CACO_Catch_Basin_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Cape Cod National Seashore (CACO)

Catch Basin Cleaning Services

D.1 BACKGROUND

The Cape Cod National Seashore (CACO) has 100 individual catch basins throughout the four (4) towns of Cape Cod for which the National Park Service is responsible, all of which require annual cleaning and inspection.

D.2 PURPOSE

The purpose of this requirement is to find a single qualified and responsible contractor with a minimum of three years’ experience specific to catch basin cleaning, hauling and disposal, and traffic management to provide services (the four option years, are subject to the availability of funds) that will help prevent breakdowns in the flow of storm water, prevent flooding, and reduce pollutants from getting into nearby water ways. The contractor shall provide all supervision, labor, equipment, and material necessary to successfully clean, remove, and properly dispose of sludge, dirt, and debris from catch basins, During and/or after cleaning operations, the contractor shall be responsible for inspecting catch basins for structural deficiencies and/or potential problems and report findings to the Government. The contractor shall also be responsible for providing reports and documentation to the Government that indicates the quantity/volume of debris/sludge removed, disposal method used, and the location of where debris/sludge was disposed.

D.3 PERIOD OF PERFORMANCE

The Period of Performance for this requirement is:

Base Year 10/1/2023 – 12/31/2023 Option Year 1 10/1/2024 – 12/31/2024 Option Year 2 10/1/2025 – 12/31/2025 Option Year 3 10/1/2026 – 12/31/2026 Option Year 4 10/1/2027– 12/31/2027

D.4 GENERAL PLACE OF PERFORMANCE AND HOURS OF OPERATION

All services will be located within the boundaries of the Cape Cod National Seashore all services specified shall be accomplished within the period of performance of the contract.

No work shall occur on the following Federal Holidays:

New Year’s Day – January 1st Martin Luther King Junior’s Birthday – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May

Juneteenth – June 19th Independence Day – July 4th Labor Day – First Monday in September Columbus Day – Second Monday in October Veteran’s Day – November 11th Thanksgiving Day – Fourth Thursday in November Christmas Day – December 25th

All work is to be scheduled and coordinated through the Contracting Officer’s Representative (COR). Work shall be scheduled in advance so that proper access to the area can be provided and shall be performed no earlier than 7:00 and must be completed by 5:00 PM ET/ED unless directed, otherwise, in writing, by the COR for catch basins and oil on water separators.

TASKS

Note: Any and all estimated measurements or detentions provided by the Government in this PWS is for information purposes only. It is the contractor’s responsibility to field verify all estimated measurements and dimensions. Any discrepancies found shall be provided in writing to the COR.

For this requirement the contractor is responsible and shall perform the following tasks annually:

D.4.1 Catch Basins (qty 100)

Dimensions of catch basins is unknown by the Government. It is the contractor’s responsibility to determine dimensions if it is important to pricing.

1. Clean 100 Catch Basins

2. Inspect 100 Catch Basins

a. Provide written report to the Government documenting any structural deficiencies and/or potential problems discovered during cleaning operations within 24 hours.

If the contractor observes a structural defect that will cause harm to life and or property, they shall report it immediately to the COR by phone and email.

3. Remove, transport, and properly dispose of all debris from 100 catch basins

a. Provide written report and documentation in accordance with D.5.2 to the

Government attached to all pay applications

D.5 Other Contractor Responsibilities

D.5.1 The contractor shall be responsible for and provide all travel necessary to complete the services described herein.

D.5.2 The contractor is responsible for disposing, recycling, reusing, or selling all debris/sludge at an entity that is licensed to receive material removed during cleaning process.

Whatever method the contractor chooses to legally dispose of the debris/sludge is required to be in conformance to all federal, state, and local laws and regulations with regard to type of materials removed and being disposed of.

