26ft straight trucks or 48ft or 53ft tractor-trailers, except for during an actual disaster response when standard trucks and/or trailers will be acceptable. Because of the temperature sensitivity of the SNS assets, flatbed trailers cannot be used to move SNS materiel. Freight may consist of large quantities of palletized bulk materiel (pallet dimensions: 48’ x 40’ max height 85’; minimum weight 100 lbs., maximum weight 1200 lbs.) and containers (dimensions: 43’ x 60’ base / max height 84’; minimum weight 165 lbs., maximum weight 800 lbs.). Carriers are to provide sufficient trucks/vehicles to include specialized trucks (RGN) with appropriate size / hauling capacity, temperature-control, and communications to transport varying quantities of palletized bulk medical / pharmaceuticals products.

The Government also requires that the carrier/contractor provide sufficient personnel to receive calls from designated DSNS Transportation Office representatives to dispatch vehicles in support of real-world contingency operations maintain and identify key personnel to activate a transportation agreement or “call” on the carrier/contractor’s behalf at any time within 24 hours per day/365 days per year. The Government must be provided 24-hour emergency operations contact number for incidents or responses that require little to no advance notice.

C.4.1.A Transportation Services (Type & Rate):

In the event that the volume of product needing to be transported does not require a 53ft tractor trailer, the below vehicle types may be utilized at the predetermined rates. Other vehicle types and rates may be added and utilized during the period of this agreement. Pricing is reflective of all origin points in the continental United States and are based on transit of up to 450-miles between origin and destination. Vendors are encouraged to provide alternate mileage rates.

Vehicle Type Rate

Cargo Van Sprinter Vans Dry Sprinter Vans Temperature Control 12ft Straight Dry Truck w/Liftgate 12ft Refrigerated Truck w/Liftgate 20ft Straight Dry Truck w/liftgate 20ft Refrigerated Truck w/Liftgate 20ft Straight Truck with smooth flooring or insert ½” thick l d

24ft Straight Dry Truck w/Liftgate 24ft Refrigerated Truck w/Liftgate 24ft Straight truck with smooth flooring of insert ½” thick plywood

26ft Straight Truck Dry w/ Liftgate 26ft Refrigerated Truck w/Liftgate 26ft Straight truck with smooth flooring or insert ½” thick plywood

48ft Tractor Dry Trailers w/Liftgate 48ft Refrigerated Trailer w/Liftgate 48ft Tractor with smooth floor trailer or insert ½” thick plywood or

53ft Tractor Dry Trailers w/Liftgate 53ft Refrigerated Trailer w/Liftgate 53ft Tractor with smooth floor trailer of insert ½’ thick plywood or

Removable Gooseneck Trailer (RGN) Detention/Layover Charges 5K Forklift – towing chains/towing ball or lifting chain/ball and h k

6K Forklift – towing chains/towing ball or lifting chain/ball and h k

10K Forklift Extended Reach w/towing, lifting hooks ball and h i

Material Handling Equipment (MHE) for Vehicles and Forklifts

**Please insert additional vehicle types or charges that you feel may be of benefit to the Government

C.4.2 Routine Movement of Supplies: To execute day to day business transactions, the Government will solicit transportation quotes electronically via email from the multiple BPA holders. After receipt of the quotes, the DSNS Transportation Office POC will select a carrier based upon price and mission requirements and forward an “your quote is approved to ship” to the selected carrier. The government requires: (1) that carrier transportation arrangements be made based on the pickup and delivery points and schedules and (2) that the carrier advise the DSNS Transportation Office POC of the transportation arrangements and provide the shipment / delivery confirmation within one (1) hour after receipt of the transportation request and when items have been picked up and/or delivered. Frequency of shipping is “as needed or required”. The warehouse activities calendar is the determining factor for when supplies can be processed and received at DSNS warehouses . There are about 18 shipping locations that DSNS ship material to and other outside or non DSNS locations as needed when necessary with an average number of 1200 pallets and 25 containers being shipped monthly

C.4.3 Rapid Movement of Supplies: During an event which has been determined an emergency and for which SNS supplies have been requested, the DSNS Transportation Office POC will notify the contractor(s) to initiate rapid movement of supplies. Notification to the designated carrier(s) will be made upon receipt of an official federal deployment order through ASPR. Once the carrier has been notified of the official federal deployment order, trucks must be provided at the designated facility within two (2) hours.

