CIF PWS FY20 Laundry.docx

Performance Work Statement (PWS)

FOR

Laundry Services for the Central Issue Facility (CIF)

1.0 General: The CIF located at the Camp Blanding Joint Training Center (CBJTC) is required to issue clean and serviceable Organizational Clothing and Individual Equipment (OCIE) to Soldiers and other CIFs. This contract is to serve as a means to allow the CBJTC CIF to ensure that all cleanliness standards are met, and OCIE received back from laundry services are ready to issue.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform Laundry Services, as defined in this PWS.

1.2 Background: All Soldiers in the Florida Army National Guard (FLARNG) are regularly issued OCIE upon reporting to their respective unit. When a Soldier transfers or leaves the service, he / she returns OCIE to the CIF. The CIF receives OCIE in various states of cleanliness, most of which needs washing in order to be reissued to the next Soldier.

1.2.1 The equipment referred to in this PWS may be found in the 5.0 Requirements section. Additional items may be modified into the contracts as Army OCIE is life cycled and replaced. The cost of each item may change with modification and market changes. Items that are the same but that have pattern color and shape will not need to be modified into the contract. Example: Universal Camouflage Pattern (UCP) Jacket Cold Weather and Operational Camouflage Pattern (OCP) Jacket Cold Weather. Global Combat Support System - Army pricing will be used if items are lost or damaged.

1.3 Period of Performance (PoP): The Period of Performance shall be 365 days with 4 option years.

1.4 General Information: The contractor must ensure all required quality control and security standards are met.

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in 5.0 Requirements and attached Technical Exhibit 1.

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.2.1 MLK Day: January 21

1.4.2.2 Presidents Day: February 18

1.4.2.3 Memorial Day: May 27

1.4.2.4 Independence Day: July 4

1.4.2.5 Labor Day: September 2

1.4.2.6 Columbus Day: October 14

1.4.2.7 Veterans Day: November 11

1.4.2.8 Thanksgiving Day: November 28

1.4.2.9 Christmas: December 25

1.4.3 Place and Performance of Services: The contractor can pick up equipment to be laundered between the hours of 0800-1600, Tuesday through Friday, except on recognized US and State holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. All pick up and drop off of laundry will be coordinated with the CIF prior to any contractor personnel and equipment movement to the CIF. Performance shall be at the contractor’s site. Every effort shall be made to use vehicles with same capacity for pick up and drop offs to standardize load outs. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.3.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.3.3 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by The installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2.0 Definitions

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The KO is only individual who can legally bind the government. No changes made without KO approval will be binding, interpreted, or construed to be a required or needed change.

2.1.3 Contracting Officers Representative (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. Note: The KO is only individual who can legally bind the government. No changes made without KO approval will be binding, interpreted, or construed to be a required or needed change.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Quality Control Program. Program that the vendor will use to assure that all requirements for pick-up, cleaning, and return are met.

2.1.12 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.13 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14 Work Week. Tuesday through Friday, unless specified otherwise.

2.2 Acronyms.

2.2.1 CIF - Central Issue Facility

2.2.2 COR - Contracting Officer Representative

2.2.3 CBJTC – Camp Blanding Joint Training Center

2.2.4 DoD – Department of Defense

2.2.5 FLARNG – Florida Army National Guard

2.2.6 FPCON – Force Protection Condition

2.2.7 HQDA – Headquarters, Department of the Army

2.2.8 OCIE - Organizational Clothing and Individual Equipment

2.2.9 PWS - Performance Work Statement

2.2.10 QA - Quality Assurance

2.2.11 QAP - Quality Assurance Program

2.2.12 QASP - Quality Assurance Surveillance Plan

2.2.13 QC - Quality Control

2.2.14 QCP - Quality Control Program

2.2.15 TE - Technical Exhibit

2.2.16 TM - Technical Manual

3.0 Government Furnished Property, Material, Equipment and Services:

None

4.0 Contractor Furnished Property, Materials, and Equipment:

4.1 General: The contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1, to include bins for equipment to be laundered. All bins owned by the contractor will be picked up by the contractor on the last delivery.

4.2 Base Pass: The contractor shall maintain a base pass that will allow delivery personnel and trucks to enter Camp Blanding.

4.2.1 Base Pass Request: Must be requested through COR. Contractor will provide business name, and contractors that will be conducting pick up and drop off of OCIE. COR will request a 6 month pass be issued to the contractor from the CBJTC Provost Marshal’s office.

