C04b_Attachment 2_Ordering Procedures_1232SA26Q0547 .pdf
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- Attached to
- Element Scientific IDIQ Federal contract opportunity
- Solicitation number
- 1232SA26Q0759
About this file
This document outlines the ordering procedures, contract administration, and funding mechanisms for a USDA Indefinite Delivery/Indefinite Quantity (IDIQ) contract with Pacific Biosciences for supplies and services on an as-needed basis.
All USDA Departmental Management Offices, Mission Areas, and Agencies are authorized to place written Delivery/Task Orders under this IDIQ at any time during the ordering period. Orders must be issued by a USDA Contracting Officer with sufficient warrant authority and must conform to FAR 52.216-19 limitations, include a specific order/IDIQ number, specify pricing from the price list, and clearly define the performance period and location. Contracting Officers may contact Pacific Biosciences Account Managers to negotiate further discounts, and delivery costs must be quoted as Firm Fixed Price. Orders become binding upon issuance. Only USDA warranted Contracting Officers and designated Purchase Cardholders may place orders; agencies outside USDA are not authorized to use this contract. Before order placement, Contracting Officers must determine whether requirements constitute personal services (prohibited under FAR 37.104), temporary services (requiring compliance with 5 CFR Part 300, Subpart E), or inherently governmental functions (requiring FAR 7.503 determination). The IDIQ obligates a $100 minimum with additional funding through individual Delivery/Task Orders; once the first order satisfying the $100 minimum is issued, the IDIQ may be modified to deobligate the $100. The IDIQ Contracting Officer (Nicole McKenzie) maintains sole authority to approve IDIQ changes, while individual Delivery/Task Order Contracting Officers maintain sole authority for changes to their respective orders. Contractor performance is monitored through quarterly status reports submitted to the IDIQ Contracting Officer and Contract Administrator (Amber Sampson), with regular meetings required to review reports and discuss issues.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| C04c_Statement of Work_1232SA26Q0547.pdf | ||
| C04d_JOFOC_1232SA26Q0759.pdf | ||
| C04a_Attachment 1_Pricelist_1232SA26Q0547.xlsx | XLSX spreadsheet | |
| C04_Solicitation_1232SA26Q0759.pdf |
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Text version
Ordering Procedures
All supplies and services listed in this IDIQ may be procured by any USDA Office or Agency on an as needed basis. USDA is comprised of Departmental Management Offices, Mission Areas, and Agencies, all of which are authorized to place Delivery/Task Orders under this IDIQ.
Delivery/Task Orders under this IDIQ shall be made via written Delivery/Task Orders. Such Delivery/Task Orders may be issued at any time during the ordering period and shall be prepared by a USDA Contracting Officer of enough warrant authority in accordance with the terms and conditions of this IDIQ.
Any individual Task/Delivery Order shall conform to the limitations outlined in FAR 52.216-19 of the contract. A specific order/Delivery/Task Order number shall be included and shall specify the IDIQ number. All Delivery/Task Orders shall specify a price for the items identified in the price list. Contracting Officers shall contact Pacific Biosciences Account Managers to seek further discounts. Individual freight pricing will be negotiated at the time of the Delivery/Task Order. Delivery costs for each order must be quoted Firm Fixed Price.
Delivery/Task Orders shall clearly define the period and place of performance.
Orders issued become binding upon the issuance of the order.
Delivery/Task Order Contracting Officers shall also review each Delivery/Task Order and determine if a clause prescribed in FAR Part 27 Patents, Data, and Copyrights should be included. If the Delivery/Task Order Contracting Officer determines that a clause prescribed in FAR Part 27 should be included, it must be clearly defined in the Delivery/Task Order.
Only USDA, Warranted Contracting Officers and designated Purchase Cardholder may place Orders against this IDIQ contract. Agencies outside of the USDA are not authorized to use this IDIQ contract at this time.
All Delivery/Task Orders listed in this IDIQ may be procured by any USDA office or Agency on an as needed basis. USDA is comprised of Departmental Management offices, mission areas, and agencies, all of which are authorized to place Delivery/Task Orders under this IDIQ.
Before an order is placed, the Delivery/Task Order Contracting Officer/Ordering Contracting Officer shall review the requirement to determine whether or not it should be classified as temporary services then they shall comply with the authority, criteria, and conditions of 5 CFR Part 300, Subpart E, Use of Private Sector Temporaries, and agency procedures.
The requesting office shall also ensure that the requirement does not create an employer-employee relationship between the Government and the Contractor's personnel. Agencies shall not acquire personal services under this IDIQ. The requester shall evaluate their task(s)/project(s) to ensure that a personal services contract is not contemplated in accordance with FAR Subpart 37.104.
The items in the products/services list are not written to be, nor intended to be inherently governmental. However given the breadth of supplies and services that could potentially be ordered under this IDIQ, the Delivery/Task Order Contracting Officer shall ensure that a determination in accordance with FAR 7.503 is made prior to issuance of the order.
Delivery/Task Order Contracting Officers shall also review each order and determine if a clause prescribed in FAR Part 27, Patents, Data, and Copyrights should be included.
Funding The IDIQ will obligate the $100 IDIQ minimum. All other funding will be obligated via written IDIQ Delivery/Task Orders issued by individuals authorized to place Delivery/Task Orders as set out in Paragraph D "Ordering," above. Once the first Delivery/Task Order has been issued that satisfies the $100 IDIQ minimum the IDIQ may be modified to deobligate the $100 on the original award.
Contract Administration The IDIQ Contracting Officer is the only person authorized to approve changes to the IDIQ. This authority remains solely with the IDIQ Contracting Officer. In the event the Contractor effects any changes at the direction of any person other than the IDIQ Contracting Officer, the changes will be considered to have been made WITHOUT authority and NO adjustment will be made in the contract price to cover any INCREASE incurred as a result thereof.
For each individual Delivery/Task Order placed under the IDIQ, the Contracting Officer who places the order (the Delivery/Task Order Contracting Officer) is the only person authorized to approve changes to the order. This authority remains solely with the Delivery/Task Order Contracting Officer. In the event the Contractor effects any changes at the direction of any person other than the Delivery/Task Order Contracting Officer, the changes will be considered to have been WITHOUT authority and NO adjustment will be made in the contract price to cover any INCREASE incurred as a result thereof.
Each Delivery/Task Order shall identify deadlines and milestones for the work required. Work shall be inspected and accepted on a per-order basis by the agency placing the order. Any performance issues shall be reported to the IDIQ Contracting Officer.
Contractor performance will be monitored in accordance with the requirements of each order and by review of the quarterly status reports. Status reports will be emailed to the IDIQ CO/CA and will include accounting of all items for each order. The contractor shall meet with the IDIQ CO/CA during a regularly scheduled meeting or conference call in order to review the most recent status report and discuss any issues or concerns.
IDIQ Contracting Officer (CO) Nicole McKenzie
IDIQ Contract Administrator (CA) Amber Sampson
Delivery/Task Order Contracting Officer To be identified on each DO/TO
Contractor Point of Contact
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