Cancellation - 5400029924.pdf

This is a Notice of Cancellation of Solicitation issued by the South Carolina Department of Education for Captioning Services (Solicitation Number 5400029924). The solicitation, which was originally scheduled for award notification on July 9, 2026, has been canceled in its entirety prior to award. The original solicitation requested human-captioned services for recorded webinars, trainings, and promotional videos serving approximately 750,000 students and 60,000 educators across over 1,200 schools. The scope encompassed human captioning only—with artificial intelligence and computer-assisted captioning prohibited—across multiple digital formats including MOV, WMV, M4V, AVI, FLV, MPEG-2, and MPEG-4. The vendor was required to deliver captions in English, Spanish, French, German, ASL, and hybrid language combinations with 99% accuracy; complete captions within 48 hours of transmission; provide searchable transcripts and metadata extraction; ensure ADA/508/CVAA compliance; and offer live captioning services. The original proposal deadline was July 6, 2026 at 11:00 a.m. EST, with a question deadline of June 25, 2026. The contract term was scheduled to run from July 21, 2026 through July 20, 2031, with automatic annual renewal for one-year periods unless the state provided thirty days' notice of non-renewal.

The cancellation was issued on July 8, 2026, by Procurement Officer Deborah Stockman and was based on South Carolina Consolidated Procurement Code 11-35-1710 and Regulation 19-445.2097, with the determination that cancellation was clearly in the best interest of the State. The estimated quantity was 12,000 minutes per year, with pricing quoted as a dollar amount per human-captioned minute across five annual line items. South Carolina resident vendor preferences and resident subcontractor preferences applied if claimed and qualified. The department indicated that a new solicitation would be forthcoming.