CATM Maint Services Draft PWS dated 30 Sep 2020.pdf

PERFORMANCE WORK STATEMENT

COMBAT ARMS TRAINING and MAINTENANCE (CATM) SERVICES

Cannon Air Force Base, New Mexico

30 September 2020

Contracting Officer Representative Date

Project Manager Date

APPROVED:

Contracting Officer Date

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1. DESCRIPTION OF SERVICES 3

1.2. Cleaning, Inspection and Maintenance Requirements 3

1.3. Unscheduled Maintenance and Repair 5

1.4. Maintenance 6

2. SERVICES SUMMARY 7

3. REPORTS and RECORDS 8

4. GENERAL INFORMATION 8

4.1. Contract Manager 8

4.2. Contractor Manpower Reporting Requirements 9

4.3. Quality Control 9

4.4. Government Property 10

4.5. Contractor Vehicles 10

4.6. Traffic Laws 10

4.7. Weapons, Firearms, and Ammunition 10

4.8. Work Hours 10

4.9. Medical Care 10

4.10. Conservation of Utilities 11

4.11. Environmental Requirements 11

4.12. Green Procurement Program 12

4.13. CAFB Services 12

4.14. Safety Requirements 12

4.15. Continuation of Essential DoD Services During Crisis 13

5. APPENDICES

Appendix A. Deliverables Appendix B. Unscheduled Maintenance Instructions/Worksheet Appendix C. CAFB/MAFR Contractor Guide (separate attachment)

Appendix D. Hazardous Materials Forms (separate attachment)

PERFORMANCE WORK STATEMENT (PWS)

COMBAT ARMS TRAINING and MAINTENANCE (CATM) SERVICES

1. DESCRIPTION of SERVICES. The Contractor shall provide all labor, personnel, equipment, tools, materials, vehicles, supervision and services necessary to perform inspection, cleaning, and maintenance for the designated equipment and facility components of the CATM covered small arms firing range at Cannon AFB, NM. The Contractor shall be responsible for quarterly inspection, cleaning, and maintenance of the Savage Range Systems Bullet Trap, Dust Collection Unit (DCU), small arms range firing point area and Range Safety Officer Booth. All inspections, cleaning, and maintenance performed under this contract (by the Contractor or any subcontractor) shall be conducted in accordance with (IAW) manufacturers’ specifications, and in compliance with all Federal, State and Local laws and regulations.

1.1. The Bullet Trap system is divided into two halves and serves 26 firing points. The major components consist of, but are not limited to, two horizontal augers and two vertical augers, motors and controls, conveyors and appurtenances, impact plates, ductwork with replaceable filters, and collection barrels. The Contractor shall be responsible for inspection, cleaning, and maintenance as described in Paragraph 1.2 of this PWS.

1.1.1. The DCU’s major components consist of, but are not limited to, motors and controls, one Quincy QT-5 air compressor, ductwork, 24 replaceable filters (20 of which are centralized in one cabinet and the other four are inline in the overhead Air Barrier Exhaust System duct work), and a collection barrel. The Contractor shall be responsible for inspection, cleaning, and maintenance as described in Paragraph 1.2 of this PWS.

1.1.2. The firing point area consists of a 92’ x 162’ concrete floor (14,904 SF), two 92’ X 9’ side walls (828 SF, total 1,656 SF). The Contractor shall be responsible for lead dust and fragment removal, as described in Paragraph 1.2 of this PWS.

1.1.3. The Range Safety Officer Booth consists of a 14’ x 9’ tile floor (126 SF), 375 SF walls.

The Contractor shall be responsible for lead dust and fragment removal, as described in Paragraph 1.2 of this PWS.

1.1.4. The Control Room behind the Bullet Trap system consists of the Quincy QT-5 air compressor with storage tank and a manual Bullet Trap system control panel.

1.2. Cleaning, Inspection and Maintenance Requirements. The Contractor shall complete inspections, cleaning and maintenance tasks on a quarterly basis. All surfaces shall be visually clean of all lead dust/fragments and general debris.

