CKF 24-2 PWS DRAFT (Sources Sought).docx

Headquarters Air Combat Command (HQ ACC) 325th Operations Group Tyndall AFB, FL 32403 Performance Work Statement (PWS) For

Checkered Flag (CKF) Exercise Mission Support

DATED 12 December 202319 December 2022

Exercise Staff Support Table of Contents

1.0 SECTION I: DESCRIPTION OF SERVICES

1.1 General

1.2 Background

1.3 Scope

1.4 Arrival / Planning

1.5 Exercise

1.6 After Action Review

1.7 Inherently Governmental Function

1.8 Period of Performance

1.9 Place of Performance

1.10 Government Requirement fFor Contractor Identification

1.11 Positions

1.12 Continuation of Essential DoD Contractor Services During Crisis

2.0 SECTION II: SERVICE SUMMARY

2.1 General

2.2 Performance Evaluation

2.3 Government Quality Assurance

2.4 Performance Assessment

2.5 Contracting Officer Representative

2.6 Quality Control

2.7 Contractor’s Performance

3.0 SECTION III: GOVERNMENT FURNISHED PROPERTY and SERVICES

3.1 Government Furnished Services

3.2 Government Furnished Facilities

3.3 Government Furnished Property to include Equipment and Material

4.0 SECTION IV: GENERAL INFORMATION

4.1 Hours of Operation

4.2 Contractor Personnel

4.3 Conservation of Utilities

4.4 Environmental Protection

4.5 Miscellaneous Paragraph

4.6 Security and Base/System Access

5.0 APPENDICES

A. Acronyms and Definitions B. Publications and Forms C. Staffing Descriptions

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1. General. This is a non-personal service contract to provide staffing support services to Tyndall AFB in accordance with FAR 37.104. A personal services contract is characterized by the employer-employee relationship it creates between the Government and the contractor’s personnel. The Government is normally required to obtain its employees by direct hire under competitive appointment or other procedures required by the civil service laws. Obtaining personal services by contract, rather than by direct hire, circumvents those laws unless Congress has specifically authorized acquisition of the services by contract. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1.1. Description of Services/Objectives. The contractor shall provide all personnel and supervision necessary to provide qualified support to the 325 OG in their execution of ACC/A3O7 exercises hosted at Tyndall AFB as defined in this Performance Work Statement (PWS). These operations include but are not limited to the planning, and exercise execution, and after-action analysis of the CHECKERED FLAG (CKF) exercises. The contractor shall perform to the standards in this contract. This includes the planning, coordination, and management of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The contractor shall be responsible for maintaining communication with the contracting officer (CO) and the contracting officer’s representative (COR), and to immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract. The contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.1.2. Only the Contracting Officer can direct changes to the PWS requirement, scope, terms and conditions. Any changes made without the express direction of the CO will fall under contractor liability.

1.2. Background. CKF CKF exercisesis conducted at Tyndall AFB, FL provide ACC/A3O7 Large Force Exercise (LFE) advanced tactical training for Immediate Response Force (IRF) forces. CKF will be exercises are conducted in four phases:

Two This CKF exercises will typically occur each calendar year, one in the April/in the May (Spring) timeframe. and another in the October/November (Fall) timeframe. C CKF notification is sent to staff and participant units concerning the date/ and details of the initial planning event (IPE) conference approximately 3 weeks prior to the IPE which is approximately 120 conference or approximately 120 days prior to exercise execution. Each eExercise execution, phase 3 referenced above, isare two to three weeks long, excluding weekends, containing two missions sets per day (normally one morning LFE and one afternoon CT “go” encompassing 162 hour/day operations) with up to 100 aircraft and over 1,200 participants supporting 750 sorties. For Phase 2 and 4 referred to above, Aarrrival/planning, planners can expect and Review/AAR Draft and Data Collection, expect up to a an 108 hour day to accomplish all in-processing actions, mission preparation, and training/certification. , and AAR creation. For exercise execution, separate s, separate morning, afternoonafternoon, or nighttime operationsevening operations may be conducted during any particular periodperiod. Full execution of RTO and mission coordination duty execution from planning to review is expected to be no more than 216 days per exercise (1 days of planning conference and , 20 days of exercise), and 5 days of data reporting).