5.0 Requirements: The contractor shall:

5.1 Pick up the following items to be laundered from the CIF on CBJTC. These items must be washed (DO NOT USE BLEACH), dried, folded, packaged, counted & weighted off site (CBJTC).

5.1.1 Bivy cover – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned rolled and secured with a 3.5” x 2.5” rubber band.

5.1.2 Foliage green sleeping bag – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned rolled and secured with a 3.5” x 2.5” rubber band.

5.1.3 Urban gray sleeping bag – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned rolled and secured with a 3.5” x 2.5” rubber band.

5.1.4 Small stuff sack – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned in stacks of 5 ea. bundle secured with brown self-adhesive band.

5.1.5 Large stuff sack – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned in stacks of 5 ea. bundle secured with brown self-adhesive band.

5.1.6 Liner Wet Weather – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned rolled and secured with a rubber band.

5.1.7 Jacket Extreme Cold Weather – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned rolled and secured with a 3.5” x 2.5” rubber band.

5.1.8 Trousers Extreme Cold Weather – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned folded.

5.1.9 Jacket Cold Weather – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned rolled and secured with a 3.5” x 2.5” rubber band.

5.1.10 Jacket Softshell Cold Weather – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned rolled and secured with a 3.5” x 2.5” rubber band.

5.1.11 Trousers Softshell – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned rolled and secured with a 3.5” x 2.5” rubber band.

5.1.12 Fleece Jacket Cold Weather – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned rolled and secured with a 3.5” x 2.5” rubber band.

5.1.13 Parka Extreme Cold Weather – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned folded.

5.1.14 Trousers Extreme Cold weather- washing temperature up to 90 degrees / dryer temperature not exceed 130 degrees. Must be returned folded.

5.1.15 Cover, Helmet – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees, Must be returned in stacks of 10 ea. bundle secured with brown self-adhesive band.

5.1.16 Barracks Bag – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned in stacks of 5 ea. bundle secured with brown self-adhesive band.

5.1.17 Large Rucksack – hand wash with light soap and air dry only.

5.1.18 Medium Rucksack – hand wash with light soap and air dry only.

5.1.19 Rifleman Set – hand wash with light soap and air dry only. Must be returned in assault pack configuration, as a complete set. Break down will be provided, Technical Exhibit 2.

5.1.20 Bag Duffle - washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be returned rolled and secured with a rubber band.

5.1.21 Pads, Elbow – hand wash with light soap and air dry only.

5.1.22 Pads, Knee – hand wash with light soap and air dry only.

5.1.23 Cover, Water Canteen – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must have strap rolled and stowed in cover for return.

5.1.24 First Aid Kit, Universal – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees.

5.1.25 Tent, Litefighter – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be rolled and secured with a rubber band.

5.1.26 Coveralls, Mechanic – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be folded upon return.

5.1.27 Coat, Maternity – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be folded upon return.

5.1.28 Slacks, Maternity – washing temperature up to 90 degrees / dryer temperature not to exceed 130 degrees. Must be folded upon return.

5.2 Provide an itemized laundry slip that records the quantity of each item picked up to establish accountability.

5.2.1 Obtain a signature from a CIF representative acknowledging the quantity of each item and the total number of pieces picked up.

5.3 Launder all items at their location according to the laundering instructions provided in TM 10-8400-203-23&P dated 1 October 2014, Chapter 3, page 60. Supersedure Notice: Should a new version of this TM be distributed by the Department of the Army, it will supersede the one dated 1 October 2014.

5.4. The contractor will return to the CIF in Camp Blanding the same number of items picked up cleaned and folded within 30 days of the date of pick up annotated on an itemized laundry return slip. Additional laundry pick up shipments are not required for drop to occur.

5.4.1 The items laundered will be counted upon return with a CIF representative present.

5.4.2 The quantity of items returned as laundered will be compared to the corresponding laundry slip at pick-up. Any missing components will be replaced or reimbursed by the contractor according to unit cost as determined by GCSS-Army.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Advisory

Website

TM 10-8400-203-

23&P, Chapter 3/Page 60

TECHNICAL EXHIBIT 1

Performance Requirements Summary This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Standard Acceptable Quality Levels (AQL) Surveillance Method / By Whom

will pick up all items at the

CIF.

accounting of all items received from

CIF.

CIF representative will be present as the contractor counts all items.

laundry slips will have the

CIF

Representative signature.

CIF representative will obtain a copy of the laundry slip at every pick up.

laundered will be free of mud, foreign matter, stains and odor.

will return the same number of items picked up cleaned and folded.