CHR26012-VRTL_TEACH_ad1.pdf
PDF 165 KB Posted
- Attached to
- Virtual Teachers State and local contract opportunity
- Solicitation number
- CHR26012-VRTL_TEACH
- Issued by
- New Castle County, Delaware
About this file
This is Addendum #1 to the Request for Proposals issued by Christina School District 1 in Delaware for Contract No. CHR26012 to procure virtual teachers of record. The RFP seeks qualified vendors to provide certified teachers across four classifications: Certified Teacher with Bachelor's degree, Certified Teacher with Master's degree, Special Education Teacher with Bachelor's degree, and Special Education Teacher with Master's degree. The District anticipates needing approximately 1 to 5 full-time virtual general education and special education teachers for the 2026-27 school year, with approximately 50 percent of positions currently filled. Virtual teachers are expected to deliver 25 to 30 instructional hours per week, participate in staff meetings, professional development, parent-teacher conferences, and professional learning sessions within a 37.5-hour work week. The targeted start date for teacher placement is August 24, 2026. The written questions deadline was April 29, 2026, with responses posted by May 13, 2026. The proposal submission deadline was May 27, 2026, at 2:00 PM EST, with an estimated contract award date of July 15, 2026. The contract term is three years beginning July 1, 2026, with two optional one-year renewal periods available through negotiation.
All pricing must be submitted as all-inclusive flat hourly rates for each teacher classification, with the lowest bill rate receiving maximum evaluation points. The incumbent vendor, Back to Basics, has held the contract for three years at a bill rate of $71.07 per hour, and the District expressed satisfaction with their performance. The current RFP was released because the existing contract expires June 30, 2026, without renewal or extension options. Historical contract usage shows approximately 1,250 hours annually with a total spend of $80,000.00 and a current budget allocation of $300,000.00 for the program. Virtual teachers must hold active Delaware certification at the time of placement or be working toward out-of-state reciprocity with Delaware certification required within 30 days of placement; emergency or temporary certifications are not accepted. The District will distribute vendor needs to all awarded contractors on a rotation and/or first-come submission basis, with Ledonnis Hernandez designated as the main point of contact. Extended school year services are not included in this RFP, and the District will manage and maintain all student health information and records.
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| File | Type | Posted |
|---|---|---|
| CHR26012-VRTL_TEACH_rfp.pdf |
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Text version
Together, Educating Every Student for Excellence
DATE: May 6, 2026
TO: All Offerors
FROM: Trenda Broadnax Procurement Specialist
SUBJECT: ADDENDUM TO RFP - CONTRACT NO. CHR26012
VIRTUAL TEACHERS
ADDENDUM #1 Questions & Answers
No.
Questions Answers
1 Can you please provide a list of incumbent vendors and their bill rates?
Back to Basics $71.07
2 What is the total budget/expenditure allotted for this RFP?
The budget has not been approved by the District/Board Members, as of yet.
3 Can we provide pricing ranges or does the district prefer a flat rate?
Flat – All-inclusive rate.
4 How long have the incumbent suppliers held this contract?
3 years
5 Are you satisfied with the incumbent suppliers?
If not, what are you unsatisfied with?
Yes
CONTRACT NO. CHR26012
Questions & Answers
6 What is the expectation and frequency for on-call needs?
We are not anticipating on call needs.
7 What is expectation and frequency for replacing a candidate that is ill/calls off?
We are expecting the vendor to provide approved substitutes if a candidate is ill/calls out.
8 Can you provide insight into why this RFP has been released for bid? Specifically, what are the key drivers or needs prompting this solicitation?
The current RFP expires June 30, 2026 without the option to renew/extend.
9 Please clarify how needs for contractors will be distributed to vendors post-award?
Who is the main point of contact from the district?
The district will distribute needs to all awarded contractors.
Ledonnis Hernandez is the main point of contact.
10 How will vendors be scored against the evaluation criteria?
Please explain how points are allocated for pricing. (i.e. lowest bill rate receives maximum points, and next lowest vendor receives a prorated amount; lowest bill rate receives maximum points, and the next lowest vendor receives a predetermined amount of points)?