D.5.3 The contractor is responsible for obtaining a receipt for each disposal at a licensed entity site and must provide one (1) copy of the receipt to the Government as an attachment when applying for payment/invoice in www.ipp.gov. The following information is the minimum that must be on the receipt:

CACO Catchbasin Cleaning # of Basins Town and area Eastham

Salt Pond Visitor Center 13

Doane Road 5 Nauset Road 8 Tomahawk Trail 3 Cable Road 1

Wellfleet Marconi Beach Road 4 Marconi Beach Parking 24 Helipad 1

Head Quarters Rear parking 1

Truro Dewline Road 1

Provincetown Provincelands Visitor Center 11 Race Point Road 2

Moors Road 8 Rt 6 16 Beech Forest parking lot 2 http://www.ipp.gov/

1. Waste disposal site and name of receiver

2. Time and date of disposal

3. Name of driver

4. Type of waste or material recycled (i.e. solid/trash, universal, hazardous, recycling, compost/organic)

5. The weight/volume of the material disposed

Failure to attach any or all receipts with an invoice in IPP will result in rejection and payment will be delayed until conformance.

D.5.5 The contractor shall utilize the ArcMap application and be responsible for updating workflow performed each day and/or progress made. It is the contractor’s responsibility to document work in progress and completed work with notes and photographs. The contractor shall coordinate with the COR the use of ArcMap and procedures specific to this requirement.

D.5.6 The contractor is responsible and shall maintain the discharge facilities (catch basin and oil/water separators) in such a manner so as to comply with all federal, state, local laws/regulations.

D.5.7 The contractor shall be responsible for all traffic control needs to safely perform all services pertaining to this requirement. All traffic control shall be in accordance with the most current edition of the Manual of Uniform Traffic Control Devices (MUTCD). The contractor is responsible for developing, maintaining, and submitting or resubmitting a requirement specific Traffic Safety Plan annually to the COR for review and approval.

The traffic safety plan can be general for traffic control as long as it is in accordance with the most recent edition of MUTCD. It does not have to be submitted for each work site.

No services shall be conducted until the COR has reviewed and approved the plan.

D.6 DELIVERABLES

Item Description Due 1 Daily Log(s) See D.5.5 Daily – See D.5.5

2 Disposal Ticket(s) See D.5.3 Attached to Pay Application – See D.5.3

3 Written Service Schedule Schedule developed in coordination with the COR

Emailed to COR and CS within 45 days after award

4 Written Traffic Control Plan See D.5.7 Emailed to COR and CS within 30 days after award

5 Written Quality Control Plan See D.15 Emailed to COR and CS within 14 Days after award

5 Written Safety Plan Entities plan to maintain all aspects of safety specific to the

Emailed to COR and CS within 14 Days after award https://mutcd.fhwa.dot.gov/ nature of the service. Must contain COVID-19 protocols.

6 Written Inspection Report(s)

Report delivered to the Government documenting any structural deficiencies and/or potential problems discovered/observed during cleaning operations.

Non-Emergency – Emailed to the COR and CS 24 hours after cleaning operations

Emergency – Phone call and emailed to the COR and CS immediately

7 Certificate of Insurance See Clause DIAR 1452.228-70 Emailed to the COR and CS within 14 days after award

8 Loss/Damage/Accident Report(s)

Written report describing any and all Loss/damage/accidents to contractor staff, equipment, and Government property experienced and/or caused by the contractor in the performance of all services

Non-Emergency – Emailed to the COR and CS 24 hours after cleaning operations

Emergency – Phone call and emailed to emergency services (911), COR and CS immediately

D.7 INSPECTION AND ACCEPTANCE

All structures shall be cleaned once a year.

Inspection and acceptance will be conducted by the COR or COR designee. Deliverables will be inspected, and the contractor notified by email of the COR/POC findings as described and stated in various Sections of the PWS and QASP. If the deliverables are not acceptable, the COR/POC will notify the contractor via email that the work is not accepted and the reason(s) why it was not found acceptable.

Services that do not meet the Acceptable Quality Level outlined in the Quality Assurance Surveillance Plan (QASP) shall be reperformed at no additional cost to the Government until the Acceptable Quality Level is brought within conformance. Failure to conform will result in non-payment until the quality level is met.

D.8 THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR

CONTRACT ADMINISTRATION

A. Contracting Officer: The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO/PA, is authorized to amend, modify, or deviate from the contract.

B. Contracting Officer's Representative (COR): The COR will be designated in writing at the time of award to assist the CO/PA in the day-to-day on-site administration of the contract requirements. The responsibilities of the COR include, but are not limited to;

1. Determining the compliance and adequacy of performance by the Contractor in accordance with the terms and conditions of this contract;

2. Requesting removal of unsuitable contractor employees;

3. Ensuring adequacy of schedule and Quality Control Plan, including changes;

4. Ordering re-performance of unacceptable work or performance by other mean, etc.

C. Point-of-Contact (POC): The POC will be used if an official COR cannot be designated at the time of award. The POC will not be designated in writing and will assist the CO/COR in the day-to-day on-site administration of the contract requirements.