C.4.4 Surge Movement of Supplies: The same requirements as for “Rapid Movement of Supplies” except that the government requires that the carrier(s) be able to deploy DSNS assets to multiple locations simultaneously. Again, the contractor must provide sufficient personnel to receive calls from the Transportation Office designated DSNS representatives to dispatch vehicles in support of real-world contingency operations on a 24 hours per day/365 days per year. The Government must be provided 24-hour emergency operations contact number for incidents or responses that require little to no advance notice.

C.4.5 Minimum Vehicle Requirements:

C.4.5.1 The government requires that trucks carrying refrigerated temperature control shipments be equipped with climate-control detection devices, such as a visual display of the cargo temperature, an audible temperature alarm, a visible temperature alarm, or any combination therein within the truck’s cab. If the cargo area temperature deviates from the approved range, the carrier/contractor will follow its procedures to immediately notify DSNS Transportation Office personnel immediately.

C.4.5.2 The government requires that DSNS assets be shipped in vehicles that are equipped with a continuous satellite tracking method so that, in the event of an accident or duress, the driver / contractor can immediately follow carrier / contractor procedures to notify the appropriate DSNS Transportation Office personnel.

C.4.5.3 The government requires that DSNS assets be shipped in vehicles that have communication equipment (i.e., cell phone) in order to maintain constant contact with dispatch or operations center.

C.4.5.4 Due to quality control and/or FDA requirements for transporting medical supplies and/or pharmaceuticals, trucks and/or trailers must be temperature controlled for routine movement (no response to a real-world crisis). In the event of an actual disaster response, standard trucks and/or trailers will be acceptable.

C.4.6 Shipment Documentation: Shipment confirmations, pickup, and delivery notices will be forwarded to the DSNS Transportation Office arranging transportation. All shipment confirmations must be within one (1) hour of receipt of shipping order requirement from the Government. All pickup confirmations must be within one (1) hour of pickup. All delivery confirmations must be within one (1) hour of delivery. The Contractor shall provide mission shipment verification, call pickup confirmation, and call delivery confirmation to the COR. The following information will be provided with each as applicable.

Tracking/Pro Number: Commodity:

Contact: Pieces:

Company Name: Weight:

Transit Miles: Estimated Pickup:

Transit Time: Estimated Delivery:

Origin: Destination:

C.5 Period of Performance/Delivery Schedule

Base Year: 17 August 2021-16 January 2022

C.6 Performance-Based Services Matrix: DSNS Ground Transportation Services

Desired End Result Feature(s) of end result to be surveyed (Indicator).

The required performance Level for each feature (Standard)

Quality Assurance

The Contractor shall submit shipment verification

Customer satisfaction or complaints and Timeliness

Within 1 hour of receipt of requirement

Surveillance system will be Government/ customer observations.

Contractor shall submit Pickup confirmation

Timeliness

Within 1 hour of pickup

Surveillance system will submit delivery confirmation

Timeliness

Within 1 hour of delivery

Surveillance system will

Contractor shall protect all shipments From pickup thru delivery

Accuracy and Security

100% of the time for all shipments

Surveillance system will provide Quarterly Report and Status Report

Accuracy, Customer Satisfaction or Complaints and Timeliness

Due fifteen (15) days after the end of each Quarter

Surveillance system will

C.6.1 Incentives/Payment-Quality Link:

1. Positive Incentives:

a. Payment of contract labor rate for satisfactory service.

b. Contractor performance evaluated using the automated Contractor Performance Assessment Reporting System (CPARS). The evaluation will be considered when future AGENCY contract selections are made.

2. Payment is linked to quality through FAR 52.246-4 Inspection of Services – Fixed-Price

a. Definition. “Service(s),” as used in the clause, includes services performed, workmanship, and material furnished or utilized in the performance or services.

b. The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

c. The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

d. If the Government performs inspections or tests on the premises of the Contractor or a Subcontractor, the Contractor shall furnish, and shall require Subcontractor to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

e. If any services do not conform with contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re- performance, the Government may –

1. Require the Contractor to take necessary action to ensure that future performance requirements;

and

2. Reduce the contract price to reflect the reduced value of the service(s) performed.

f. if the Contractor fails to promptly perform the service(s) again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may –

1. By contract or otherwise, perform the services and charge the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

2. Terminate the contract for default.

(End of clause)

C.7. SPECIFIC REQUIREMENTS: Continuity of Contract Support.