1.3 Scope.

1.3.1. The contractor shall provide the following support for the Spring CKF 24-2 and Fall Eexercises: Comment by HACKNEY, DAVID L GS-12 USAF ACC 325 CONS/PKB: I feel as this will cover the scope of the exercises for the main dates. The Spring exercise, if you are unsure of the dates we should put approximately before the physical dates of 01 May – 24 May.

1.3.2. The Spring exercise, CKF 243-2, will be 6 – 22 the April/May 20243 expectingChecker Flag Exercise from 01 May 2023 through 24 May 2023: three mission coordinators arriving 6 May 2024 and four range training officers (RTOs) arriving 8 May. Phase 3 of the exercise shall run from 059 May 20234 through 1822 May 20234. 9 May 2024 will commence with local area familiarization and academics.

1.3.3. The Fall exercise, CKF 24-1, will be the Oct/Nov 2023 Checker Flag Exercise from 23 Oct 2023 through 15 Nov 2023: three mission coordinators and four RTOs. Phase 3 of the exercise shall run from 27 Oct 2022 through 9 Nov 2023. The necessary support includes but is not limited to the following efforts:

1.4 Arrival/Planning

1.4.1. The contractor shall provide a complete personnel roster to 325 CONS and CKF Staff, by 10 Apr 20243 for the Spring eexercise and 2 Oct for the Fall exercise, three weeks prior to arrival, ffor base access and classified area access (both collateral and SAP) to include SSNs and whether CAC issue or renewal will be required.

1.4.2. The contractor shall separately submit a DD Form 254 in accordance with the deadline in paragraph 1.4.1. The DD Form 254 will be validated by the facility security officer (FSO) three weeks prior to arrival for verification of clearance with the Tyndall AFB security office and HQ ACC.

1.4.3. The contractor shall have a minimum of one representative from the team, RTOs and MCs, who will conduct the correlating exercise, to virtually attend the Final Planning Event (FPE) on 34 Apr 20234, for the Spring exercise and 20 Sep 2023 for the Fall exercise, mid-day, time TBD. Comment by HACKNEY, DAVID L GS-12 USAF ACC 325 CONS/PKB: “The contractor shall have one representative…….” Comment by HACKNEY, DAVID L GS-12 USAF ACC 325 CONS/PKB: I included additional language to ensure you have KTR personnel who will be at the exercise and also attend the FPE. I feel as though if somebody from the KTR shows up to the FPE they should be at the exercise as well.

1.4.4. Three Mission Coordinators shall arrive four days prior to Day 1 execution (in-place and ready to work the morning of 61 May 2023, 0800 Central Daylight Time for the Spring exercise and 23 Oct 2023, 0800 for the Fall Exercise) for blue and red coordination brief development as well as and SPINS review. Practice opportunities will be provided these four days prior to ensure a well-practiced safety brief which will be approved by the Airboss.

1.4.5. RTOs shall arrive two workdays prior to Day 1 for exercise coordination as well as spin-up and system certification for exercises (in-place and ready to work the morning of 38 May 20234, 0800 Central Daylight Time for the Spring exercise and 25 Oct 2023, 0800 for t.he Fall Exercise).

1.4.6.

1.4.7. In-processing actions will be expeditious as a personnel roster will been provided three weeks prior with any change of personnel accomplished within 1 day..

1.4.8. In-processing actions include, but are not limited to:

· CAC issue or renewal

· “Cyber Awareness Challenge 20232” (ZZ133098) annual currency

· Nnetwork access to include CKF and WSEP SharePoint access

· Ssecurity in-briefs and badge issue

· fFacilities familiarization

· cCommunication and file plan review

· Chat system (Slack) setup and access

· Microsoft Teams setup and access

· aAudio-visual systems checkout

· The contractor shall provide a sStaffing/ and support plan for the duration of the duration of the exercise prior to “Day 1,” to include procedures for illness or personal absences.