D.9 DESIGNATION OF CONTRACTING OFFICERS REPRESENTATIVE (COR)

A. The Contracting Officer will designate a certified FAC-COR as the Contracting Officer's Representative (COR) at time of award. The COR will receive a designated COR Appointment Letter.

B. The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by a proper contractual document executed by the Contracting Officer prior to completion of the contract.

C. The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly.

(This does not apply to individual assignments which were issued by the Contracting Officer’s Representative provided they do not affect the delivery schedule or performance period stated in the contract.)

D. On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the Contracting Officer’s Representative requests effort outside the scope of the contract, the Contractor should so advise the Contracting Officer’s Representative. If the Contracting Officer’s Representative persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

E. The COR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

1. Approve Change Orders and Modifications

2. Take action to terminate the contract for default or Government convenience.

3. Make contract adjustments under the Differing Site Conditions clause.

4. Grant extensions of contract time.

5. Approve assignment of claims.

6. Make final decisions under the Disputes clause.

7. Make final acceptance under the contract.

8. Make final decisions under the Suspension of Work clause.

9. Make equitable adjustments.

10. Authorize change in amount of Payment Retention.

11. Approve subcontractors.

12. Approve payments with deductions or final payment.

13. Approve use and possession prior to completion.

14. Enforce the warranty provisions.

15. Issue any direction that would result in a possible change to contract requirements.

D.10 POINT OF CONTACT (POC)

The POC will be used if an official COR cannot be designated at the time of award.

The POC will not be designated in writing and will assist the CO in the day-to-day on-site administration of the contract requirements.

• The POC is responsible for administering the performance of work under this contract.

In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by a proper contractual document executed by the CO prior to completion of the contract.

• The CO should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual assignments which were issued by the CO provided they do not affect the delivery schedule or performance period stated in the contract.)

• On all matters that pertain to the contract terms the Contractor must communicate with the CO. Whenever, in the opinion of the Contractor, the POC requests effort outside the scope of the contract, the Contractor should so advise the CO. If the POC persists and there still exists a disagreement as to proper contractual coverage, the CO should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

• The POC has limited authority under this contract and responsibilities may include, but are not limited to:

1. Determining the compliance and adequacy of performance by the Contractor in accordance with the terms and conditions of this contract;

2. Requesting removal of unsuitable contractor employees;

3. Ensuring adequacy of schedule and Quality Control Plan, including changes;

4. Ordering re-performance of unacceptable work or performance by other means, etc.

5. Approval of invoices and submitted reports

D.11 CONTRACTOR'S REPRESENTATIVE

Upon contract award, the Contractor shall provide to the CO, the name, phone number and cellular phone number of the Contractor's representative and an alternate contact who is responsible for overseeing the performance of this contract. This person must be able to make decisions for the company. The Contractor's representative will report to the COR/POC

D.12 GENERAL LIABILITY INURANCE

The contractor shall be responsible for securing general liability insurance which will protect the Government from any claims, or litigation connected with any injury or damage resulting from his/her (and all subcontractors) actions while working under this contract, and further agrees to save and hold harmless the government, its agents and employees, from any and all claims, damages, suits at law or equity of whatever kind of nature from damages to or loss of property or injury or death to persons resulting directly or indirectly from attributable to the contractor in connection with this task order.

D.13 SAFETY

During the execution of this contract, the Contractor shall conform to the rules and regulations set forth by OSHA Safety and Health Standards, 29 CFR Part 1910 – General Industry Regulations.

The work area shall be maintained in a clean and safe condition at all times. The contractor shall, with the use of barricades, ropes, signs, or audible signals, take all necessary precautions to protect the work and safety of the public. Any accident or incident, with regards to the services under this contract, shall be reported immediately, in writing through email, to the Contracting Officer and COR.

The contractor shall provide the Government a written safety plan with COVID-19 protocols to the COR for review and approval prior to the commencement of any services.

D.14 UTILITY SERVICE

The Government will not provide any utility services.

