CHR26010-IN-SCH_ALT_ad1.pdf

Together, Educating Every Student for Excellence

DATE: May 6, 2026

TO: All Offerors

FROM: Trenda Broadnax Procurement Specialist

SUBJECT: ADDENDUM TO RFP - CONTRACT NO. CHR26010

IN-SCHOOL ALTERNATIVE PROGRAM

ADDENDUM #1 Questions & Answers

No. Questions Answers

1 Will district accept proposals that only provide staffing support services and not curriculum/program build out?

No

2 Will agency staff have access to internal student database systems to review and update student progress?

Yes, limited access, as needed.

3 Will the district put agency staff through NCI training?

4 Will agency staff ever have to provide services in the student’s home?

5 Please clarify how needs for contractors will be distributed to vendors post-award?

Who is the main point of contact from the district?

District and school personnel will select the best-fit vendor for the site if there are multiple awardees. The decision may also be to assign an internal staff member to supervise the program.

Gina Moody is the main point of contact.

CONTRACT NO. CHR26010

Questions & Answers

6 How will vendors be scored against the evaluation criteria?

Please explain how points are allocated for pricing. (i.e. lowest bill rate receives maximum points, and next lowest vendor receives a prorated amount; lowest bill rate receives maximum points, and the next lowest vendor receives a predetermined amount of points)?

The lowest bill rate received the maximum points, with the highest bill rate receiving lower points.

7 Please can district provide the following information around usage:

Historical usage by labor category Contracted staff hours by year Total spend by year Current budget for this program Anticipated volume of contract staff Typical workday hours for each labor category Average length of assignment a.

b. Approximately 925 – 1,295 hours c.

d. $632,685.00

e. 8 staff members

f. 7.5 hours per student day

g. One school year

8 May we submit exceptions to contract terms and conditions?

Yes, use attachment #3

9 What is the expected amount of full-time, vendor supplied Staff needed for IN-SCH ALT programs during the 2026-27 SY?

10 Can the district please provide the total amount of full-time, vendor supplied IN- SCH ALT Staff during the 2025-26 SY?

11 Can the district please describe the supplies and materials that contracted providers will have access to at the district? (District computer access, testing material, office supplies, software/programs etc.)?

Computer, basic office supplies, physical space/classroom

12 Will the District be managing and maintaining all student health information/records?

Yes

13 Can you please provide a list of incumbent vendors and their bill rates?

Transforming Lives

$632,685.00 annual cost

14 What documentation platform does the district utilize (e.g., IEP management system), and will access/training be provided?

Google and Microsoft Office platforms

Infinite Campus - student information system, IEP Data Service Center - data warehouse for students Schoology - coursework

School staff may assist the vendor with access to these platforms

15 Are contractors required to attend staff meetings, professional development, or district trainings?

The school administrator will indicate the days that vendor staff may access professional learning aside from the regular student days.

16 Are extended school year (ESY) services included in this RFP?

17 If multiple vendors are awarded, how will assignments be distributed (e.g., rotation, best value, first-come submission)?

Schools will select a vendor who presents a “best-fit” and may change vendors during the year if there are challenges.

18 Are you satisfied with the incumbent suppliers?

If not, what are you unsatisfied with?

19 What percentage of the positions are currently filled?

100%

20 What travel between schools is expected for these providers?

Travel between schools is not expected.

21 Would Registered Behavior Technicians be considered for this solicitation?

If so, does the district have BCBAs to provide supervision for the providers certification hours?

BCBAs will not supervise the providers.

22 RFP mentions that the vendor will provide weekly monitoring and supervision of their hired staff.

Is the district able to elaborate what the expectation is and provide clarity?

The vendor should maintain a collegial, familiar relationship with the school team and visit their staff regularly to gather feedback and provide input. School administrators may also hold regular check-in meetings to review services and make adjustments as needed.

23 RFP mentions that vendor will track service delivery and provide the district with monthly documentation?

Will district provide what metrics they are looking to have tracked or is this to be built out by vendor?

This will be co-created with the vendor and the district, and may include metrics such as the attendance of students assigned daily, reasons for referral, activities completed by the vendor, behavior data for students, number of unique students per week, number of days assigned and attended each week/month, etc.

24 What is the expected duration for student inclusion in the alternative program?

Students will be assigned for a 25-day period. The vendor will collaborate with the school staff on exit criteria metrics and a transition plan.

25 Can vendors propose a criterion or standard of duration for student exit/ return in their application?

26 If the alternative environment is more supportive to a student's needs than a traditional learning environment, would it be in alignment with the institution to allow the student to remain in the program for up to a year? multi-year?