1.4.9. If there is a conflict in the personnel and the schedule of the exercise, the contractor shall swap out personnel in a quick and efficient manner. If contractor personnel are sick or must take a leave of absence, the COR will be notified immediately, and the contractor will replace the personnel within 24 hours of notice to the COR. These personnel are essential to the mission exercise that they support and are required for the safety of the exercise participants.

1.5 Exercise

1.5.3. RTOs

a. The contractor shall provide four personnel to perform Air-to-Air Range Training Officer (RTO) functions at Tyndall AFB during CKF exercises. RTO personnel may require access or exposure to COMSEC prior to and during missions. The Government will augment contractor positions with military and/or civilian personnel (i.e. A/G RTO and A/G debrief analyst), as required, to meet increased mission requirements. Comment by HACKNEY, DAVID L GS-12 USAF ACC 325 CONS/PKB: Same with the Mission Coordinators/Planners I am not sure if we want to identify the exact amount required with this not being an LPTA contract. I do understand the need to have a specific amount of personnel but it might be in our benefit to not tell them exactly how many people are required for evaluation purposes. Eval Criteria, Staffing and Support Plan.

b. RTO live-functions shall include:

· Assessing validity of air-to-air engagements utilizing appropriate PK

· Overseeing flight operations

· Ensuring accurate tracking data during initial check-ins

· Coordinating with system technicians to update tracking data to 100% accuracy

· Ensuring compliance with range restrictions

· Monitoring safety of flight issues

· Be on the radio prior to the first fighter entering the airspace entry

· Remain on the radio until the last participant exits the airspace

· Ability to switch to backup RTO system in a timely manner (i.e. from the SPEARANGEL display system to debrief system to SPEAR or ICADS)

c. RTO deliverables shall include:

· Air-to-air shot lists for mass debriefs with RTO comments such as:

· pairing decisions

· shot assessments

· other required qualifiers as required

· Pre-pair all shots after execution and before the pre-mass debrief

· Collect mission data for post mission and post exercise analysis

· Have PK tables available for debrief shot assessment requirements

· Control brief and debrief display screens

· Setup the VTC camera, display, and connection

· Provide data retrievals as requested by ACC/A307 or the CKF staff to support any requests within the scope of the contract.

d. All Range Training Officers shall collect and track mission data throughout the exercise execution to provide CKF staff an accurate assessment of execution challenges/successes for the staff to draft the After-Action Report.

1.5.4. Mission Coordinators

1.3 1.4 1.4.1.

1.4.2.

1.4.3.

1.4.4.

a. Mission coordinators (MC) will have three distinct roles. One MC will be dedicated to Blue mission coordination. One MC will be dedicated to Red mission coordination. AnAn MC will assist in monitoring each LFE launch, assist in the daily scheduling process, and assist in blue and red mission coordination.

b. During the execution phase, a Mission Coordinator shall be available to monitor all LFE launches by monitoring phones, radios, designated chat channels, and informing the Airboss of all issues requiring leadership interaction or decisions. In addition, a MC shall assist in the daily scheduling process to include attending meetings, communicating scheduling inputs from the mission planners, and distributing draft and final schedules and coordination cards. Comment by HACKNEY, DAVID L GS-12 USAF ACC 325 CONS/PKB: Do you know when this is? 1st day of exercise, first thing every morning? Comment by HACKNEY, DAVID L GS-12 USAF ACC 325 CONS/PKB: I understand that you and the contrctor may have an excellent idea of when this is but I don’t want us to get a KTR that only monitors when they want to. We need to make sure it is clear that if it is “through the entirety of the contract/exercise” we make sure it is stated in this line. Sounds ridiculous but I want to make sure you get what you are requesting.

c. Mission Coordinators shall prepare the mission planning room(s) or spaces and products needed to facilitate timely and accurate completion by the unit participants regarding Blue and Red planning teams to include white board setup, draft coordination cards, expected attendee list by squadron and function, and operating the VTC equipment.

d. The mission Coordinator shall facilitate the planning and coordination timelines to include but not limited to ensuring flying schedule and draft coordination card deadlines are met.