1. This is a non-personal service, Firm Fixed Price BPA call; therefore, the Contractor shall have the responsibility for individual personnel management, to include removal and replacement. The Government may require the removal and replacement of personnel as a result of security actions or other reasons, e.g., removal of unqualified or habitually careless personnel in accordance with FAR 52.246-2 Inspection of Supplies-Fixed Price or FAR 52.246-4 Inspection of Services-Fixed Price, or the removal of personnel who cannot perform the task or display unacceptable conduct. The Contractor shall ensure the contractually required support level is maintained at all times. The task order is for specified skill types/levels not for specific individuals. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the specified staffing levels are not maintained, due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall obtain the written approval of the Project Officer/COR prior to the employee absence. Otherwise, the contractor shall provide a fully qualified replacement.

2. If reorganization or other actions impact DSNS’ s name, office structure, number of offices and divisions, or name of divisions, the contractor shall continue to provide support to the new organization that is directly derived from DSNS. The vendor shall continue supporting the core group that evolves, as described herein, whether or not this BPA call is formally modified to incorporate the new nomenclature or office structure.

C.8 PROHIBITED FUNCTIONS:

The Contractor shall not perform any inherently governmental functions as specified in FAR 7.5, including but not limited to: determination of agency policy and regulations; direction and control of Federal employees; selection or non-selection of individuals for Federal employment including interviewing of individuals for employment; approval of position descriptions; determination of budget policy, guidance, and strategy, and any other prohibited functions specified in FAR 7.5. Also, the Contractor shall not perform any personal services (See FAR 37.104). The Contractor shall immediately contact the Contracting Officer if there is any question regarding these prohibitions.

C.9 DELIVERABLES:

Deliverables Delivery Schedule Item Description Quantity Delivery Date Deliver To Contract “Kick-off” Meeting Within 10 days of award date

1. Shipment Confirmation

One (1) per approval for shipment

The Carrier shall provide shipment confirmation for all shipments (Routine, Rapid, Surge, Training) Within 1 hour of receipt of shipping order from government.

DSNS COR identified in task order

2. Pick Up Confirmation

One (1) per approval for shipment

The Carrier shall provide pickup confirmation for all shipments (Routine, Rapid, Surge, Training) Within 1 hour of DSNS assets pick-up at warehouse, repackaging center or other location designated for pick-up.

DSNS COR identified in task order

3. Delivery Confirmation

One (1) per approval for shipment

The Carrier shall provide delivery confirmation for all shipments (Routine, Rapid, Surge, Training) within 1 hour of delivery to designated destination

DSNS COR identified in task order

4. Quarterly report and a status report

One (1) Report Due fifteen (15) days after the end of each quarter.

DSNS COR identified in task order

C.10- HHS Acquisition Regulations (HHSAR)

This contract incorporates one or more HHSAR clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this/these address(es):

http://www.hhs.gov/

HHSAR SOURCE TITLE AND DATE

352.203-70 Anti-Lobbying (Dec 2015) 352.224-70 Privacy Act (2015) 352.227-70 Publications and Publicity (Dec 2015) http://www.hhs.gov/

C.11 – DSNS/ASPR – Invoice Submission

(a) Invoice Submission.

(1) The Contractor shall submit invoices once per month.

(2) A proper invoice, with all required back-up documentation shall be sent electronically, via email, to the

COR mailbox:

(i) Contracting Officer's Representative (COR): jdarrington@cdc.gov

(3) A proper invoice, not including non-invoice related documents (i.e., deliverables, reports, balance statements) shall be sent electronically, via email, to:

(i) Contract Specialist: @cdc.gov

(ii) Financial Management Service (FMS) via mailbox: psc_invoices@psc.hhs.gov

(4) The subject line of your email invoice submission shall contain the contract number, order number (if applicable), and the number of invoices. The Contractor shall send one email per contract per month. The email may have multiple invoices for the contract. Invoices must be in the following formats: PDF, TIFF, or Word. No Excel formats will be accepted. The electronic file cannot contain multiple invoices; example, 10 invoices require 10 separate files (PDF or TIFF or Word).