1.2.1. For cleaning of the Bullet Trap, the Contractor shall:

1.2.2. Clean all surfaces of the firing point area (para 1.1.2) and Range Safety Officer Booth (para 1.1.3) to include floors, walls, and surfaces of the Bullet Trap. The Contractor shall coordinate with the Contracting Officer’s Representative (COR) to dispose of all contaminated rags, unserviceable personal protective equipment (PPE), etc. in accordance with all Federal, State and Local laws and regulations. The Contractor shall only use cleaning solutions that are environmentally friendly. The Contractor shall ensure solutions are approved by Environmental Protection Agency (EPA) and Cannon AFB prior to use. (Refer to para. 4.11.)

1.2.3. The Contractor shall clean all surfaces of the Bullet Trap as well as the surrounding area (e.g. behind the Bullet Trap), to include, but not limited to, floors, covers, any horizontal surface, the Bullet Trap impact plates and trough, using approved High-efficiency Particulate Air (HEPA) vacuum equipment, specifically intended for the collection of lead dust. Contents of HEPA vacuum shall be disposed of IAW Federal, State and Local laws and regulations.

1.2.4. All work shall be done in accordance with applicable Federal standards (Occupational Safety and Health Administration [OSHA], EPA, etc.) for lead handling. Any lead spill or contamination caused by the Contractor shall be cleaned immediately at no additional cost to the Government.

1.2.5. The 33 gallon containers used for lead and lead dust containment and the carts they rest on will be provided by the Government. The containers may be moved to a location within the fenced outdoor area of the CATM range as agreed upon by the COR or CATM personnel. The material of the cart that the container rests on must be reliable and sturdy enough to transport the containers securely. The Contractor shall move the 33 gallon container from one cart to another once the lead is within 10 inches of the top of the container. After the drums have been switched, the Contractor shall then call the COR to coordinate disposal. All refuse on the ground within three meters of the 33-gallon drums, or on the concrete paved surface between the firing line and the Bullet Trap impact plates shall be picked up by the Contractor during collection.

1.2.6. All hazardous debris and waste that has been collected from cleaning of the Bullet Trap and/or cleaning of the surfaces past the firing line shall be properly contained and stored within the fenced outdoor area of CATM range or as agreed upon by the COR or CATM personnel.

1.2.7. For inspection and maintenance of the Bullet Trap, the Contractor shall:

1.2.8. Inspect Bullet Trap for items such as, but not limited to dents, gouges, scoring or other signs of wear or damage, squeaks and grinding sounds.

1.2.9. Inspect all areas of the Bullet Trap for corrosion.

1.2.10. CAFB requirement: Check 25% of all bolts on the Bullet Trap and auger for effective tightness during each quarterly inspection. Rotate the 25% portion each quarter until 100% are checked during each period of performance.

1.2.11. CAFB requirement: Check the control panel for the DCU for the condition of the 20 enclosed HEPA filters. The digital readout will be between 2” and 10” of water column. When the system reads 9” of water column, replace all 20 filter cartridges. Filter cartridges will be provided by the 27th Special Operations Civil Engineer Squadron (see para 1.2.21).

1.2.12. Inspect the four HEPA filters on the Air Barrier Exhaust System and replace them when approximately 9” of water column reached, as indicated on the gauges at the filter locations.

Replace the pre-filter at each visit. Filters will be provided by the 27th Special Operations Civil Engineer Squadron (see para 1.2.21).

1.2.13. Inspect and service the Quincy QT-5 air compressor and storage tank. Clean and organize the Control room building. Coordinate with the COR for disposal of hazardous material. Replacement belts will be provided by the 27th Special Operations Civil Engineer Squadron (see para 1.2.21).

1.2.14. Check auger bearings for damage and seals for leakage, adjustment as necessary to eliminate wear or leakage. Replace parts as necessary to ensure optimum performance of the Bullet Trap.

1.2.15. Check all augers for alignment, wear and proper operation. Adjust and/or align as necessary. Check all auger hangers for alignment and adjust as necessary. Advise the COR of any damaged, cracked or broken hangers.

1.2.16. Ensure all covers and guards are in place, properly secured, sealed and in good condition.

Advise the COR of any missing, lose or damaged covers or guards.

1.2.17. Check oil level in all auger drives, add oil as necessary. Oil will be purchased through the Contractor by the 27th Special Operations Civil Engineer Squadron (see para 1.2.21 and 4.11.2.2).