e. Mission Coordinators shall lead the Blue and Red planning, coordination, building and briefing of the adversary air execution plan for each mission and shall announce the current cleared security-level for mission planning discussions. The government Blue and Red Mission Commanders have overall responsibility for the safe de-confliction of aircraft during execution of their respective missions.

f. The Blue mission Coordinator(s) shall build the coordination card and daily coordination brief, be prepared to give the coordination brief, and be prepared to lead the debrief shot validation. Additionally, they shall build the tactical briefing slides as requested by, and with the input from, the government mission commander. The contractor shall ensure coordination cards are posted in accordance with the CKF communications and file plan, but as a minimum on the designated MatterMost chat channel and the CKF SharePoint. They shall provide all required coordination products to off-station participants and cross-service participants. Comment by HACKNEY, DAVID L GS-12 USAF ACC 325 CONS/PKB: Government or Contractor? Comment by HACKNEY, DAVID L GS-12 USAF ACC 325 CONS/PKB: Might be just me and my little understanding of the full process but I do not understand what we are attempting to achieve here. Might need to reword this to be a little more specific. Comment by HACKNEY, DAVID L GS-12 USAF ACC 325 CONS/PKB: This is something we may be able to use in the Evaluation process with the contractors full understanding of this process.

g. The Red mission Coordinator(s) shall build a draft adversary air execution plan for each mission with input from both the Blue and Red mission commanders. They shall build the adversary tactical briefing slides for the Red mission commander after the execution plan is approved. In addition, the Red mission coordinator(s) shall make all required and timely inputs to the coordination card and be prepared to give the adversary air execution brief the following day. The contractor shall provide all required coordination products to off-station participants and cross-service participants.

h. All mission coordinators shall collect and track mission data throughout the exercise execution to provide CKF staff an accurate assessment of execution challenges and successes for the staff to draft the After-Action Report.

1.6 After Action Review

1.6.1. The contractor is not required to participate, post execution, in Phase 4, Review/AAR Draft and Data Collection.shall provide at a minimum one mission coordinator that will be dedicated to drafting the complete AAR and the Quick Look slide (Executive Review in PPT format), and collect any additional data required during Phase 4, the Review/AAR Draft and Data Collection phase. This drafting process will be an iterative process culminating in a final draft review by the Exercise Director or designated representative on 24 May 2023 for the Spring exercise and 15 Nov 2023 for the Fall Exercise.

1.6.2.

1.6.3. All Range Training Officers and mission coordinators shall collect and track mission data throughout the exercise to utilize in drafting the After Action Report (AAR), Quick Look slide, as well as provide all data collected to the Exercise Director or designated government representative. The format the AAR and Quick Look slide shall match the previous products provided by the government. The AAR will utilize AFH33-337, The Tongue and Quill format, to the maximum extent possible. The contractor shall provide multiple updated drafts for review by CKF staff incorporating all prior CKF staff comments and updated data during the 6 days post-exercise. During this 6 day period, updated drafts shall be submitted for review as requested by CKF staff, but as a minimum shall be submitted daily during normal work days. The Exercise Director or designated representative will review the “final” draft AAR and Quick Look slide on the 6th day of the Spring and Fall exercises for sufficiency. This report will be unique to the current exercise being conducted. The report will be the summary of the two-week exercise to include significant planning efforts during the 120 days prior and will be provided to the Government with developmental information for preparation on future exercises.

1.7 Inherently Governmental Function. The Contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.8 Period of Performance. The Period of Performance will be approximately 84 months (112232 Days) for a single exercise with two exercises within that timeframe. The exact dates will be identified within the Contract Line Item Numbers (CLINs) structure of the contract. This requirement will cover the necessary timeframe to support the Spring and Fall Eexercises as described in detail in section 1.3 of this PWS.

1.9 Place of Performance. The contractor shall provide support covered in this PWS in-person at Tyndall AFB, FL during planning and , exercise execution, and review/AAR draft and data co llection except where denoted as virtual planning. The COR or Exercise Director will determine the exact location of performance at Tyndall AFB, FL. Comment by HACKNEY, DAVID L GS-12 USAF ACC 325 CONS/PKB: I would include that the COR or other designated official will be the contact for the exact location of performance.