(5) Invoices shall be submitted in accordance with the contract terms, i.e., payment schedule, progress payments, partial payments, deliverables, etc.

(6) All calls concerning contract payment shall be directed to the COR.

(7) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of

Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(b) Invoice Elements.

(1) The Contractor shall submit an electronic invoice to the email addresses designated in the contract to receive invoices. A proper invoice must include the following items:

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line- item number and, if applicable, the order number;

(EXAMPLE: CLIN 0001 etc.)

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of people to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice.

(B) In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this order will be made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232-33 Payment by Electronic Funds Transfer - System for Award Management.

(2) Additionally, the Program Support Center (PSC) requires:

(i) the invoice to break-out price/cost by contract line-item number (CLIN) as specified in the pricing section of the contract; the invoice to include the Dun & Bradstreet Number (DUNS) of the Contractor.

(End of Clause)

C.12. - Non-Personal Services

(a) Personal services shall not be performed under this contract. Although the Government may provide sporadic or occasional instructions within the scope of the contract, the Contractor is responsible for control and supervision of its employees. If the Contractor (including its employees) believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication or action.

mailto:jdarrington@cdc.gov mailto:XXXXXXXXXXXX@cdc.gov mailto:psc_invoices@psc.hhs.gov

(b) The contractor shall comply with, and ensure their employees and subcontractors comply with, ASPR/DSNS Policy titled “Identification of Contractors' Employees and Safeguarding Government Information.” No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work.

The contractor is limited to performing the services identified in the contract statement of work and shall not interpret any communication with anyone as a permissible change in contract scope or as authorization to perform work not described in the contract. All contract changes will be incorporated by a modification signed by the Contracting Officer.

(c) The Contractor shall ensure that all of its employees and subcontractor employees working on this contract are informed of the substance of this clause. The Contractor agrees that this is a non-personal services contract;

and that for all the purposes of the contract, the Contractor is not, nor shall it hold itself out to be an agent or partner of, or joint venture with, the Government. The Contractor shall notify its employees that they shall neither supervise nor accept supervision from Government employees. The substance of this clause shall be included in all subcontracts at any tier.

(d) Nothing in this clause shall limit the Government's rights in any way under any other provision of the contract, including those related to the Government's right to inspect and accept or reject the services performed under this contract.

(End of Clause)

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

K.1 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov

(End of Provision)

FAR SOURCE TITLE AND DATE

52.212-3 Offeror Representations and Certifications – Commercial Items (Feb 2021) http://www.acquisition.gov/

Section L - Instructions, Conditions, and Notices to Bidders

L.1 Submission Instructions

Solicitation Provisions Incorporated by Reference, FAR 52.252-1 (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.acquisition.gov.

(End of Provision)

L.2 FAR 52.216-1 Type of Contract (Apr 1984)

The Government contemplates award of one or more GSA contract resulting from this solicitation.

(End of Provision)

L.3 FAR 52.212-1 Instructions to Offerors - Commercial Items (OCT 2018)

Offerors must comply with the submission instructions for the format and content of the proposal. If the proposal does not comply with the submission instructions for the format and content, then the Offeror may be ineligible for award.

A. Due Date:

Proposals are due no later than August 13, 2021 by 12:00 p.m. EST. Email proposal to qva7@cdc.gov and gwg8@cdc.gov.

B. Questions:

Questions related to this solicitation must be submitted in writing to Lawrence McCoy via email gwg8@cdc.gov and Mattie Washington via email qva7@cdc.gov by 2:00 PM ET, August 11, 2021. Answers to questions of a substantive nature will be provided to all offerors. If the offeror takes exception to a particular task or condition, it must be clearly identified in this section. The ASPR/SNS will not guarantee answers to questions received after this date.