1.2.18. Inspect all range baffles and advise the COR immediately of any damage, missing parts or any repairs required.

1.2.19. Provide visual inspection (by bore camera or equivalent means) of the deceleration chamber drums for any internal damage to the chamber drums to the COR. Provide results in the quarterly summary of PMI completed during the inspection visit (see para 1.4.1 and 1.4.1.1).

1.2.20. Check flight edges for wear. Advise the COR immediately of any damaged, cracked or broken areas.

1.2.21. Replacements parts required while performing CATM range maintenance will be provided by the 27th Special Operations Civil Engineer Squadron (see Paragraph 1.3 thru 1.3.3.2).

1.3. Unscheduled Maintenance and Repair. During the quarterly visits, the Contractor shall notify the COR, within one working day, of any equipment deficiencies. This also includes equipment deficiencies that the Contractor determines repairs are justifiable for safety or preventive maintenance reasons. The Contractor shall determine the extent of repairs required to bring the unit to an operational status, to include performing diagnoses of electrical, mechanical or structural problems, and provide a written cost proposal to the COR for approval (see paragraph 1.3.2). If the COR approves the repair proposal, approved repairs shall be made during the same visit. Approved repairs will be purchased through the Contractor by the 27th Special Operations Civil Engineer Squadron.

1.3.1. The Contractor may recommend repairs that will improve safety, reduce maintenance, extend the CATM Range’s lifespan, etc. The Contractor shall provide a written cost proposal to the COR for approval (see paragraph 1.3.2). If the COR approves the repair proposal, approved repairs shall be made during the same visit.

1.3.2. The Contractor shall submit a cost proposal to the COR, for all needed repairs, parts and equipment required to restore the CATM Range to an operational condition. The Contractor shall use the Unscheduled Maintenance Worksheet (see Appendix B) to submit the proposal.

The proposal is due the same day of reported deficiency (see para 1.3.), if the repair is intended to be performed while the Contractor is already present at CAFB. The proposal is due within five business days of reported deficiency for repairs that must be scheduled. The proposal shall show part number, quantity, item description, model number (if applicable), manufacturer, item cost, shipping cost and total cost to the Government for each repair. If requested by the COR, the Contractor shall provide additional price verification information, including vendor price lists and quotes. For any repair cost over $500.00, the Contractor shall obtain quotes from not less than three competitive sources, or provide justification for non-availability of competitive source for approval by the CO.

1.3.3. For repairs that cannot be accomplished during quarterly visits, the Contractor shall be authorized travel to/from CAFB for the purpose of identifying the problem and preparing a work estimate of needed repairs to include parts and labor. Repairs shall begin immediately upon CO approval of the work request.

1.3.3.1. If the repair is approved by the CO, the Contractor is authorized Per Diem (e.g. mileage, lodging, and food), for no more than two (2) persons, for travel, as determined by the Joint Travel Regulation (JTR), https://www.defensetravel.dod.mil/site/travelreg.cfm.

1.3.3.2. The Contractor shall arrive at CAFB within 72 hours of notification. Upon arrival at CAFB, the Contractor shall notify the COR before proceeding to the job site.

1.4. Maintenance. The Contractor shall coordinate all routine quarterly cleaning/maintenance with the CO/CA and lead waste collection with the COR.

1.4.1. Preventive Maintenance Inspection (PMI) Program. The Contractor shall implement a PMI program to help prevent and correct deficiencies with equipment items, minimizing breakdowns and service interruptions, extending component service life, and maximizing operating efficiency. A completed PMI plan shall be submitted to the CO for acceptance within 30 calendar days after contract award. The Contractor’s PMI plan shall include a log of inspections and services for lubrication, adjustment, and repair of the Savage Range Systems Bullet Trap and Dust Collection Unit (DCU) system/components as described in para 1.1 and

1.1.1. The submitted plan shall include equipment components to be inspected and maintained, inspection and maintenance techniques, inspection and maintenance frequencies, and reporting methodology. At the end of each period of performance, each equipment item within every https://www.defensetravel.dod.mil/site/travelreg.cfm system included in this contract shall have been addressed. The PMI program is to be established based upon manufacturers' recommendations, handbooks, operating/service manuals, Contractor expertise, and general engineering judgments. The Contractor shall update PMI frequencies as necessary to reflect any changes in equipment inventory. Any proposed changes to schedules must be submitted to the CO for acceptance.

