BPA Solicitation.pdf

26 May 2020

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 6 CONTRACTING SQUADRON

SUBJECT: Establishment of Blanket Purchase Agreement (BPA) for Lodging

1. The 6th Contracting Squadron proposes to establish a Blanket Purchase Agreement (BPA) for Lodging; items desired are contained in the attached price list. Please keep in mind, a BPA is not a binding contract, they are agreements, and as agreements, prices must be set prior to any orders being placed against the BPA. Additionally, since it is an agreement and not a contract, either party may choice to terminate an agreement provided a 30-day notification is given.

2. In addition to the price list, please find attached general terms and conditions of a BPA. If you are interested in establishing a BPA with my office, please complete the attached price list of any and all items your company can supply, do not add any items to list. Your prices should be as low or lower than those charged your most favored customers, including any discounts for prompt payment. My office will establish at least one BPA for Lodging. Who is actually chosen for the agreement will be determined and based solely on pricing, so I cannot stress enough, include your best pricing terms.

Furthermore, pricing for the initial year of this agreement shall not be revised unless authorized by a Contracting Officer.

3. Return the attached price list with your pricing to my attention no later than 10 June 20 at 4:00 P.M.

EST as I intend to have this BPA in place and effective beginning 15 June 20 (est). If your company is selected to establish an agreement with, I will forward you additional information to complete.

This information will include how calls are placed, as well as a list of individuals who are authorized to place calls for this proposed agreement.

4. Tax is exempt from the payment of Florida state and local sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased.

5. Price lists can be e-mailed to SSgt William Sanchez at william.sanchez.12@us.af.mil. I recommend you call our office after your price list is sent, as it is your responsibility to ensure it’s received no later than 10 June 20 at 4:00 P.M. EST to my office. Should you have additional questions, please do not hesitate to call SSgt William Sanchez at 215-850-8902.

WANDA D. NOEL, Civ, DAF Contracting Officer

Attachments

1. Terms and Conditions (IAW FAR 13.303-3)

2. BPA Price List

3. Statement of Work

4. Provisions and Clauses

5. JTR Rates

Attachment #1

TERMS AND CONDITIONS

(IAW FAR 13.303-3)

1. This is a “Blanket Purchase Agreement” (BPA) which is a simplified form of a monthly charge account.

If awarded, you will be authorized to provide Lodging, in accordance with the attached Schedule and Price List, when called by the Contracting Officer or their designated representative(s) during the period of 15 June 2020 through 14 June 2025 (est).

2. It is understood and agreed that this BPA obligates the government only to the extent that authorized calls are actually made against it and then only when delivery against such calls has been completed.

A. Either party may modify or may cancel this Agreement, including Paragraphs a and b hereof, in its entirety upon thirty (30) days written notice to the other party. Except the Government may cancel this Agreement at any time if the parties fail to agree upon any deletion, amendment, or addition to this Agreement which statute, Executive order, the FAR and/or this Supplement requires. No deletion, modification, addition to, or cancellation of this Agreement shall affect any contracts therefore entered into between the parties in which this Agreement or portion thereof has been incorporated by reference.

B. This Agreement will be reviewed, as a minimum, annually before the anniversary of its effective date, and revised to conform to all requirements of statues, Executive orders, or the FAR and its Supplements. An agreement modifying this BPA or the issuance of a superseding BPA shall evidence this revision.

C. The Government is obligated only to the extent of authorized purchases actually made under the

BPA.

3. Prices to the government are in accordance with the price list submitted by the contractor and approved by the contracting officer. Prices to the government shall be as low or lower than those charged supplier’s most favored customer favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment. Prices shall not exceed the GSA per Diem Rates in effect.

4. The BPA ceiling limit is $4,000,000.00.

5. The dollar limitation for each individual call under the BPA is $100,000.00.

6. Invoices. For calls exceeding $25,000, the method of payment will be an invoice/receiving report submitted in Wide Area Workflow (WAWF) with invoicing instructions attached to each call.

An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Note(s):

Each invoice the Contractor submits under this contract shall be submitted and shall cite the date, BPA number, call number(s), and description(s). Additional information regarding preparation and submission of invoices is contained in FAR clause 52.212-4 (i), Contract Terms and Conditions – Commercial Items (Payment).

7. The Contracting Officer will provide the Contractor a list of individuals authorized to purchase/request rooms under this BPA identified by organizational component, the component, and the dollar limitation per purchase for each individual.

8. Each delivery will be accompanied by a delivery ticket which will contain all of the following information (as a minimum):

a. Name of supplier.

b. BPA number.

c. Date of call and call number.

d. Name of person placing the call.

e. Itemized list of supplies/services furnished.

f. Quantity, unit price, and extension of each item, less applicable discount.

g. Date of delivery.

8. A summary invoice shall be submitted at least monthly or upon expiration of the BPA, whichever occurs first, for all calls made during a billing period, identifying the invoices/receipts covered therein, stating their total value, and supported by receipted copies of the invoices/receipts.

9. Price lists will be furnished to the Contracting Division as requested by the Contracting Officer. Price list must include all items to be covered under the BPA. Beginning and expiration dates of the price list must be included. If at any time during the period of performance there is a price change, or a new item added, a new price list must be submitted. Please allow up to 14 calendar days grace period between submission of the new price list, if any.

10. The Government reserves the right to cancel this BPA at any time and is bound only to the extent that the Contractor must be given 10 days written notification prior to exercising this right.

Attachment #2, Price List

26 May 2020

MEMORANDUM FOR:

FROM: 6 Contracting Squadron 2610 Pink Flamingo Avenue MacDill AFB, FL 33621

SUBJECT: Blanket Purchase Agreement (BPA) Price List for Lodging

1. Please provide prices for Standard Single & Double Occupancy Rooms.

ITEM DESCRIPTION PRICE (Per Day)

0001 May through September 2020 $ ______ (Rates cannot exceed JTR rate identified in the SOW)

0002 October through December 2020 $ ______ (Rates cannot exceed JTR rate identified in the SOW)

0003 January through April 2021 $ ______ (Rates cannot exceed JTR rate identified in the SOW)

Acknowledgment

Hotel Name, Location

Contact Information: Email & Phone

Name, Title, and Signature of Contractor Representative