1.10 Government Requirement for Contractor Identification. All contractor personnel shall, at all times, be identified as contractor employees by e-mail, in person, and over the telephone.

1.11 Positions. The contractor shall provide sufficiently qualified and trained personnel to fill the positions identified in appendix E as well as any other positions necessary to accomplish the efforts outlined in this PWS.

1.12 Continuation of Essential DoD Contractor Services During Crisis.

1.12.1. In Accordance With DoDI 1100.22, (12 Apr 2010) Continuation of Essential DoD Contractor Services During Crises, DFARS 237.76, and the Air Force implementation thereof, unless otherwise directed by the CO or COR, it is determined that the services as identified in this PWS are not essential for performance during a crisis.

1.12.2. In the event of a Hurricane/Hurricane-track forecast to impact the exercise area, contractor services shall continue following base guidelines for non-essential personnel. Specifically, contractor services shall continue until an Exercise endex, pause, or cancel determination has been declared by the 325 OG/CC or the Exercise Director. Specifically, an increased HURCON status or weather forecast alone will not be used to determine exercise execution or associated contractor duties.

1.4.1

SECTION II

2.0 SERVICE SUMMARY (SS)

2.1. General

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

2.2. Performance Evaluation. Performance of a service shall be evaluated to determine whether it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to inspection of services clause in the contract, i.e., FAR 52.246-4 or 52.212-4(a).

Table 1

Planning and Personnel actions: Contractor personnel roster, schedule, and DD Form 254s provided IAW the PWS. Personnel arrival/swap out in accordance with PWS.

1.4.1 1.4.5 4.2.1 Roster provided 3 weeks (21 Days) prior to arrival.

DD Form 254s provided 2 weeks prior to arrival.

Daily Exercise Personnel schedule provided prior to “Day 1” of exercise execution.

100% Inspection upon receipt

Planning/Concept Development: The contractor shall provide an event-by-event schedule that details which contractor, along with personal contact information, will be attending each event.

Critical events include RTO, MSN Planning, Daily Schedule Meeting, Coordination Briefer, Shot Validation facilitator and out brief meeting.

Execution: The contractor shall be on the radio prior to first fighter entering the airspace and airspace entry and shall remain on the radio until the last participant exits the airspace.

Tracking data > 95% accurate Daily Observation by the Airboss, Exercise Director, or Exercise Director’s representative.

Tracking data > 95% accurate Daily Observation by the Airboss, Exercise Director, or Exercise Director’s representative.

Shot list ready by scheduled mass debrief time (desired by blue pre-mass debrief time).

Daily Observation by the Airboss, Exercise Director, or Exercise Director’s representative.

Execution: The contractor shall provide a fresh exercise map for each LFE. The map will include all applicable scenario data such as: Bullseye, airspace dimensions, SPINS data and safe areas.

Execution: The contractor shall build/ and maintain an UNCLASSIFIED PowerPoint briefs that containscontain scenario specific details as well as maintain accurate products on the designated SharePoint site with time stamp.

The contractor shall maintain accurate products on the designated SharePoint site. All items shall be labeled with an accurate time stamp.

2.3. Government Quality Assurance. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.3.1. The Government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The Government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. Comment by HACKNEY, DAVID L GS-12 USAF ACC 325 CONS/PKB: I have a QASP in the folder that we can work on to form it for this contract. The QASP is only a Government Document so it does not need to be finalized for solicitation.

2.3.2. When an observation indicates defective performance, the COR will require the contract manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a CAR for issuance to the contactor. The contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.4. Performance Assessment.

2.4.1. Periodic Surveillance. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.4.2. Customer Complaints. The COR will receive and investigate all complaints. The COR shall be responsible for validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be corrected within 2 hours of notification. CO will validate corrective action.

2.5. Contracting Officer Representative (COR). CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the COR will be identified. The COR is not authorized to change any of the terms and conditions of the contract/task order. Only the Contracting Officer has the authority Comment by HACKNEY, DAVID L GS-12 USAF ACC 325 CONS/PKB: We can get a COR designation letter out to the contractor if need be. Otherwise with everything being electronic it might be easier to let them know that the COR will simply be identified on the date of award of the contract.

