C-5 Panels 2025 SOW.docx

STATEMENT OF WORK (SOW)

C-5 AIRCRAFT PANELS

Section 1: Scope

1.1 This acquisition supports structural honeycomb panels used on the C-5 aircraft. Items managed and/or procured by the Defense Logistics Agency (DLA) for the United States Air Force (USAF) will be covered. The goal of this project is to meet customer material availability needs and ensure manufacturing quality of the panels, while minimizing Production Lead Times (PLTs). Most C-5 panel demand is unpredictable and not discovered until depot maintenance is underway making it imperative production lead times are within C-5 depot maintenance flow schedules to avoid aircraft maintenance delays.

1.2 Attachment 1 lists the parts that may be ordered under the contract. PLT benchmarks are covered in Paragraph 3.15.

1.3 A multiple-year, Firm-Fixed-Price, Indefinite Delivery/Indefinite Quantity (ID/IQ) contract will be established. There will be one (1) five-year base period of performance with an option of one (1), five-year option period, for a total potential period of performance of ten years.

Section 2: Applicable Documents

Attachment 1 – C-5 Panel NSNs – Air Force & DLA-managed Attachment 2 - C-5 Panels Requiring Engineering Source Approval

Section 3: Requirements

3.1 The contractor shall provide C-5 panels to the Government on demand, and in accordance with the terms of the contract.

3.2 The DLA Aviation and USAF activities below may issue delivery orders for the items in the contract. DLA Aviation, located in Richmond VA, will administer the basic contract, but each activity that issues an order, shall administer that order. For purposes of identifying authorized ordering activities, this section of the SOW is considered ‘the schedule’ as referenced in Defense Federal Acquisition Regulation (DFARS 252.216-7006). The ordering activities are:

· DLA Aviation, Richmond VA (to include any DLA detachments)

· Warner Robins Air Logistics Complex, Robins AFB GA

3.2.1 Ordering authority for any additional DLA or Military Service activity may be added by bilateral modification to the contract.

3.2.2 The contractor shall deliver the items to the location(s) specified in each delivery order.

3.3 The contractor shall ensure the quality and timeliness of all deliveries. As the Government’s source for the items, the prime contractor will be responsible to the Government for the cost, quality and timely delivery of all items.

3.4 Any potential source must be qualified in accordance with the design control activity’s Source Qualification Statement (SQS) and the associated Qualified Supplier List (QSL) as approved by the C-5 engineering activity, AFLCMC/WLSEBA (C-5 Galaxy Division).

3.5 All panel production shall occur at only the location(s) listed in the approved QSL. All production quantities delivered under the contract shall be produced by a qualified source on the QSL. As the ESA has already pre-qualified suppliers on the QSL, First Article Test (FAT) requirements are not applicable.

3.5.1 Panel suppliers shall maintain the qualification requirements outlined in the SQS document throughout the duration of the contract. If during contract performance a panel supplier is unable to comply with any of the SQS qualification requirements, the supplier shall notify the engineering support activity and the DLA Contracting Officer by phone and email within 24 hours of discovery to describe the circumstances and discuss remediation steps.

3.6 The contractor shall establish, implement, document and maintain a quality system that ensures conformance to all contractual requirements and meets the requirements of ISO 9002 or AS9100 (or authorized equivalent).

3.6.1 The contractor shall be solely responsible to the Government for all Quality Deficiency Reports (QDRs) submitted against the items they provide under this contract. The Government will not discuss or attempt to resolve product quality issues directly with a subcontractor.

3.7 Packaging will be in accordance with MIL-STD-130.

3.7.1 Unique Item Identifier (UID) marking in accordance with DFARS 252.211-7003, Item Identification and Valuation, is required for items with a unit price of $5,000 or more, or specific items less than $5,000 as identified in the basic contract and/or the delivery order. Radio Frequency Identification (RFID) in accordance with DFARS 252.211-7006, Radio Frequency Identification, is required for items shipped to the locations specified in the clause.

3.8 All items will be Freight-On-Board (FOB) Origin. Inspection will occur at Origin.

3.9 The Government will not be responsible for buy-back of actual or committed inventory and/or finished or raw materials purchased by the contractor in anticipation of satisfying future delivery orders under this contract.

3.10 The Contractor and the Government shall participate in collaborative demand forecasting meetings as needed. The objective of these meetings will be to increase the flow of information between all parties and improve the accuracy of the demand projection for those items included under the contract. While the Government will share panel forecast data as available, contractors are reminded that forecasts are subject to change and can vary widely from initial forecast projections.

