BPA Terms and Conditions.docx

BPA TERMS AND CONDITIONS

Pursuant to the Federal Acquisition Regulation (FAR) 13.303, Blanket Purchase Agreements (BPAs), the Contractor agrees to the following terms of a BPA exclusively with Claremore Indian Hospital:

(1) Description of Agreement: The supplier shall furnish supplies or services if and when requested by the Contracting Officer or authorized representative of the Contracting Officer during the term of this agreement. The following contract services can be ordered under this BPA.

Any subsequent pricing changes must be agreed upon by both parties.

All orders placed against this BPA are subject to the terms and conditions, as noted.

(2) The government is obligated only to the extent of authorized purchases actually made under this BPA.

(3) The dollar limitation for each individual purchase under this BPA shall not exceed the simplified acquisition threshold ($150,000.00).

(4) The following individuals are hereby authorized to place orders under this BPA within the dollar limitations specified: WILL BE PROVIDED AT TIME OF AWARD.

(5) All shipments under this agreement shall be accompanied by delivery tickets or sales slips that contain the following minimum information:

1. Contractor Name, Address, Phone Number, billing contact name and e-mail address

1. BPA Number

1. Date of Purchase

1. Date of Delivery or Shipment

1. Unique invoice number

1. Itemized list of supplies or services furnished

1. Quantity, Unit Price, and Extension of each item, Less applicable discounts

1. Contractor Name, Address, Phone Number, billing contact name and e-mail address

1. BPA Number

1. Invoice Date

1. Unique invoice number

1. Tax Identification Number (TIN)

1. Call Number or Order Number (if applicable) as shown on the award document

1. Discount Terms (if applicable)

1. Banking information: Bank Routing Transit Number (nine digits) and last 4 digits of bank account number (for verification)

1. Specific description of Work relating to invoice, including service period dates (if applicable)

1. Invoice Amount The Vendor shall submit their original invoice to Oklahoma City Area Office, 701 Market Drive, Oklahoma City, Oklahoma 73114.

The Vendor agrees to submit a copy of the invoice each time an invoice is generated to Claremore Indian Hospital, with Attn:

Kim Hall, Lead IP Pharmacy Tech 101 South Moore Avenue Claremore, Oklahoma 74017-5047

(12) The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.

(13) Tax Exemption: Claremore Indian Hospital is a Government entity with the U.S. Department of Health and Human Services; therefore, all purchases are tax exempt.

DOCUMENTS, EXHIBITS AND ATTACHMENTS

END OF SECTION

Attachment 1:

Statement of Work (SOW) Semiannual Testing and Certification of IV Hoods and Rooms

1. PURPOSE OF THE PROJECT

The Claremore Indian Hospital, Indian Health Services has a requirement for Testing and certification of IV hoods and rooms.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide semiannual testing and certification of IV hoods and rooms to meet the USP 797 and USP 800 guidelines for compounding, this testing is used to certify and test air and surface samples for the performance of the IV and BSC hoods, positive and negative pressure rooms and the Ante room.

3. PERIOD OF PERFORMANCE

The base year Period of Performance will be 12 months from date of award with four (4) twelve (12) month option years.

4. LEVEL OF EFFORT

4.1. The contractor shall provide all labor, materials, service, travel, to come to the facility and perform on-sire certification of equipment and samples.

4.2. The testing shall include (1) one Laminar Flow Clean Bench NuAire hood certification model # NU-301-530, (1) one Class II B2 Chemo NuAire hood certification model # NU-430-400, viable air and surface sampling, HEPA filter test and certification in the IV, Chemo and Ante Rooms, lab analysis and identification as needed to meet USP 797 and 800 guidelines.

4.3 The contractor shall contact Claremore Indian Hospital to arrange date and time with Inpatient Pharmacy staff to perform testing at least 30 days prior to the certificates expiration date.

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management.- (Security Clearance for on-site human services)

5.2. The US PHS Claremore Indian Hospital is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Claremore Indian Hospital official, presenting valid identification, smoking restriction and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning operations of Claremore Indian Hospital. Such action(s) could result in violation of the contract and possible legal actions.

5.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of because of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

5.5. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: N/A

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

6.4. Personnel Qualifications: N/A

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1 N/A

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall provide all labor, materials, Service, travel, to come to the facility and perform on-site certification of equipment and samples to be scheduled in April and October.

9. CHANGES TO THE STATEMENT OF WORK (SOW)

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE METRIX

10.1. Did the contractor arrange a date and time for sevices with Inpatient Pharmacy at least 30 days in advance of the certifacations expiration date? Yes or No

10.2. Did the contractor show up at the date and time arranged? Yes or No

10.3. Did the contractor comply with the USP 797 and USP 800 guidelines? Yes or No