2.6. Quality Control. In compliance with the applicable contract clauses FAR 52.246-4, entitled, “Inspection of Services (Fixed Price),” or FAR 52.212-4(a) Commercial Terms and Conditions Inspection/Acceptance, develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations and IAW best commercial practices.

2.7. Contractor’s Performance. The Government assesses the contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period of time.

2.7.1. Past Performance Information (PPI). PPI can be provided to other Government agencies, as requested.

SECTION III

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished property is not expected to be furnished under this contract. Government Furnished Services (Base Support) will be provided as outlined below.

3.1.1. Automated Data Processing Equipment. The Government will provide computers for use on the local area network (LAN) internet access for work related to this contract during the execution phase of the exercise. Government computers will not be issued to contractor personnel while the contractor is teleworking.

3.1.2. Custodial Service. The Government shall provide custodial services for restroom facilities in base facilities IAW the current base custodial contract. Specific facilities requiring these services can change from exercise to exercise. All inquiries regarding scheduling and level of custodial services will be directed to the COR.

3.1.3. Emergency Medical Services. Local Urgent Care, Emergency rooms, and Ambulance services will be utilized for medical emergencies. Phone number for medical emergencies, 911. All mishaps occurring on base will be promptly reported to the base safety office through the COR.

3.1.4. Insect and Rodent Control. The Government will provide insect and rodent control services. Services will be furnished upon request to the facility manager.

3.1.5. Refuse Collection. The Government will provide refuse collection services. The contractor shall take refuse to the nearest dumpster on a regular basis, to include emptying full classified shredder receptacles. The contractor shall comply with all installation recycling programs, refuse volume reduction programs, and hazardous waste collection policies IAW base policies.

3.1.6. Security Police and Fire Protection. Phone number for Security Forces Squadron, (850)-283-2254; Fire Protection, 911.

3.2. Government Facilities. During phases 2, 3, and 4, in accordance with paragraph 1.2, the Government will provide sufficient office space, office phone, network access and required software necessary for exercise support. The networks include but are not limited to; NIPR and SIPR. The contractor must be able to accomplish contract tasks from non-government facilities during other phases/periods. The contractor will be embedded with the military members of the CKF planning team.

3.3. Government Furnished Property (to include equipment and material). The Government will provide office furniture, an office phone, a computer (desktop or similar), and required software for phases 2, 3, and 4. The contractor must be able to accomplish contract tasks with non-government property during other phases/periods. No Government laptops will be issued for the purpose of teleworking.

SECTION IV

4.0 GENERAL INFORMATION

4.1 Hours of Operation. The contractor shall perform the services required under this contract during the core hours identified by the respective command hours Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the Government facility is closed for the above reasons. The only deviation to hours of operation will be stated in paragraph 1.2 during phases 2, 3, and 4; Arrival, Exercise, and Review/AAR Draft and Data Collection.

4.1.1 Recognized Holidays. *

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

4.1.2. Down Days. These are days designated by MAJCOM or 325 FW/CC as non-working days. The Government reserves the right to allow any and all tasks to be performed on these days.

4.1.3. Work Schedules, Leave, and Absences. A personnel schedule shall be provided for the duration of the exercise. Any changes in the schedule shall be coordinated between the Contract Manager and the COR.

4.2 Contractor Personnel.

4.2.1. Personnel Roster. The contractor shall provide a personnel roster within 30 days of award of the contract, but no later than 21 calendar days before Day 1 of the exercise. The list shall include employee's name, social security number, level of security clearance, and base access capability (possession of a current CAC or retired military ID). In addition, the contractor shall separately submit a DD Form 254, validated by the company facility security officer (FSO) and provided to the COR and Contracting Officer. The COR or Contracting Officer will in turn submit the spreadsheet to the Unit Security Manager for processing. Processing of the roster will be a minimum of 21 calendar days. Updated spreadsheets shall be provided when an employee's status or information changes. The contractor roster may be used by requiring activity for the purposes of 100% accountability during real-world and exercise situations. Comment by HACKNEY, DAVID L GS-12 USAF ACC 325 CONS/PKB: With how difficult it is how far in advance will the contractor be able to know who can support each position. I think we should change the 14 to 21days to give you a 7 day grace period.

