C01 - PKG 047 Balance System - SingleSourceJustification Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106‐1 For

Over Micro‐Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C262‐20‐AP‐3718

1. Contracting Activity: Department of Veterans Affairs, VISN 22, VA Long Beach Healthcare System (VALBHS), Project 402, Phase 5. Contracting Agency: PCAC; 2237 #: 600‐20‐3‐391‐0127.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: Neuro Kinetics I‐Portal® NOTC (Neurotologic Test Center) to include delivery, installation, and training.

ITEM NUMBER ITEM DESCRIPTION QUANTITY

NOTC‐P BALANCE SYSTEM, TESTING, ROTATIONAL 1 each IN‐NOTC INSTALLATION, SYSTEM 1 job

TR‐NOTC‐S TRAINING 1 job

Total Estimated Value:

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This requirement is in support of the activation of the Veterans Affairs Long Beach Healthcare

System (VALBHCS) Project. Audiology at the VALBHCS requires a balance system to examine patients who have had a concussion. The current gold standard for clinical eye tracking is the

Neurolign Neuro Kinetics I‐Portal® NOTC. The Neurolign goggles provide 4D tracking to include torsional, horizontal, vertical and pupillometry measurements, and incorporates a tracker built into the goggle headset to ensure the patient is positioned appropriately during exam. This allows for more accurate positioning during all tests, and more specifically with Subjective Visual Vertical (SVV) and Subjective Visual Horizontal (SVH) tests. Neurolign’s proprietary geometric algorithms reliably track the pupil with an unmatched 0.1 to 0.02 degree of accuracy and is the only system on the market that can capture images at 99.996 Hz (Variability at only 0.24%). The hardware of NKIs chair is incredibly stable, which is essential for Vestibular Rehibition Therapy (VRT) and testing. Neorolign performs sinusoidal harmonic acceleration (SHA) through 1.2 Hz.

Additionally, current VALBHCS technicians already have experience with the Neurolign system. The most recent textbook for rotational chair testing, “Rotational Vestibular Assessment” which provides clinical case descriptions, full instructions on use and analysis uses the NKI system only as examples throughout text, which will be a great resource when training new staff and students. It provides an evidence‐based resource for our testing.

4. Description of market research conducted and results or statement why it was not conducted:

MANDATORY SOURCES PER VAAR 808.002(A)(1)- SUPPLIES:

1. Excess from other agencies (see subpart 8.1). A search was conducted on http://gsaxcess.gov/Fedsweb/Fedsweb, which returned the following results: No Results

2. Federal Prison Industries, Inc. (see subpart 8.6). Note: VAAR 808.002 Class Deviation states VA

Rule of Two takes precedence over FPI. A search was conducted on http://unicor.gov, which returned the following results: No Results

3. Supplies that are on the Procurement List maintained by the Committee for Purchase From

People Who Are Blind or Severely Disabled (see subpart 8.7). Note: VAAR 808.002 Class

Deviation states VA Rule of Two takes precedence over AbilityOne. A search was conducted on www.abilityone.gov, which returned the following results: No Results

4. Wholesale Supply Sources:

This requirement is for medical equipment and is not available through a wholesale supply source.

NON-MANDATORY SOURCES PER 808.004-70:

Medical FSC 65 “Mandatory” Source per VAAR 808.002: 808.004‐70 (Class Deviation) Language:

(b) VA strategic sourcing priorities and application of the VA Rule of Two. To provide medical supplies in Federal Supply Classification (FSC) groups 65 and 66 efficiently and effectively the VA, through previous reform initiatives, has implemented key strategic sourcing contract vehicles

(prime‐vendor and VA FSS). Contracting officers shall consider the prime‐vendor and VA FSS contract vehicles before using other existing contract vehicles.

1. Prime Vendor – A search was conducted on the Office of Procurement, Acquisition and Logistics website under the Prime Vendor Program at https://www.va.gov/opal/sac/mspvNG.asp, which returned the following results: No results

2. VA Non‐Expendable Equipment Program – A search was conducted of the SAC’s Non‐

Expendable Equipment Contracts at https://vaww.va.gov/opal/sac/contractsSearch.asp, which returned the following results: No Results

3. VA National BPAs – A search was conducted on VHA’s National Contracts SharePoint at https://vaww.pclo.infoshare.va.gov/PCLO/MMStrategicPlan/PEO/Lists/National%20ContractBP

ABOA/AllItems.aspx, which returned the following results: No Results

4. NAC ‐ A search was conducted on the VA National Acquisition Center’s MedSurge Catalog Search

Tool at https://www.vendorportal.ecms.va.gov/nac/MedSurg/List, which returned the following results: Contract # V797P‐4315B. The Micromedical Technology Inc. proposed or equal is however technically unacceptable.

5. GSA – A search was conducted on GSA Advantage at https://www.gsaadvantage.gov/advantage/main/start_page.do and GSA eLibrary at https://www.gsaelibrary.gsa.gov/, which returned the following results: No results.

6. VetBiz: A search conducted on VetBiz Vendor Information Pages using NAICS code 339112, which returned the following results:

This search returned 353 vendors. Responses were received from one vendor:

a. PJ Hilton, SDVOSB, provided specs for SYSTEM 2000, manufactured by Micromedical

Technologies, Inc. but the item was technically unacceptable. No authorized distributor letter was provided.

Table 1: VETBIZ RFI Responders

Vendor Verified Socio Source Lead Time

P J Hilton & Co. SDVOSB Micromedical

Technologies, Inc.

30 days

SOURCES SOUGHT NOTICE POSTED TO CONTRACT OPPORTUNITIES:

A sources sought notice was posted to Contract Opportunities at www.beta.sam.gov with the required salient characteristics using NAICS code 339112 which returned the following results:

One vendor responded to the sources sought FBO posting. PROAIM America’s, LLC offered an

“equal” product to what was provided in SOW. PROAIM provided an Authorized Distributor

Letter from Neurolign.

Table 2: Sources Sought Responders

Vendor Verified Socio Source Lead Time

PROAIM Americas, LLC SB Neurolign 14 weeks ARO

Small Business Administration: A search utilizing SBA’s DSBS quick market research function for

NAICS 339112. Not all SDVOSBs or VOSBs registered in SBA are registered in VIP which is the reason for the discrepancy in numbers between SBA and VetBiz.

Table 3: SBA DSBS Results

Economic Group Number of Firms Found

Woman or Women Owned 671

Currently 8(a) Certified 72

Veteran 846

Service‐Disabled Veteran 636

Currently HUBZone Certified 117

Currently SDB Certified 11

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106‐1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Grace E Kelly Date Contracting Officer