1.4.1.1. The Contractor shall electronically submit, to the COR, a quarterly summary of PMI completed during the inspection visit, a list of scheduled work or inspections which were not accomplished, and a description of any corrective maintenance requirements noted during the inspection visit but not corrected. The report is due the fifth business day following the covered inspection visit.

1.4.1.2. The Contractor shall maintain PMI records for each piece of equipment included within this contract as outlined in para 1.4.1. These records shall include descriptions of PMI scheduled versus actual completion dates, and the name of the person who performed the work. The Contractor shall ensure the records are accurate, current, and complete. The records shall be maintained in the control room located behind the Bullet Trap.

2. SERVICES SUMMARY.

The Contractor’s service delivery requirements are summarized into Performance Objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance thresholds. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds may mean that the Contractor's Quality Control is unacceptable. The following is a list of the key Performance Objectives that will be verified as contractually compliant by Government personnel; however, inspection of any contract requirement is authorized.

Performance Objective PWS Paragraph

Performance Threshold

Method of Assessment

SS-1.

Cleaning, Inspection and Maintenance Requirements

Section 1:

paragraph

1.2 thru 1.2.20.

No more than one discrepancy per service

Periodic and Customer Complaints

SS-2.

PMI Program

Section 1:

paragraph 1.4.1, 1.4.1.1, 1.4.1.2.

No more than one discrepancy per service

Periodic and Customer Complaints

3. REPORTS and RECORDS. The Contractor shall be responsible for creation, maintenance, and disposition of reports or records that are specifically required in this PWS, and other reports or records as required in order to meet contract requirements. The Contractor shall prepare all related correspondence and operating reports. All documentation, records, schedules, etc., as described in this PWS that are the responsibility of the Contractor are the property of the Government and shall remain so even upon completion of the contract. The Contractor shall keep these items current at all times. Documentation and records shall be turned over to the Government upon completion of the contract or when requested by the CO or COR. The Contractor shall maintain on-site records of all maintenance inspections conducted by their personnel. Records shall include the name of the inspector, date of inspection, what was inspected, discrepancies found, corrective action taken, and date of corrective action. This documentation shall be made available to the Government during the term of the contract and at regular CO or COR visits to the site. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request. The Contractor shall maintain copies on site of the PMI Plan and all records throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4. GENERAL INFORMATION.

4.1. Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the services required in this contract. The name and contact information of the Contract Manager and alternate (if assigned) shall be provided to the CO in writing prior to contract performance start. The Contract Manager and alternate(s) must be able to read, write, speak, and understand English. The Contract Manager and alternate(s) shall have full authority to act for the Contractor on all contract matters relating to quarterly operations of this contract. The Contractor shall ensure the Contract Manager is available via telephone within two hours in order to communicate with the CO and COR while onsite at CAFB. The Contract Manager shall be able to communicate with onsite contract employees at all times.

4.1.2. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.1.2.1. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English. Contractor employees must be able to read, write, speak, and understand English.

4.1.2.2. The Contractor shall obtain all required identification data and/or documents for themselves and their personnel to be permitted access to CAFB. The Contractor shall provide the CO a complete list of all personnel that will require access to CAFB in performance of this contract. The Contractor shall notify the CO of any changes to this list at least 48 hours before personnel arrive at CAFB for performance of work under this contract. The Contractor shall be responsible for all passes issued to their employees under this contract. At the time of application, the 27th Special Operations Security Forces Squadron may conduct a background check on employees. Upon termination of employment, the Contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

4.1.2.3. Contractor personnel shall not enter any restricted areas without prior approval of the CO or COR and obtaining the proper security escort.

4.2. Contractor Manpower Reporting Requirements. The Contractor shall report ALL Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: https://www.sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractor may direct questions to the help desk at:

https://www.sam.gov.

4.3. Quality Control. The Contractor shall employ a commercial Quality Control Program and procedures to identify, prevent, and ensure non-recurrence of defective services.