27 Our model is relationship-based and designed to build belonging, academic growth, and character development over time. In our experience, these outcomes are most effectively achieved when students remain in the program for a sustained period (e.g., six months or up to one year), with transition back to a traditional model guided collaboratively by the student, family, and program team, often through a hybrid re-entry process.

Would this type of model be considered acceptable within the scope and expectations of this RFP?

No, students will not be assigned to the program for that length of time.

28 Are students required to remain within the school building at all times?

29 Is there allowance for off-site learning experiences (e.g., community-based learning, cultural institutions, outdoor/nature-based programming), or co-location in alternative spaces?

This is not typical or advised; however, we may discuss it.

30 What types of spaces will be made available to the program during the school day?

The In-School Alternative Program typically has an assigned classroom space to accommodate the number of students assigned.

31 Will there be dedicated classroom environments, or should vendors anticipate shared or rotating spaces?

The In-School Alternative Program typically has an assigned classroom space to accommodate the number of students assigned. The space has not been shared.

32 Are students expected to participate in standard lunch periods within the general population cafeteria?

33 What are the expectations for supervision and structure during lunch, hallway transition, and unstructured times?

The vendor should provide supervision of children at all times during the day. If there are no students assigned to the program, school administrators may request the vendor staff to assist with monitoring the climate in various areas of the building.

34 Please clarify whether cost submissions are limited to Appendix A, as the Criteria Table references phase-based and hourly costs not reflected in Appendix A.

No, it is not limited to Appendix A;

however, the total cost must be all-inclusive.

35 Please confirm whether the pricing structure is intended to be cost-reimbursement or all-inclusive, as Appendix A (p. 57) references an all-inclusive price. If structure is all-inclusive, please confirm whether it is phase based, hourly, or references the total cost listed on Attachment A.

Yes, the pricing structure is intended to be an all-inclusive cost.

36 If additional detail is required on Appendix A, may respondents attach a supplemental cost sheet?

37 Please confirm whether Appendix A should reflect one year of costs or the full three-year term.

The cost should reflect one year of costs.

38 Please specify any minimum required training hours for staff and whether training must be completed prior to service delivery.

There is no minimum required training;

however, the vendor is encouraged to provide the list of training provided to their staff.

39 Please clarify expectations for training materials, including whether respondents are required to submit full training curricula/manuals or only core materials (e.g., sample presentations, outlines, or handouts), as full curricula may be extensive. Additionally, please confirm whether materials associated with proprietary training models (e.g., TBRI, CPI), which are restricted to certified trainers, are required to be submitted, or if a description of the training approach will be sufficient.

The vendor may submit any details of such presentations, upon request. This may include descriptions and/or materials.

40 Please clarify whether services are expected to be delivered through staffing a dedicated classroom model or by embedding staff within existing classrooms.

Services will be provided within a dedicated classroom space.

41 Please provide the anticipated number of youth to be served at each location to inform staffing and capacity planning.

At any given time, there could be approximately 8-12 students assigned to the program at various times during the school year.

42 Please specify the expected duration of youth participation in the program, including any minimum or average length of stay.

Students are typically assigned to the program for 25 days.

43 Can you clarify whether a DDOE permit is required for each staff member or only for administrative leadership?

A DDOE permit is required for all In- School Alternative Program staff.

44.

Additionally, can you provide more detailed information on the permit application process, including requirements, timelines, and any associated costs?

Please see the excerpt of a letter that was recently sent to current vendors. The full letter will be shared with awardees. Costs are the responsibility of the vendor/employee.

Delaware House Bill 97, in part, states, “This Act ensures that a public school employee may not work directly with students unsupervised without a valid permit or license issued by the DOE’s Professional Standards Boards or an approved license issued under Title 24.”

The goal of the Delaware Department of Education (DDOE) is to ensure that DDOE and the public know who is providing services to students and are assured that they are qualified to do so. These positions include instructional staff, school counselors, school psychologists, school social workers, licensed clinical social workers, contracted school psychologists, licensed mental health therapists, or other mental health providers, such as school climate and discipline staff. We understand that several titles may be used for these personnel (e.g., Behavioral Interventionist, Social-Emotional Specialist, Mental Health Counselor, etc.).

In a previous communication from the Christina School District, many of you were asked to have your staff complete the certification process through DDOE/DEEDS.

The Department of Education had reviewed all staff working in a mental and/or behavioral health capacity in schools to determine if they hold the appropriate licensure and certification, and found that many did not.