C. Proposal Format:

Each page is to be numbered and labeled with the name of the offeror, the solicitation number, and a unique proposal number in the header or footer. The format for all typed documents must be 8.5 x 11-inch pages, single-spaced, 1-inch margins, Times New Roman 12-point Font in text. Fonts for graphics can be smaller but must be legible. No hyperlinks. An accessible version of each proposal section (i.e., readable by screen reader software) shall be submitted electronically in either Adobe PDF or Microsoft Office format.

D. Business Proposal Business: Proposal Instructions:

The business proposal shall be comprised of the following elements:

(a) Contract Form and Representation and Certifications:

The contract form found in Part I, Section A, the completed Section B, and the Representations and Certifications contained in Part IV, Section K, of this Request for Proposals must be executed by an official authorized to bind the offeror.

http://www.acquisition.gov./ mailto:qva7@cdc.gov mailto:gwg8@cdc.gov mailto:gwg8@cdc.gov mailto:qva7@cdc.gov

Cover Letter (1 page): The Offeror shall provide a cover letter (limit 1 page) with pertinent Offeror information.

Tab A: SF-1449 and Amendments: Offerors shall sign and date the SF-1449 and subsequent amendments. The SF- 1449 and amendments shall be submitted as separate documents and titled as follows: Company Name SF-1449 and Company Name Amendment 001, Company Name Amendment 002 and so on.

Proposal Parts Factor Submission Requirements

Technical Volume:

Factor 1: Technical Capability • Page Limitation: 10 pages total. Word docx or PDF format

(scanned pages will not be accepted).

Factor 2: Past Performance • Offerors to provide a description of a least one project performed within the last three years that demonstrates experience.

Factor 3: Price • Price List to include Delivery Schedule and Delivery Zone.

E. Technical Capability Proposal Content

The technical proposal shall be no more than 10 pages in length, excluding resumes and price proposal. Each page is to be numbered and labeled with the name of the offeror in the header or footer. The technical proposal must contain the following sections, in the stated order, numbered and titled to coincide with the numbers and titles below:

The offerors shall illustrate their understanding of the technical requirements and objectives of this acquisition and provide a description of the proposed approach to performing the work. The offerors proposal submitted will be evaluated to assess the risk that the offeror will meet Contract requirements. The offerors shall illustrate their understanding of the scope and complexity of the technical requirements and objectives of the PWS and provide a description of the proposed approach to performing work.

Factor 2: Past Performance

Past Performance: The Offeror shall provide a description of at least one project performed within the past three years that clearly demonstrates the Offeror’s experience in performing projects of similar scope, size and complexity to the requirements described in the Performance Work Statement (PWS). The following information shall be provided for each project reference:

a. Contract number, customer/agency name and contract title;

b. Brief narrative description of the work performed for each of those contracts, including a description of how the previous work demonstrates the Offeror’s capacity to successfully meet the requirements described in the request for proposal (RFQ) and a discussion of any problems encountered/corrective actions significant accomplishments;

c. Dollar value, contract type, period of performance, and the quantity and types of product delivered in the performance of the contract;

Demonstrated experience in support of an emergency response organization.

Telephone number and/or email address for at least one POC for the identified project that the Government can contact to verify the stated past performance. (Please verify the currency of this information and their availability.)

It is the intention of the Government to evaluate proposals and award a contract without conducting discussions with Contractors.

Factor 3: Price

The Section B CLIN & Pricing Schedules will be utilized for evaluation. The Price Factor will not receive an adjectival rating.

The Government may also perform analysis to determine whether the price is realistic, to ensure that price is not overly optimistic and impractically low. Offerors are cautioned that unrealistically too low prices, such that there may be risk of successful performance of the contract or a lack of technical understanding, may cause your proposal to be rejected.

L.4 NOTICE OF INTENT TO AWARD WITHOUT DISCUSSIONS AND MAKE MULTIPLE AWARDS

It is the intention of the Government to evaluate proposals and award a contract or contracts without conducting discussions with Contractors. The Government anticipates making a split award resulting in multiple contracts as a result of this solicitation.

L.5 FAR 52.233-2 Service of Protest (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Contracting Officer Lawrence McCoy Team Lead Contracting Officer Office of Resource Management (ORM) Assistant Secretary for Preparedness and Response (ASPR) U.S. Department of Health and Human Services (HHS) Email: gwg8@cdc.gov

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision

L.6 General Instructions

(a) Offerors are invited to submit a proposal in response to this solicitation. All proposals received will become part of the official file.