4.3.1. The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure cleaning, inspection and maintenance services are performed IAW this contract. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Paragraph 2. The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance. The Contractor shall maintain the QCP throughout the life of the contract. The CO shall be provided updates to the QCP as they occur during the period of performance. The QCP shall identify the procedures in writing for inspections, individual responsible and the location of all inspection records which shall always be available to the Government upon request. The QCP shall have the inspection forms and records which shall be used for the service. The QCP shall be submitted to the CO no later than 10 business days after contract award, and shall be acceptable to the CO within 30 calendar days after contract award.

4.3.2. The Government will periodically evaluate the Contractor’s performance by appointing a COR to ensure services are received. The COR will evaluate the Contractor’s performance through periodic on-site inspections and customer complaints from base personnel. The COR shall be responsible for initially validating customer complaints. However, the CO will make final determination of the validity of customer complaint(s).

4.3.2.1. Subsequent to contract award, the identity of the COR, with a letter defining their duties and authority will be furnished to the successful bidder/offeror.

4.3.2.2. The COR will inform the Contract Manager when discrepancies occur. The COR will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the Contract Manager (or authorized representative) to https://www.sam.gov/ https://www.sam.gov/ initial the entry on the checklist for acknowledgment of the contractors awareness of the discrepancy.

4.3.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO.

4.4. Government Property. No Government Furnished Property will be provided for in this contract. The Contractor shall safeguard all Government property. At the close of each work period, facilities shall be secured, normally by the Facility Manager, or their designee.

4.5. Contractor Vehicles. Contactor vehicles shall be maintained in a safe manner. All vehicles shall be in operable condition and meet all state and local safety requirements. Vehicles found to be unsafe to function as designed shall be removed from the installation and replaced at Contractor expense. Vehicle repairs and equipment modifications shall not be accomplished on base. Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract. The Contractor shall not at any time request the use of Government equipment or vehicles.

4.5.1. Only qualified operators shall be permitted to operate the vehicles or equipment necessary to perform work required by the PWS. Vehicles/equipment operators shall possess a valid driver’s license.

4.6. Traffic Laws. Contractor employees shall comply with all base traffic regulations. The Contractor is not permitted to use cell phones on CAFB while operating a moving vehicle, unless the device is hands-free.

4.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicles or privately-owned vehicle while on CAFB.

4.8. Work Hours. Routine cleaning, maintenance, and lead waste collection associated with this contract shall be made between the hours of 0700-1600 (MST/MDT), Monday through Friday with the exception of U.S. Federal holidays. Work conducted outside these hours shall require prior approval from the CO at no additional cost to the Government (includes weekends and extended daily work hours).

4.8.1. Observed Federal Holidays:

New Year’s Day Labor Day Martin Luther King Day Columbus Day Washington’s Birthday Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

4.9. Medical Care. The Cannon AFB Medical Clinic may respond in the event of an emergency

(life or limb) during normal hours of operation, and may transport a contractor employee, if necessary, to one of the local hospitals. The Contractor shall reimburse the Government for these services.

4.9.1. In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the

CO.

4.10. CONSERVATION OF UTILITIES. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

(1) Lights shall be used only in areas where and when work is actually being performed.

(2) Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Contractor or by Contractor employees unless authorized.

(3) Water faucets or valves shall be turned off after the required use has been accomplished.

(4) Government telephones shall be used only for official Government business.

4.11. ENVIRONMENTAL REQUIREMENTS.

4.11.1. The Contractor shall comply with all Federal, State and Local laws and regulations concerning the obtaining, use, storage, reporting, control and disposal of Hazardous Materials (HM) and Hazardous Wastes (HW). In performance of this contract, the Contractor shall comply with the requirements of the CAFB and Melrose Air Force Range (MAFR) Civilian Contractor Environmental Guide (See Appendix D). In complying with the CAFB and MAFR Civilian Contractor Environmental Guide, the Contractor shall continue to primarily communicate with the CO or COR.

4.11.2. Focus areas of the CAFB and MAFR Civilian Contractor Environmental Guide include, but are not limited to:

4.11.2.1. The Contractor shall not bring HM onto CAFB, nor use HM on CAFB until the Contractor receives required authorizations.