D.15 DEFINITIONS

Clean: All walls scraped and/or power washed and/or jetted in each basin, pit, trench and pipe and all debris/sludge/cleaning liquid removed to the bottom. The aforementioned structures shall have no debris/sludge/cleaning liquid remaining in them. Any and all equipment within the pit shall have no debris/sludge/cleaning liquid remaining on them.

The basin/drain lid, frame and surrounding surface shall be swept clean, free of debris/sludge/cleaning liquid, two feet in all directions, with the exception of the back of the basin if curbing is present.

Cleaning: Occurs yearly and includes the effective use of all equipment, tools, and labor used to render basin, pit, trench, and pipe clean. Cleaning is only performed from the roadway.

Contracting Officer (CO): The person executing this contract on behalf of the Government, including any duly appointed successor and authorized representatives of the Contracting Officer acting within the limits of his/her authority.

Contracting Officer's Representative (COR): The on-site contract administrator for the Contracting Officer. The duties and responsibilities of the Contracting Officer’s Representatives are defined below in this Section or in a letter of designation issued by the Contracting Officer.

Contractor: The individual, partnership, joint venture, or corporation undertaking the execution of work under the terms of the contract and acting directly or through their agent, employees, or subcontractors.

Contract Specialist (CS): The primary liaison and contract administrator between the COR and the CO.

Equipment: All machinery and equipment, together with the necessary supplies for upkeep and maintenance, including tools and apparatus necessary for the proper execution and completion of the services.

Emergency: Any observation of harm/damage that threatens life and property

Non-Emergency: Any observation of harm/damage that is not a threat to life or property.

PWS: Performance Work Statement

QC: Quality Control: Actions taken by a contractor to carry out a written Quality Control Plan to ensure the performance of contracted services meet the PWS requirements

Quality Control Plan: A written document created by the contractor outlining the specific actions the contractor will take to ensure the performance of contracted services meet the requirements contained within the PWS.

Safety Plan: A written document that takes into consideration the risk assessment of the requirement and develops reasonable measures, concepts, behaviors, and disciplines to mitigate the assessed risk.

D.16 INVOICES

Invoices shall be submitted in arrears and no advance payments shall be authorized. The contractor shall submit invoices for payment as follows:

Invoices must be submitted to the Department of Treasury's Invoice Processing Platform (IPP).

All invoices are to be submitted online through IPP. See: https://www.ipp.gov/index.htm

All vendors must register at: https://www.ipp.gov/vendors/enrollment-vendors to establish an account in order to submit an invoice on this project. The benefits of registering with IPP include the ability to create invoices directly from a contract award and submit them electronically, as well as email notification when invoice(s) are paid, online payment history and email notification when you are awarded a new contract.

The email notification of payment is sent when a payment is distributed to your bank account and will include all pertinent payment information. For all questions related to IPP registration and issues with submitting invoices, please contact IPP Customer Support at 1 (866) 973-3131.

The contractor shall submit a final invoice within thirty (30) calendar days after the end of the Performance Period. After the final invoice has been paid the contractor shall furnish a completed and signed Release of Claims to the CO/CS. This release of claims is due within fifteen (15) calendar days of final payment.

In accordance with Prompt Payment Act (Public Law 97-177), contractors are to submit proper invoices for payment.

A proper invoice includes:

• Name and address of the Contractor

• Invoice date and invoice number

• Contract/order number

• Taxpayer Identification Number (TIN)

• Description, quantity, unit of measure, unit price, and extended price

• Location of where the waste was disposed of

• Description of the type of waste it was considered (solid/trash, universal, hazardous, recycling, compost/organic) and how much by weight or yards

• Shipping and payment terms (unless mutually agreed that this information is only required in the contract)

• Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice

The invoice must contain specific information as listed above or the invoice shall be returned to the contractor within seven days after receipt, noting reasons why it is not a proper invoice. The agency payment office will no longer “hold” or “pen and ink” the invoice in an attempt to correct

it. The contractor must correct and resubmit the invoice through the Invoice Processing Platform

(IPP).

Acceptance will be given by the COR after an inspection and verification of the work performed as defined in the contract specifications. Submit all invoice through email to the COR before uploading them into https://www.ipp.gov/index.htm for approval.

Failure of the contractor to upload an attached copy of invoice and requested documentation through IPP.gov will result in invoice being rejected.

https://www.ipp.gov/index.htm