(b) The following instructions establish the acceptable minimum requirements for the format and content of proposals.

(c) Your proposal must be prepared in separate parts as instructed herein. Each part shall be separate and complete in itself so that evaluation of one may be accomplished independently of evaluation of the other(s). The technical proposal (if required) must not contain reference to cost; however, resource information, such as data concerning labor hours and categories, material, subcontracts, etc., must be contained in the technical proposal so that your understanding of the Performance Work Statement can be evaluated. The technical proposal (if required) must disclose your technical approach in sufficient detail to provide a clear and concise presentation that addresses, but is not limited to, the requirements of the technical proposal instructions.

(d) The proposal must be signed by an official authorized to bind your organization. You must submit electronically proposal to:

Contracting Officer Lawrence McCoy Team Lead Contracting Officer Office of Resource Management (ORM) Assistant Secretary for Preparedness and Response (ASPR) U.S. Department of Health and Human Services (HHS) Email: gwg8@cdc.gov

Solicitation No. 75A50121R00045

(a) Offerors are requested to submit proposals, to the maximum extent possible, on high grade white paper which can be recycled.

(b) Facsimile proposals are not authorized.

(c) The Government will evaluate proposals in accordance with the evaluation criteria set forth in

Section M, Evaluation Factors for Award.

L.7 EVALUATION PROCESS

The Government will perform evaluations based on the Offeror’s response to the solicitation, as described in section M, and in accordance with the evaluation factors for award as described in this section. The Government will conduct the evaluation based on the proposal being considered the best value to the ASPR/DSNS through the following Evaluation Factors: Technical Capability, Past Performance and Price. Each of the evaluation factors listed in descending order and will be evaluated on how it meets the requirements outlined in the SOW. The evaluation process will include a source selection team comprised of an ASPR/DSNS subject matter experts to include a Source Selection Official and a Source Evaluation Team for the technical proposals.

Evaluation Areas – Selecting an Offeror for award will be based on an evaluation of proposals against three

(3) primary areas:

1) Technical Capability

2) Past Performance

3) Price

Section M - Evaluation Factors for Award

M.1 52.212-2 Evaluation-Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer demonstrates that it can meet the mandatory criteria and will be most advantageous to the Government considering both price and the other evaluation factors. The Government may award any resulting contract to other than the lowest priced offeror, or other than the offeror with the highest non-price rating. Price is the least important of the three (3) evaluation factors with factors 1- being significantly more important than price. However, as proposals become more equal in their non-price factors, the cost/price factor will become more important. The following factors shall be used to evaluate offers:

Factor 1: Technical Capability Factor 2: Past Performance Factor 3: Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision) M.2 Basis for Award

The Government intends to award a Firm Fixed Price contract to the responsible Offeror whose proposal represents the best value to the Government. The basis for award will be best value to the Government, considering all evaluation factors.

The Government will make an award to the responsible Offeror(s), whose proposal is most advantageous to the Government, price and other factors considered. Accordingly, the Government may or may not award to the lowest price Offeror(s). The government reserves the right to make award to a higher priced Offeror(s) to achieve a superior solution in meeting the requirements of the PWS.

This acquisition uses the policies of FAR Part 8 Subpart 8.4, Federal Supply Schedules. Requirement will be posted on GSA e-Buy under a Multiple Award Schedule (MAS) Transportation and Logistics Services Category 492110. The Government intends to evaluate proposals and make award without discussions. Evaluations will be based solely on the materials included in the proposal. Therefore, the Offeror’s initial Proposal should contain the offeror’s best terms. After receipt of proposals, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with an Offeror for clarification purposes. At any time prior to selection, including upon receipt of proposals, the Government may exclude a proposal from further consideration for any material failure to follow instructions, including the omission of required information.

Although the Government intends to evaluate proposals and make award without discussions, the Government reserves the right to hold discussions. After the close of discussions, the Government will establish a common cut-off date for submission of proposal revisions.

Ratings and Definition for Factors 1

Technical Capability Overall Rating Rating Definition EXCELLENT A high-quality proposal that meets all requirements, may exceed some or many requirements, and shows a thorough understanding of the requirements and problems.