I can see the contractor knowing who will be the main people but if they are trying to get pilots this may be a difficult task based on their schedule. Let me know what you think.

4.2.2. Contractor Employees.

4.2.2.1 Contractor Qualifications. The contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract.

4.2.2.2 Employee Training. The contractor shall be responsible to ensure all personnel are properly trained to meet the requirements of this PWS. If the Government identifies additional training is required, then the Government shall cover the specific training cost to include travel and related expenses. Additional training expenses shall be approved by the CO prior to the occurrence of the training. The contractor shall maintain training and experience records for each employee during the period of this contract that reflect sufficient personnel are qualified to accomplish all tasks required by this contract. Provide status of employee training upon the Government’s request.

4.2.3. Use of Government Employees.

The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. In addition, the contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in AFI 64-106, Chapter 1, Industrial Labor Relations Activities.

4.2.4. Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

4.2.5. Organizational Conflict of Interest (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Part 9.5. Any potential instance of OCI must be reported to the CO immediately.

4.2.6. Personal Conflict of Interest (PCI). The term "PCI" means that a contractor employee assigned to the contract has interests which (i) may diminish his/her capacity to give impartial, technically sound, objective assistance and advice in performing this contract, (ii) may otherwise result in a biased work product under this contract, or (iii) may result in an unfair competitive advantage. Any potential instance of PCI must be reported to the CO immediately.

4.3. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

4.4. Environmental Protection. The contractor shall comply with all applicable federal, state and local laws, regulations and standards that are or may become applicable to contractor’s activities in performance of this PWS.

4.5. MISCELLANEOUS PARAGRAPHS:

4.5.1. Freedom of Information Act (FOIA). Subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7- R/AF Supplement). Any request received by the contractor for access/release of information from these records to the public (including Government/contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager to ensure proper processing and compliance with the Act.

4.5.2. Controlled Unclassified Information (CUI). The contractor shall create and maintain CUI material IAW DoDI 5200.48 CONTROLLED UNCLASSIFIED INFORMATION (CUI) 20200306, DoDM 5400.07_AFMAN 33-302, FREEDOM OF INFORMATION ACT PROGRAM, 20180427, and AFI 17-130, CYBERSECURITY PROGRAM MANAGEMENT, 20200213. Mark all documents meeting the requirements identified in DoDI 5200.48 IAW instructions identified in, DoDI 5200.01, DoD Information Security Program: Volumes 1-3. Safeguard all sensitive data IAW both DoDM 5400.07_AFMAN 33-302 and DoDI 5200.48. When documents containing CUI material are authorized for destruction, shred the records in an approved shredder fit for the classification. Sanitize unclassified ADPE devices IAW NIST SP 800-88, Guidelines for Media Sanitization and classified ADPE devices IAW the NSA/Central Security Service (CSS) Policy Manual 9-12, NSA/CSS Storage Device Sanitization Manual.

4.5.3. Notification of Debarment/Suspension Status. The contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract. CACs needing to be returned in accordance with para 4.6.7.1 will be returned to the Tyndall AFB visitor’s center for destruction.

4.5.4. Correspondence. The Government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The Government issued contract number is to be referenced on all official communication starting upon notice of award.

4.5.5. Post Award Conference. Post Award Conferences will be conducted IAW FAR Part 42.5. A post award orientation aids both Government and contractor personnel to (1) achieve a clear and mutual understanding of all contract requirements, and (2) identify and resolve potential problems. The CO will give the contractor the opportunity to conduct the Post Award conference in person or over the phone as necessary. The contractor agrees to attend any post award conference within 10 days of award of the contract. This conference will be held with the contractor, Requirement Owner and the Contracting Officer.

