Attachment 3 - Statement of Work.pdf

STATEMENT OF WORK

CONTRACT LODGING

927 FSS/CC requests the establishment of Blanket Purchase Agreements (“BPA”) with off-base lodging properties to support Air Force Reserve Inactive Duty Training (“IDT”) lodging requirements when on-base lodging is not available. The selection process should include the following guidelines to the fullest extent possible: Single or double occupancy rooms will have a bed for each occupant w/pillow, two sheets, firm mattress, mattress pad or cover, blankets, bedspread, wall-to-wall carpeting (desired) or other floor covering. A wall switch near the entrance door for at least one lamp, table or wall mounted lights for each bed, color TV, closet or hanger space (minimum of 24 inches/9 hangers) per bed, iron, ironing board, smoke detectors, individual thermostats, telephone, notepad w/ pen, bathrooms, vanity mirror, light with grounded electrical outlet and exhaust fan/privacy outside window. 6 ARW members may use this BPA for lodging needs, if approved by the CO in advance.

Services will include vending areas, 24-hour check in/check out, wake-up service, message service, central TV antenna or cable TV, room identification/directory signs, smoke detectors in the hallways, air conditioning, ice machines, adequate parking spaces for all guests, TV/radio directory. Local information packet, passenger/baggage loading/unloading zones, and secure luggage storage areas for guests when rooms are not immediately available upon check in or for storage upon check out.

The total minimum requirement capacity of 110 rooms. Peak utilization periods will be for Unit Training Assemblies (“UTA”). The anticipated UTA schedules will be provided at the beginning of each Fiscal Year (FY) for the duration of this agreement. The current FY UTA schedule is as follows:

The hotels selected need to fall within a 15-mile radius from MacDill Air Force Base (“AFB”). Hotels are not required to provide shuttle service to and from the base. Although GOVs are not issued to IDT personnel, most members will have either POV, procure rental vehicles upon arrival, or be provided alternative transportation by their organizations.

Per the Joint Travel Regulation (JTR), the “not to exceed” daily lodging rates for FY shall apply. Additionally, BPAs shall be established directly with each hotel and not a “middle man” such as a booking agency. They must include the 927th ARW Lodging Manager (927 FSS/SV) Services ART lodging reservations staff as personnel authorized to place calls against the BPAs for Reserve Lodging requirements.

Hotels are subject to a Fire Safety inspection, which will ensure the following Life Safety Items are inspected and meet the requirements of National Fire Prevention Association (“NFPA”) Life Safety Code 101: exit lights, fire extinguishers, smoke detectors (rooms), exits (blocked/locked), fire pump, sprinklers, fire detection system, fire reporting instructions, fire evacuation instructions, cooking requirements, emergency lights, construction. Hotels are also subject to annual spot checks as well as a Public Health inspection and must comply with the following areas:

g. Do bathrooms have hot/cold running water?

3. COMMON AREAS

a. Do common areas (lobby, stairways, hallways, etc.) have adequate lighting?

b. Is there adequate ventilation in these areas?

c. Are there adequate public restroom facilities? Are they clearly marked? Are they clean, in good repair, and properly supplied with toilet tissue, soap, paper towels, waste receptacles, and hot/cold running water?

d. Do stairways have safety trips/handrails as needed?

e. Are walls, carpets, drapes, and furnishings clean and in good repair?

4. KITCHEN/DINING FACILITIES (Extended Stay Properties)

a. Is there adequate ventilation in these areas? Are kitchen/dining areas free of objectionable odors?

b. Are dining areas clean, in good repair, and adequately furnished?

c. Do kitchens/dining areas have adequate lighting?

d. Is the bar/kitchen equipment maintained in a sanitary manner?

e. Are foods prepared and stored in a sanitary order?

f. Are storage foods properly protected from contamination/spoilage?

g. Are all dishes, utensils, pots/pans, and glassware used in the preparation and servicing of foods and beverages properly cleaned and sanitized after use?

h. Do kitchen personnel handle foods and food contact in a sanitary manner?

Hotels must also comply with safety standards outlined in AFMAN 91-203, Chapter 4, Services Operations.

MULTIPLE DUTY TOURS:

Lodging reservations for multiple tours (back-to-back), regardless of the type of duty performed (active duty or IDT), are considered one lodging (reservation) requirement. Members pay for the active duty portion of the stay; the wing/unit pays for the IDT portion under direct billing procedures. Multiple tours (who pays for what dates, e.g.

“member pays for these dates” or “unit pays for these dates”) will be identified when the contract quarters call letter is sent to the hotel providing the service. Do not move personnel from one room to another when duty status changes nor make the member check out and back in.

BILLING PROCEDURES:

The BPA hotels’ lodging bills should be sent directly to 927 ARW lodging (927fss.svs.lodgingworkflow@us.af.mil). Bills will include a cover sheet with total IDT lodging costs identified, and a folio of each Reserve member attached. The Reserve Lodging POC will validate charges are correct and make payment via a 927 ARW Lodging Government Purchase Card. When a unit-assigned Reserve member performs an IDT at home station (MacDill AFB) in conjunction with an active duty tour, to include annual tour in a non per diem status, only the IDT portion is authorized for payment by the wing/unit of assignment. The member is responsible for payment of their lodging charges for all active duty tours regardless of per diem status. Regardless of duty status Reserve members are responsible for all personal charges incurred, i.e., telephone charges, movies on demand, etc., during their stay. For calls exceeding $25,000 the method of payment will be an invoice/receiving report submitted in Wide Area Workflow (WAWF) with invoicing instructions attached to each call.

1. GENERAL

a. Are there designed and construction deficiencies which constitute a health/safety hazard within the facility?

b. Is there adequate storage space for unused equipment, bedding, and furnishing?

c. Are outside areas free of standing garbage, refuse, or rubbish which could constitute a health/safety hazard within the facility?

2. ROOMS AND FURNISHINGS

a. Do rooms/bathrooms have adequate lighting?

b. Is there adequate ventilation in these areas? Are all areas free of objectionable odors, including must and mold?

c. Is there at least one clean drinking glass provided for each room occupant?

d. Is adequate supply of clean towels & soap provided as needed for each occupant?

e. Are rooms/bathrooms clean and in good repair, free from dirt/dust/mold/mildew?

f. Are rooms free from insect/rodent infestations?