Please note that all staff who work with children in the Christina School District must have the appropriate permit/credential in place by August 15, 2026, before employment begins.

Examples:

If your staff member will oversee the In-School Suspension room or will serve as a Hall Monitor at a school, then they will be required to have the appropriate permit. (ex. At least a Service Paraprofessional Permit)

If your staff will serve as an instructional paraprofessional, they will need the Instructional Paraprofessional Permit, which requires a high school exam and a score of 459 or higher on the Para Pro exam, or they could have earned a minimum of 60 college credits.

If your staff member will serve as a substitute teacher, then they will need to obtain the Substitute permit.

If your employee will serve as an adult support for a student, then they will need to obtain an Instructional Paraprofessional permit.

Your employees are encouraged to apply for all permits for which they are eligible.

Permits House Bill 97 (HB97) https://legis.delaware.gov/BillDetail/142023

Delaware educator credential reform legislation requires that all adults providing services to students hold the appropriate educator credential. Depending on the nature of the work performed, additional credentials will be required in the form of permits issued by the Delaware Department of Education. These permits include, but are not limited to, a Paraeducator Permit (including Behavior Intervention Paraeducator), Long-Term Substitute Permit, Classroom Aide Permit, Intern Permit, Contractor Permit, and Student Support Personnel Permit.

Your employee must hold the appropriate permit to be considered for work in CSD. Please have your point of contact submit a copy of the employee’s permit to Marlo Edwards (marlo.edwards@christina.k12.de.us), the permits point of contact for the Christina School District Human Resources (HR) department.

Criminal Background Check (CBC)

Fingerprinting for a criminal background check is required for all adults working with CSD students. Please advise your staff to schedule a fingerprint appointment by visiting https://uenroll.identogo.com/ or calling 866-761-8069. The agency service code for Christina School District is 27RY3F. This service code will be necessary for your staff to complete the registration process. When they use our code for the criminal background check, it will be sent directly to our HR team. Staff are not permitted to submit the report on their own.

Child Protection Registry (CPR)

The link for the Child Protection Registry is https://childprotectionregistry.delaware.gov/s/login/.

Please use Requesting Agency Service Code 446 and Requesting Agency contact ID 22868 or 109161 when requesting a CPR. This will ensure the reports are forwarded directly to CSD’s HR department. Your employee will also receive a copy of the report directly from

DSCYF.

If your employee has completed the CPR within the last year, then you may send our HR team a copy of that report for approval on your employee’s behalf. Please do not have your employee send their individual report to the HR team.

Once the Christina School District has received the criminal background report, the Child Protection Registry report, and a copy of the State-issued certificate, we will review them. If the documents indicate favorable results, HR will clear your employees to work and notify your agency representative accordingly via email.

https://legis.delaware.gov/BillDetail/142023 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fuenroll.identogo.com%2F&data=05%7C01%7CJohn.Lloyd%40delaware.gov%7Caa09d43f4bc84d118f0b08db726fee7c%7C8c09e56951c54deeabb28b99c32a4396%7C0%7C0%7C638229597309316534%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=c7uVxQPky4QQdTIZj7q19mCH3BlSmyx82VQhbkk4qTs%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fuenroll.identogo.com%2F&data=05%7C01%7CJohn.Lloyd%40delaware.gov%7Caa09d43f4bc84d118f0b08db726fee7c%7C8c09e56951c54deeabb28b99c32a4396%7C0%7C0%7C638229597309316534%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=c7uVxQPky4QQdTIZj7q19mCH3BlSmyx82VQhbkk4qTs%3D&reserved=0 https://uenroll.identogo.com/ https://childprotectionregistry.delaware.gov/s/login/

45.

Section II.A states that personnel must have “the appropriate DOE permit for employment.”

Please clarify which specific DDOE permit types are acceptable for staff under this contract (e.g., certified teacher, substitute teacher, paraprofessional/ paraeducator, or emergency/provisional permits).

Please confirm whether staff may begin service while permits are pending.

Please confirm whether the requirement for “appropriate DOE permit for employment” includes the need for a certified teacher to be present at each site to supervise paraprofessional staff. Given the nature of the services described in this RFP, please also clarify whether supervision by appropriately qualified behavioral health personnel would meet this requirement.

Staff must have the permit prior to working in the program. A certified teacher is not usually required to supervise contracted staff.

Please see an excerpt from a letter that was recently shared with vendors.

Costs are the responsibility of the vendor/employee.