The risk of unsuccessful performance is very low. The proposal substantially meets the following criteria: numerous strengths, no deficiencies, no significant weaknesses, if any weaknesses, and they are significantly outweighed by the strengths, risks resulting from the weaknesses are adequately mitigated by something in the offeror’s proposal, and slight imperfections may exist, but they cause minimal or no impact.

GOOD A quality proposal that meets all requirements, exceeds some requirements, and shows a sound understanding of the requirements and problems. The risk of unsuccessful performance is low to moderate. The proposal substantially meets the following criteria: strengths, no deficiencies, may be significant weaknesses, but the presence of one or more significant weaknesses does not automatically disqualify the proposal from the GOOD rating; the overall impact of these drawbacks on the effectiveness of the proposal should be limited, weaknesses identified are outweighed by the strengths, risks resulting from the identified significant weaknesses must be mitigated by something in the offeror’s proposal. Risks resulting from the identified weaknesses (not significant) may or may not be mitigated by something in the offeror’s proposal and few slight imperfections may exist or the proposed approach may be less than 100 percent effective at accomplishing the Government’s requirements, but their impact is minimal.

ACCEPTABLE An adequate proposal that meets all requirements and shows some understanding of the requirements and some understanding of the problems. The risk of unsuccessful performance is moderate. The proposal substantially meets the following criteria: may be strengths, no deficiencies. May be significant weaknesses, but the presence of one or more significant weaknesses does not automatically disqualify the proposal from an ACCEPTABLE rating; the impact of significant weaknesses may considerably lessen the effectiveness of the proposal. There may be weaknesses that outweigh the strengths, risks resulting from the identified weaknesses (significant or otherwise) may or may not be mitigated by something in the offeror’s proposal, and aspects of the response are less than detailed, less than complete, or somewhat generic, but the overall impact of these drawbacks should not result in a proposal that is unlikely to succeed.

NOT

ACCEPTABLE

A low-quality proposal that fails to meet the requirements and shows little to no understanding of the requirements and problems. The risk of unsuccessful performance is high. There may be few, if any, strengths. Any one of the following criteria renders a proposal NOT ACCEPTABLE under the relevant factor or overall:

contains one or more deficiencies. There are major error(s) or omission(s) (to include omitting required elements identified in Section L) that indicates a significant lack of understanding of the requirements, fails to address a required item in the RFP, resulting in a significant weakness that cannot be resolved by pre-award clarifications or remedied without excessive Government intervention post-award, overall proposal package is of such a low level of quality (e.g., lack of depth, detail, tailoring, and effectiveness) that the likelihood of success on the project is low, reflects an inherent lack of technical competence or a failure to comprehend the complexity of the project and the skills and knowledge required to perform the tasks resulting in an unrealistic technical approach, and volume or severity of weaknesses cannot be corrected without a major revision of the proposal.

Factor 2: Past Performance

The Past Performance factor will be evaluated based on the degree to which the offeror’s:

a. Successful past performance reflects performance of projects similar in size, scope, and complexity to the requirements contained in Section C of the RFQ. In conducting the past performance assessment, the Government may use data obtained from other sources, as well as that provided in the proposal.

b. Past performance references are current, and the degree to which the offeror’s role and responsibilities under the projects are similar in size, scope, and complexity to the requirements contained in Section C of the RFQ.

c. Past performance information reflects the degree to which performance was successful for projects with respect to quality, schedule, and business relations as defined for Contractor Performance Assessment Reporting (CPARS) and Past Performance Information Retrieval System (PPIRS).

Past Performance Reference Sheets (Attachment 1) must be completed by Government personnel, not by another contractor working on the same project. The only exception is a commercial client that is the end-user customer receiving the benefits of the project.

The Government may use other methods (e.g., PPIRS) to evaluate Past Performance to add confidence to the Past Performance rating.

Ratings and Definition for Factor 2:

The following table shows the ratings that will be used for Factor 2:

NEUTRAL: The proposal is neutral under this factor if the offeror has no Government-determined record of relevant past performance. This will be taken into consideration during the overall risk assessment during the best value determination process.

The…