4.11.2.2. CAFB tracks HM. The Contractor shall coordinate with the CO prior to purchasing HM; and shall provide usage data, typically quarterly.

4.11.2.3. The Contractor's disposal of HW shall be coordinated through the COR, for Government disposal.

4.11.3. In the event Federal, State and Local environmental laws and regulations change during the term of this contract, to include the CAFB and MAFR Civilian Contractor Environmental

Guide, the Contractor is required to comply as such laws and regulations come into effect. The Contractor shall immediately implement those changes in laws and regulations that result in a decrease or no change in the contract price. Prior to implementing any such laws and regulations that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal and obtain prior approval of the CO. Said price proposal shall be submitted within 15 calendar days from the date the Contractor receives notice of the laws and regulations giving rise to the increase in cost of performance. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO.

4.11.4. Notification of Environmental Spills. If the Contractor spills or releases any HM or HW substance into the environment, the Contractor or its agent shall immediately report the incident to CAFB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the Contractor and its agent.

4.11.5. The Contractor shall abide by all relevant and applicable Federal, State and Local laws and regulations, to include but not limited to AFMAN 32-7002, Environmental Compliance and Pollution Prevention.

4.12. GREEN PROCUREMENT PROGRAM (GPP). The Contractor shall comply with the GPP in accordance with Federal (EO 13423) and DoD and AF policies. Green Procurement is the purchase of environmentally preferable products and services. These products are preferred because they conserve resources, create less pollution and waste, or eliminate health and safety risks. The GPP includes these mandatory components:

(1) Recycled content products, also known as Comprehensive Procurement Guideline (CPG) Items http://www.epa.gov/cpg/products.htm

(2) Energy Star® and energy-efficient products; energy efficient standby power devices http://www.eere.energy.gov/

(3) Bio-based products http://www.biobased.oce.usda.gov/fb4p/

(4) Non-ozone depleting substances http://www.epa.gov/ozone/snap/lists/index.html

4.13. Cannon AFB Services. Contact the appropriate agency in case of emergency by dialing 911 from a base telephone. If calling from an off-base telephone, including cell phones, the following numbers apply:

1. Fire Dept.: 575-784-2578

2. Security Forces: 575-784-4111

3. Command Post: 575-784-2253

4.14. Safety Requirements. In performing work under this contract, the Contractor shall:

4.14.1. The FPCON level may change for real world events or for exercise scenarios which may prevent Contractor employees from entering or leaving the base until the situation has lessened.

Depending on the situation, Contractor employees shall react to FPCON requirements, and participate based on 27 SOW guidance provided through the CO.

4.14.2. Environmental Management System (EMS). All Contractor personnel shall complete EMS Awareness training prior to commencement of any activities. Training is available through the learning management system called The Environmental Awareness Course Hub (TEACH) at https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f. The Contractor shall submit the Awareness Training Certificates of Completion to the CO prior to any on-base performance under this contract. Use of Microsoft Edge, Google Chrome or Mozilla Firefox may be required to print certificates.

4.15. Continuation of Essential DOD Contractor Services During Crisis IAW DoDI

3020.41. This service is determined to be non-essential for performance during crisis according to DODI 3020.41, Operational Contract Support, and Paragraph 2.c. In the event of crisis, the Contractor will be notified by the Contracting Officer of the need to discontinue services due to contingency, base closure or other causes. If notification to discontinue services is not received, the Contractor shall be expected to continue performance in accordance with this contract.

5. APPENDICES

A. Deliverables B. Unscheduled Maintenance Instructions/Worksheet C. CAFB MAFR Contractor Guide (separate attachment) D. Hazardous Materials Forms (separate attachment) https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f

APPENDIX A

DELIVERABLES. All deliverables must meet professional standards and the requirements set forth in the applicable contractual documents. The Contractor shall be responsible for delivering all end items specified. The following items are outputs, which fall within the scope of this effort and which are illustrative of this type of work the Government expects to require. The following table lists deliverables.

TITLE DATE SUBMISSION AS OF

DATE:

DISTRIBUTION

PMI Plan (PWS para 1.4.1.) 30 calendar days. Award Date CO PMI Work Summary (PWS para 1.4.1.1.)