Delaware House Bill 97, in part, states, “This Act ensures that a public school employee may not work directly with students unsupervised without a valid permit or license issued by the DOE’s Professional Standards Boards or an approved license issued under Title 24.”

The goal of the Delaware Department of Education (DDOE) is to ensure that DDOE and the public know who is providing services to students and are assured that they are qualified to do so. These positions include instructional staff, school counselors, school psychologists, school social workers, licensed clinical social workers, contracted school psychologists, licensed mental health therapists, or other mental health providers, such as school climate and discipline staff. We understand that several titles may be used for these personnel (e.g., Behavioral Interventionist, Social-Emotional Specialist, Mental Health Counselor, etc.).

In a previous communication from the Christina School District, many of you were asked to have your staff complete the certification process through DDOE/DEEDS.

The Department of Education had reviewed all staff working in a mental and/or behavioral health capacity in schools to determine if they hold the appropriate licensure and certification, and found that many did not.

Please note that all staff who work with children in the Christina School District must have the appropriate permit/credential in place by August 15, 2026, before employment begins.

Examples:

If your staff member will oversee the In-School Suspension room or will serve as a Hall Monitor at a school, then they will be required to have the appropriate permit. (ex. At least a Service Paraprofessional Permit)

If your staff will serve as an instructional paraprofessional, they will need the Instructional Paraprofessional Permit, which requires a high school exam and a score of 459 or higher on the Para Pro exam, or they could have earned a minimum of 60 college credits.

If your staff member will serve as a substitute teacher, then they will need to obtain the Substitute permit.

If your employee will serve as an adult support for a student, then they will need to obtain an Instructional Paraprofessional permit.

Your employees are encouraged to apply for all permits for which they are eligible.

Permits House Bill 97 (HB97) https://legis.delaware.gov/BillDetail/142023

Delaware educator credential reform legislation requires that all adults providing services to students hold the appropriate educator credential. Depending on the nature of the work performed, additional credentials will be required in the form of permits issued by the Delaware Department of Education. These permits include, but are not limited to, a Paraeducator Permit (including Behavior Intervention Paraeducator), Long-Term Substitute Permit, Classroom Aide Permit, Intern Permit, Contractor Permit, and Student Support Personnel Permit.

Your employee must hold the appropriate permit to be considered for work in CSD. Please have your point of contact submit a copy of the employee’s permit to Marlo Edwards (marlo.edwards@christina.k12.de.us), the permits point of contact for the Christina School District Human Resources (HR) department.

Criminal Background Check (CBC)

Fingerprinting for a criminal background check is required for all adults working with CSD students. Please advise your staff to schedule a fingerprint appointment by visiting https://uenroll.identogo.com/ or calling 866-761-8069. The agency service code for Christina School District is 27RY3F. This service code will be necessary for your staff to complete the registration process. When they use our code for the criminal background check, it will be sent directly to our HR team. Staff are not permitted to submit the report on their own.

Child Protection Registry (CPR)

The link for the Child Protection Registry is https://childprotectionregistry.delaware.gov/s/login/.

Please use Requesting Agency Service Code 446 and Requesting Agency contact ID 22868 or 109161 when requesting a CPR. This will ensure the reports are forwarded directly to CSD’s HR department. Your employee will also receive a copy of the report directly from

DSCYF.

https://legis.delaware.gov/BillDetail/142023 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fuenroll.identogo.com%2F&data=05%7C01%7CJohn.Lloyd%40delaware.gov%7Caa09d43f4bc84d118f0b08db726fee7c%7C8c09e56951c54deeabb28b99c32a4396%7C0%7C0%7C638229597309316534%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=c7uVxQPky4QQdTIZj7q19mCH3BlSmyx82VQhbkk4qTs%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fuenroll.identogo.com%2F&data=05%7C01%7CJohn.Lloyd%40delaware.gov%7Caa09d43f4bc84d118f0b08db726fee7c%7C8c09e56951c54deeabb28b99c32a4396%7C0%7C0%7C638229597309316534%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=c7uVxQPky4QQdTIZj7q19mCH3BlSmyx82VQhbkk4qTs%3D&reserved=0 https://uenroll.identogo.com/ https://childprotectionregistry.delaware.gov/s/login/

If your employee has completed the CPR within the last year, then you may send our HR team a copy of that report for approval on your employee’s behalf. Please do not have your employee send their individual report to the HR team.

Once the Christina School District has received the criminal background report, the Child Protection Registry report, and a copy of the State-issued certificate, we will review them. If the documents indicate favorable results, HR will clear your employees to work and notify your agency representative accordingly via email.

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