Case_File_Scanning.pdf
PDF 55 KB Posted
- Attached to
- Case File Scanning State and local contract opportunity
- Solicitation number
- Event 34800-13817
- Issued by
- Davidson County, Tennessee
About this file
This is a Request for Quotation (RFx) issued by the Tennessee Department of General Services, Central Procurement Office for case file scanning services. The solicitation seeks bids for three line items: 1,300 case file boxes, special handling services for 1,300 units, and travel and equipment setup. All items are scheduled for delivery to the Tennessee Bureau of Investigation (TBI) by March 4, 2026. The bidding period runs from February 16, 2026 at 2:45 PM CST through February 27, 2026 at 2:45 PM CST. Vendors must submit bids electronically through the EDISON supplier portal (https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST). The procurement contact is Stephen Seibert at the Tennessee Department of General Services, reachable at 615-253-2187 or stephen.seibert@tn.gov.
Bidders must affirm compliance with Tennessee state procurement regulations and certify that they are not debarred or suspended from federal or state contracts. Additionally, respondents must comply with the Iran Divestment Act (Tenn. Code Ann. 12-12-111) and affirm non-discrimination in employment practices. Unit pricing is required for each line item, though no pricing or budgetary information is specified in this document. Bids are limited to U.S. dollars, and freight terms indicate "Best Option Available" shipping. Vendors should not delay submission, as the EDISON system logs users out after 30 minutes of inactivity. Passwords expire every 90 days, and vendors are responsible for maintaining current profile information through the supplier portal.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Case_File_Scanning_scope.pdf | ||
| 34800-13817_Terms_and_Conditions.pdf |
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Text version
Event Description Procurement Contact: Stephen Seibert p. 615-253-2187.
Email: Stephen.Seibert@tn.gov
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
If the Review and bid on this event link included in the e-mail notification does not work, please go to https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST Log in with your vendor ID and password in order to search bid opportunities.
NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST (Maintain supplier information)
Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
General Questions Question UOM Best Worst Response The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Response Comments
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: TBI Call for Shipping Information United States
Contact: Stephen Seibert Phone: 615/253-2187 Email: stephen.seibert@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34800-0000013817 Sell RFx 1 Event Round Version 1 1 Event Name Case File Scanning Start Time Finish Time
02/16/2026 14:45:00 CST 02/27/2026 14:45:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Question UOM Best Worst Response
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes
Required: Yes Mandatory Response:Yes
Response Comments
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: TBI Call for Shipping Information United States
Contact: Stephen Seibert Phone: 615/253-2187 Email: stephen.seibert@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34800-0000013817 Sell RFx 2 Event Round Version 1 1 Event Name Case File Scanning Start Time Finish Time
02/16/2026 14:45:00 CST 02/27/2026 14:45:00 CST
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required:Yes Mandatory Response:No
Response Comments
We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.
Your responses will remain anonymous, and will have no bearing or consideration on contract award.
https://www.surveymonkey.com/r/stateoftncpocustomer
Required: No Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: TBI Call for Shipping Information United States
Contact: Stephen Seibert Phone: 615/253-2187 Email: stephen.seibert@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34800-0000013817 Sell RFx 3 Event Round Version 1 1 Event Name Case File Scanning Start Time Finish Time
02/16/2026 14:45:00 CST 02/27/2026 14:45:00 CST
Line Details Line: 1 Item ID: Line Qty: 1300 UOM: Each Bid Qty: 1300 Required: Yes Reserve Price: No
Description: CASE FILE BOXES
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 2 Item ID: Line Qty: 1300 UOM: Each Bid Qty: 1300 Required: Yes Reserve Price: No
Description: SPECIAL HANDLING
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 3 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No
Description: TRAVEL AND EQUIPMENT SET UP
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: TBI Call for Shipping Information United States
Contact: Stephen Seibert Phone: 615/253-2187 Email: stephen.seibert@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34800-0000013817 Sell RFx 4 Event Round Version 1 1 Event Name Case File Scanning Start Time Finish Time
02/16/2026 14:45:00 CST 02/27/2026 14:45:00 CST
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: TBI Call for Shipping Information United States
Contact: Stephen Seibert Phone: 615/253-2187 Email: stephen.seibert@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34800-0000013817 Sell RFx 5 Event Round Version 1 1 Event Name Case File Scanning Start Time Finish Time
02/16/2026 14:45:00 CST 02/27/2026 14:45:00 CST
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1300 UOM: Each Description: CASE FILE BOXES
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TBI
SHIP TO AS PER ATTACHED
SEE SPECIFICATIONS
XXX TN
United States
Quantity: 1300 Due Date: 03/04/2026 Freight Terms:
Ship Via: Best Option Available
Line: 2 Item ID: Line Qty: 1300 UOM: Each Description: SPECIAL HANDLING
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TBI
SHIP TO AS PER ATTACHED
SEE SPECIFICATIONS
XXX TN
United States
Quantity: 1300 Due Date: 03/04/2026 Freight Terms:
Ship Via: Best Option Available
Line: 3 Item ID: Line Qty: 1 UOM: Each Description: TRAVEL AND EQUIPMENT SET UP
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: TBI Call for Shipping Information United States
Contact: Stephen Seibert Phone: 615/253-2187 Email: stephen.seibert@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34800-0000013817 Sell RFx 6 Event Round Version 1 1 Event Name Case File Scanning Start Time Finish Time
02/16/2026 14:45:00 CST 02/27/2026 14:45:00 CST
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TBI
SHIP TO AS PER ATTACHED
SEE SPECIFICATIONS
XXX TN
United States
Quantity: 1 Due Date: 03/04/2026 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: TBI Call for Shipping Information United States
Contact: Stephen Seibert Phone: 615/253-2187 Email: stephen.seibert@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34800-0000013817 Sell RFx 7 Event Round Version 1 1 Event Name Case File Scanning Start Time Finish Time
02/16/2026 14:45:00 CST 02/27/2026 14:45:00 CST
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: TBI Call for Shipping Information United States
Contact: Stephen Seibert Phone: 615/253-2187 Email: stephen.seibert@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34800-0000013817 Sell RFx 8 Event Round Version 1 1 Event Name Case File Scanning Start Time Finish Time
02/16/2026 14:45:00 CST 02/27/2026 14:45:00 CST
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