3.10.1 Collaborative forecasting meetings will be held as needed, at an agreed upon periodicity. The meetings can be held face-to-face at a mutually agreed upon location, by video teleconferencing (VTC), or by teleconference.

3.10.2 Collaborative demand forecasting is for planning purposes only. The Government is not obligated to purchase any items or materials purchased by the contractor as a result of the collaborative demand forecasting process.

3.11 Using the formula below, On-Time Delivery (OTD) will be measured at the end of each twelve-month period of performance.

OTD % = (TOR/TOD) *100

Where:

OTD% = On-Time Delivery Rate (rounded to the nearest tenth of a percent) TOR = Total orders received IAW the contract delivery schedule TOD = Total orders due-in during given period of time

3.11.1 The contractor is expected to a minimum OTD rate throughout the life of the contract. The Government’s minimum OTD rate by period of performance is outlined below:

3.11.2 Quarterly OTD will be computed to assess contractor performance and identify potential OTD concerns. The Government will share quarterly OTD reports with the Contractor. The Contractor may notify the Contracting Officer of any discrepancies they find between their OTD data and the Government’s OTD data. This notification should occur within 15 days of receipt of the quarterly Government OTD reports.

3.11.3 The Contractor will submit a plan of action and milestones for items failing to meet Paragraph 3.11.1 OTD standards. For prolonged inability to meet OTD standards, the Government reserves the right to seek consideration, and/or removal of parts from contract, and/or removal of the Contractor from the engineering source activity’s QSL; and/or negative impacts to the Contractor Performance Assessment Rating System (CPAR) report.

3.12 On an annual basis, the Government and the contractor shall conduct a Program Management Review (PMR). The purpose of the PMR is 1) reconcile period of performance metrics, 2) discuss the upcoming period of performance, 3) promote an open dialogue between the contract parties, 4) identify and resolve problems associated with execution of the contract, and 5) discuss mutually beneficial process improvements relating to execution of the contract. The PMR may be held in conjunction with a collaborative forecasting meeting.

3.12.1 Ad hoc issues and performance communications are highly encouraged at any time the Government or the supplier needs to discuss an emergent delivery or quality issue.

3.12.2 At contract award, the Government will provide ESA Technical POCs and contact information to facilitate short-fused technical interface exchanges. Any contractor Request for Variance (RFV) shall be submitted per Paragraph 3.16 below.

3.13 No Government Furnished Material (GFM) will be provided. Should DLA have raw panel material the contractor wants to purchase as Contractor Furnished Material (CFM), the supplier should contact the DLA Contracting Officer. Any purchases from DLA will be made via FedMall at DLA’s Standard Unit Price (SUP), which includes DLA’s current cost recovery rate. Any DLA-managed material purchased will be considered CFM and cannot be justification for inability to meet OTD standards.

3.14 This contract will require Contractor Performance Assessment Rating System (CPARS) reporting. Performance information will be collected and reported in accordance with established procedures and the information will be available for Government use and collection for the purpose of past performance evaluation.

3.15 Suppliers are encouraged to offer the most aggressive, and realistic delivery time, for each part. The maximum initial delivery date for a first-time order of a part will be 180-days (up to 360 days for complex parts) from order receipt. Contractors are encouraged to propose shorter initial delivery dates (less than 180 days), whenever feasible. Following delivery of the first-time order of a part, subsequent deliveries will be made using a revised delivery time of 90-days from order receipt. See Paragraph 3.15.1 below for delivery expectations.

3.15.1 If a supplier has manufactured a C-5 panel on this contract for the Government since April 2021, the initial and subsequent delivery dates shall be within 90-days of order receipt. If a Contractor is unable to support the initial 90-day delivery date, the Contractor shall provide a detailed explanation of the proposed initial delivery date to the Contracting Officer.

3.16 The supplier may submit a Request for Variance (RFV) using DD Form 1694 which is properly filled out through block 25. The form will be submitted to the DLA Aviation Contracting Officer by email with a courtesy copy going to the USAF C-5 ESA. If the supplier is requesting an RFV for a raw material change, the RFV must clearly articulate the need for the alternative raw material, how long the current material would take be received, and how the proposed alternative material will meet or exceed the performance characteristics of the current Technical Data Package (TDP) material. The ESA will be the sole organization to approve or disapprove any RFV request.

3.17 For any part or assembly drawings that refer to aircraft LOFT data or other curvature data, the delivery of 3D models for the part or assembly is required with the delivery of the part/assembly. This information will be provided, via CDRL, as part of the contract award documents.

Attachment 1 – C-5 Panels NSN List (Schedule B)