Two business days. Covered

Inspection Visit

COR

Reports and Records (PWS para 3.)

Two business days. Upon Request

CO

Identify Contract Manager (PWS para 4.1.)

Prior to any on-base performance under this contract.

Award Date CO

Manpower Reporting (PWS para. 4.2.)

By 31 October of each year.

Fiscal Year Web site provided in PWS

QCP (PWS para 4.3.1.) 10 business days. Award Date CO HazMat Worksheet (PWS para. 4.11.2.1 and 4.11.2.2.)

Three weeks prior to Hazardous Material being brought on CAFB.

Award Date CO

HazMat Usage Worksheet (initial use) (PWS para.

4.11.2.1 and 4.11.2.2.)

Three weeks prior to Hazardous Material being brought on CAFB.

Award Date CO

EMS Awareness Training Certificate (PWS para.

4.14.2.)

Prior to any on-base performance under this contract.

Award Date CO

APPENDIX B

UNSCHEDULED MAINTENANCE INSTRUCTIONS

1. Unscheduled Maintenance Definition. Unscheduled maintenance means work discovered during the course of contract performance that is within the general scope of the contract, not covered by the line item for the basic work under the contract, and necessary in order to satisfactorily complete the contract. The Contractor shall identify needed repairs and recommend corrective action during contract performance. Using the Unscheduled Maintenance Worksheet permits the Government and the Contractor to negotiate parts and labor which are within the general scope of the contract and are necessary to make repairs or prevent malfunctions but are not specifically identified and priced.

NOTE: The Government reserves the right to utilize other contract vehicles for maintenance/repair or replacement of CATM Range equipment or infrastructure system upgrades/modifications.

1.2. Unscheduled Maintenance Procedures.

1.2.1. The Contractor shall submit to the COR an Unscheduled Maintenance Worksheet describing the maintenance being proposed. The form, with all applicable fields completed, shall be submitted the same day of reported deficiency if the repair is intended to be performed while the Contractor is already present at CAFB or within five business days of reported deficiency for repairs that must be scheduled.

1.2.2. If the CO approves the repair proposal, repairs will be purchased through the Contractor by the 27th Special Operations Civil Engineer Squadron.

1.2.3. For any item with a cost over $500.00, the Contractor shall provide at least 3 competitive bids for each item requested, or provide justification for non-availability of competitive source.

1.2.4. The Contractor and CO will negotiate a firm-fixed-price settlement for the work. The Contractor shall not begin work until receipt of a signed/approved work request form or approval from the CO. The Contractor shall commence work and complete work by the mutually agreed upon dates stipulated in the form/memo.

1.2.5. Failure of the Contractor to provide the information required on the Unscheduled Maintenance Worksheet, within the specified timeframe, may be grounds for the Government to openly compete the maintenance work. Additionally, if the Government and the Contractor cannot agree upon a firm-fixed price for the maintenance request, the Government has the right to openly compete the maintenance work.

UNSCHEDULED MAINTENANCE WORKSHEET

Government Control Number __________ Contractor Control Number __________

1. Description of work to be performed:

2. Costs:

a) Labor: The total labor price shall include all labor costs.

Labor Number Price Total Classification of Hours Per Hour Labor price

Total of Labor Costs: $ _____________

b) Materials, Supplies, Equipment: Contractor shall identify all materials, supplies, and equipment required regardless of cost. For any repair cost in excess of $500.00 the Contractor shall provide at least three competing vendor quotes.

Vendor Name & Contact Info Item Cost

Total of Materials, Supplies, Equipment Costs $ ____________

c) Per Diem, in accordance with PWS paragraph 1.3.3.1:

Name Mileage Lodging Meals Incidentals Sub Total Person 1: ____________________________________________________________________________ Person 2: ____________________________________________________________________________ Person 3: ____________________________________________________________________________

Total of Per Diem: $ ____________

d) Total of all work request costs: $ ____________

3. Warranty period: Parts ___________ Labor ____________

4. Schedule of Work: Start ___________ Complete ____________ Days and Hours ____________

5. Other Conditions:

5. Other Conditions: ________________________________________________________________________________________________________________________________________________________________________