BRAND NAME JUSTIFICATION.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP

Attachment 2 for 36C247-21-AP-1297

OFOC SOP Revision 10 Original Date: 03/22/11 Revision 10 Date: 09/10/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

BRAND NAME ONLY

Acquisition Plan Action ID: 36C247-21-AP-1297

1. Contracting Activity:

Department of Veterans Affairs, VISN 07, Ralph H. Johnson VA Medical Center 109 Bee Street Charleston, S.C. 29401 Funding UID: 534-21-3-2715-0222, VA-20-00098685, Contracting UID: 36C247-21-AP-1297.

2. Nature and/or Description of the Action Being Processed:

The Ralph H. Johnson VAMC is seeking Justification and Approval for other than full and open competition (>$250K) to be awarded for the Vocera Communication system. This requirement is for the Brand Name product (Vocera) and the requirement will be set aside for SDVOSB. This need is to continue the service, licenses, and hardware use from the current contract set to expire on May 31, 2021.

This action will be a new Firm-Fixed-Price contract with a base year and 4 one-year options for, vendor maintenance and support. Since it’s installation in 2017, the Vocera system has become an integral and heavily relied upon communication system for both clinicians and support staff. It is integrated with our patient alarm systems and is built into the SOPs of nearly all hospital services. Failure to renew the service of this contract would result in catastrophic breakdown of hospital operations.

Estimated cost; $901,354.33.

Year POP Description Price

Base 6/1/21 -5/31/22 VOCERA PM and

Support Contract

$173,413.46

Option 1 6/1/22 -5/31/23 VOCERA PM and

Support Contract

$176,740.84

Option 2 6/1/23 -5/31/24 VOCERA PM and

Support Contract

$180,168.02

Option 3 6/1/24 -5/31/25 VOCERA PM and

Support Contract

$183,698.04

Option 4 6/1/25 -5/31/26 VOCERA PM and

Support Contract

$187,333.97

TOTAL: $901,354.33

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Brand Name commercial off-the-shelf (COTS) Vocera communication badges to replace end-of-life Vocera communication system equipment in the Ralph H. Johnson (RHJ) VAMC

The Vocera Communication system has already been installed and is in use, this contract would continue operations of an existing system. The Medical Center has made a substantial investment in the current Vocera Communication Badges and continues to improve integration of the communication badge into the Nurse Call System and extended services to our CBOCS.

FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is for the Vocera Communication system in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( )(6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302- 7

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): In the case of Vocera, this requirement is a follow-on contract for continued use of a highly specialized system. Failure to provide the licenses, service, and hardware of the Vocera Communication system product, in lieu of another product, would result in substantial and unjustifiable cost as it would duplicate extensive work already completed.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

RHJVAMC has conducted market research and has identified at least two SDVOSBs that can supply this product.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated cost is GSA FSS pricing taken from an informal quote provided to the customer by the incumbent Contractor (a SDVOSB) it’s considered fair and reasonable on GSA Contract#

GS-35F-0858N.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Two SDVOSBS' were identified via VipVetBiz under NAICS Code 541519 that can provide Brand Name

Vocera Badges for this requirement. One SDVOSB was found on GSA, Government Marketing &

Procurement, LLC (Incumbent) and the other SDVOSB, Nitro on the Open Market.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Government Marketing & Procurement - SDVOSB

Nitor – SDVOSB

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

N/A - Brand Name Only

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

OFOC SOP Revision 10 Original Date: 03/22/11 Revision 10 Date: 09/10/2020

FURBUSH 1723407 Date: 2021.02.09 11:47:35-05'00'

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

David Parente 1018513

David W. Parente Contracting Officer Digitally signed by David Parente 1018513

Date: 2021.02.04 12:47:11 -05'00'

02/04/2021 Date

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K):

I certify the justification meets requirements for other than full and open competition.

Date LaToyer Furbush NCO7 Branch Chief Ralph H.

Johnson VAMCC

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $68 million) or approve ($700K to $68 million) for other than full and open competition.

Joseph P. Maletta Date Executive Director, RPO East VHA Head of Contracting Activity (HCA)