4.5.6. Privacy Act. The contractor shall comply with DoD 5400.11-R, The Privacy Act Program requirements and Air Force Instruction 33-332. The regulation sets mandatory guidelines for collecting, safeguarding, maintaining, using, accessing, amending and disseminating personal information kept in systems of records to comply with the Privacy Act, Title 5, United States Code (U.S.C.), Section 552a.

4.5.7. Records. All records created and received by the contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the Government.

4.5.8. Inclement Weather. If the base closes due to inclement weather, the contractor may be released, by the installation commander, with the general population of the base at no decrement to contract price. The contractor will follow the local procedures for reporting in inclement weather as advertised on local television and radio stations.

4.6. SECURITY AND BASE/SYSTEM ACCESS

4.6.1 General:

4.6.1.1. Force Protection. The contractor shall comply with all base security regulations and with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work.

4.6.1.2. Privately Owned Vehicles. Each contractor employee driving a privately owned vehicle on the installation must carry at a minimum liability insurance as required by the state. Contractor employees shall comply with all base traffic regulations, adhere to all posted speed limits, and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seatbelts is mandatory. Any contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

4.6.1.3. Weapons and Firearms. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within contractor-owned or privately owned vehicle while on Air Force installations.

4.6.1.4. The contractor shall report suspicious activity (refer to Tyndall AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 850-283-2254 in a timely manner.

4.6.1.5. The contractor shall refrain from taking any pictures on Tyndall AFB unless previously coordinated with the appropriate government personnel.

4.6.2. Required Training

4.6.2.1. Per AFI 10-245 and AFI 10-245_ACCSUP1, the contractor will be offered Level I - Antiterrorism Awareness Training by the Government. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam for non-CAC holders. Proof or records of training will be provided to the COR. If the contractor can provide evidence that they have taken the training within one year that will be sufficient. If the training expires before CKF Exercise start, the contractor will need to provide new certification of training to the COR.

4.6.2.2. Contract employees requiring a Common Access Card (CAC) shall accomplish Information Assurance (IA) training prior to receiving access to the local area network (LAN); “Cyber Awareness Challenge 2022 (ZZ133098). This training/course is hosted on the Air Force Portal, “MyLearning” site. Authorized users will receive initial IA orientation and annual awareness training to ensure they know, understand, and apply the IA requirements of Air Force information and IAs. The minimum orientation and awareness requirements for users are outlined in DoD 8570.01-M. IA Program. The contractor shall comply with the established Command, Control, Communication, and Computers (C4) Systems IA program to integrate security education, training, and awareness covering the COMSEC, Computer Security (COMPUSEC), and Emissions Security (EMSEC) disciplines.

4.6.2.3. Ancillary Training. The contractor shall take all ancillary training courses that the Government requires for all military and Civil Service employees and any specific course pertaining to a task.

4.6.3. Additional Security Requirements:

4.6.4. Physical Security. The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

4.6.5. Computer Security (COMPUSEC) In accordance with DoD 5200.01 V1-4 and AFI 31-401, the contractor shall comply with AFI 33-115 V2, Licensing Network Users and Certifying Network Professional, AFMAN 33- 282, Access to Information Systems, and AFI 33-200, Information Assurance Management as they apply to required security clearances and training requirements prior to being granted access to systems.

4.6.5.1. Local Area Network (LAN). The Government will provide limited access to the existing LAN to include email capability. The contractor shall not use the LAN for purposes other than for work required under this contract.

4.6.5.2. Common Access Card (CAC). The contractor’s PM or alternate shall complete all necessary documents for all contractor personnel requiring access to Tyndall AFB. The contractor’s PM shall ensure the Government representative in the local organization designated to authorize issuance of contractor’s CACs (i.e. Trusted Agent (TA) receives a Visitor Request for each employee through the Mission Partner Identity Credential and Access Management (MP ICAM).Trusted Agent Security Syste m (TASS). Contractor personnel shall electronically submit application to the TA, once approved set up appointment at https://rapids- appointments.dmdc.osd.mil/ or go to the Military Personnel Section.

4.6.5.3. National Agency Check Investigations (NACI). Personnel requiring access to the Local Area Network will require a National Agency Check with Written Inquiry (NACI)…