The lowest bill rate received the maximum points, with the highest bill rate receiving lower points.
11 Please can district provide the following information around usage:
a) Historical usage by labor category
b) Contracted staff hours by year
c) Total spend by year
d) Current budget for this program
e) Anticipated volume of contract staff
f) Typical workday hours for each labor category
g) Average length of assignment a.
b. Approximately 1,250 hours
c. $80,00.00
d. $300,000.00 e.
f. 7 hours per student day
g. Duration of the school year
12 May we submit exceptions to contract terms and conditions?
Yes, use attachment #3
13 What is the expected amount of full-time, vendor supplied Virtual General Education & Special Education Teachers needed during the 2026-27 SY?
1 – 5 approx.
14 Can the district please provide the total amount of full-time, vendor supplied Virtual General Education & Special Education Teachers during the 2025-26 SY?
1 General Education Teacher
15 Can the district please describe the supplies and materials that contracted providers will have access to at the district? (District computer access, testing material, office supplies, software/programs etc.)?
Supplies and materials available to contracted providers will align with those provided to district teachers. This includes curriculum materials (teacher guides), computer access, testing materials, instructional programs (computer based or hard copies, etc.).
16 Will the District be managing and maintaining all student health information/records?
17 Can you please provide a list of incumbent vendors and their bill rates?
Refer to question #1
18 What documentation platform does the district utilize (e.g., IEP management system), and will access/training be provided?
Infinite Campus and RAP
19 Are contractors required to attend staff meetings, professional development, or district trainings?
20 Are extended school year (ESY) services included in this RFP?
No
21 If multiple vendors are awarded, how will assignments be distributed (e.g., rotation, best value, first-come submission)?
Rotation and/or first come submission
22 Are you satisfied with the incumbent suppliers? If not, what are you unsatisfied with?
23 What percentage of the positions are currently filled?
Approximately 50%
24 Can you confirm whether virtual teachers must hold active Delaware certification at the time of placement, or if there is flexibility for out of state licensed teachers working toward reciprocity?
Are emergency or temporary certifications accepted?
Virtual teachers must hold active Delaware certification at the time of placement or be working towards out of state reciprocity. However, DE certification must be received within 30 days of placement with CSD.
Emergency or temporary certifications will not be accepted.
25 Can you provide additional details on the in-classroom support model for virtual instruction, including whether an on-site facilitator or paraprofessional is present, and how classroom management responsibilities are shared?
An onsite facilitator may be assigned to onsite classrooms. Classroom management is a shared responsibility between onsite staff and the virtual teacher.
26 Has Christina School District previously utilized virtual teachers in this capacity and, if so, is the District able to share approximate historical volume of placements and any priority grade levels or subject areas of greatest need?
Yes. We have one contracted virtual teacher assigned to HS science.
27 Will teachers utilize a District designated virtual platform, or will the awarded vendor be expected to provide the platform?
District platform.
28 How many instructional hours per week are virtual teachers expected to deliver versus non-instructional duties (meetings, PLCs, parent conferences)?
25 – 30 hours estimated per week of delivered instruction.
29 Are professional learning sessions considered billable time?
Yes, professional learning is included in the 37.5 hour work week.
30 Will schedules be standardized across schools or vary by principal?
Vary across schools
31 Does the District anticipate a minimum or estimated number of virtual teachers in Year 1 by grade band or subject area?
No
32 Is there a targeted start date for teacher placement prior to July 1, 2026? Such as onboarding or PD requirements?
August 24, 2026
33 Will out-of-state certifications with reciprocity approval be accepted pending Delaware certification completion?
Yes. However, valid certification must be provided prior to placement.
34 Can authorized representatives print and sign RFP documents and scan back into our systems for printing/packaging? Or must signatures be “wet ink?”
Alternatively, are DocuSign signatures acceptable?
Yes, DocuSign signatures are acceptable.
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