BISC_Elliot_Key_Generators_SOW.pdf

Biscayne National Park

STATEMENT OF WORK:

Replace Prime Power Generators at Elliot Key

NATIONAL PARK SERVICE

SOUTHEAST REGION

INTERIOR REGION 2

MAJOR ACQUISITION BUYING OFFICE

Replace Elliott Key Generators

SOW Format

1. Background

2. Objectives

3. Place of performance

4. Period of performance

5. Scope of Work

6. Deliverables

7. Government-Furnished Property (GFP)

8. Safety

9. Security Considerations

10. Travel

11. Special Material Requirements

12. Other Unique Requirements and Considerations

13. Quality Assurance Requirement

14. Project Personnel

1. BACKGROUND:

The National Park Service (NPS) seeks to hire a contractor to provide labor, materials, and equipment to remove and replace three (3) existing diesel 30-kilowatt generators (two prime power and one prime power backup generator). Generators at Elliott Key are the sole source of electrical power on the island. Generators are located at Elliott Key. Vessel transportation is the only way to access the remote key.

2. OBJECTIVES:

Provide all qualified labor, materials, tools, and supervision for the removal, replacement, and installation of three (3) new 30-kilowatt generators and return the electrical systems back to fully operational.

Removal of all debris offsite shall be the responsibility of the contractor.

3. PLACE OF PERFORMANCE:

Contract Site Remote Location:

Biscayne National Park, Elliott Key

Headquarters Location:

Biscayne National Park, Convoy Point 9700 SW 328th Street Sir Lancelot Jones Way Homestead, FL 33033

Park will provide vessel transportation for material and personnel leaving Convoy Point at 7:30am and picking up from Elliott Key at 2:30pm. If contractor cannot work those hours, contractor will need to provide transportation to and from Elliott Key for personnel and materials.

4. PERIOD OF PERFORMANCE:

All tasks and deliverables for this contract must be completed within 90 days after Notice to proceed. Days listed herein refer to calendar days. The primary and approved work schedule is Monday through Friday between the hours of 7:30 am to 2:30pm. Any days or hours outside the primary work schedule will have to be requested in advance and approved by the Contracting Officer’s Representative (COR) in advance. If there are any schedule delays due to lead time of materials notify the COR immediately.

Hurricanes: The government requires closing of operations between 72 and 48 hours of anticipated landfall of a tropical storm or hurricane as determined by the National Park Service. All project materials will be adequately secured or removed from the site within that time frame.

5. SCOPE OF WORK:

Under this contract, the contractor shall complete the following tasks, requirements, and shall deliver the following services and provide a cost breakdown to include materials, equipment, labor, administrative, mobilization, and other fees. The contractor shall have an on-site superintendent/foreman present at all times while work is being performed.

This Scope of Work shall include, but not limited to:

• Removal of three (3) existing 30-kilowatt generators, taking care to not damage adjacent construction that is to remain

• Install two (2) new 30-kilowatt prime power/continuous duty open unit generators and one (1) new 30-kilowatt prime power aluminum housed generator and connect to existing transfers switches.

• New generators must be Kohler generator Model # 30 KW REOZK or equivalent

• Each generator shall be removed and installed by experienced workmen in exact accordance with the manufacturer’s printed instructions.

• Each unit shall be replaced in its entirety before moving to the next unit and with the minimum amount of disruption to the park.

• All hardware used must be 316 stainless steel.

• Remove and replace all louvered vents with new like louvered vents on the air openings. Material must be made of aluminum. 316 stainless hardware must be used. Aluminum fixtures must be powder coated Kynar or in kind, park approved brown.

1. North window:

Qty: 1 Size: 111" x 39" Type: 6" closeable aluminum louvers

2. East windows:

Qty: 2 Size: 111"x 51" Type: 6" closeable aluminum louvers W/ 6"x6" opening centered and 40" from top of window frame. (for generator exhaust pipe)

3. South Window:

Qty: 1 Size: 111" x 39" Type: 6" closeable aluminum louvers

• Install new 316 stainless steel hardware and hangers where applicable for generator exhaust system on exterior of building on the 2 East louvered windows.

• All generators must be removed and installed in the same day to alleviate the amount of time without power to the key.

• Op-test power generation system with new generators installed and ensure system is functioning properly.

• Coordinate all work and utility service interruptions with park staff. No less than a 24-hour notice shall be given before any type of utility interruption is to occur.

• All affected areas must be restored to their original condition from before the work began. Any damages will be fixed and repaired at no cost to the government.

• Clean jobsite of all debris at the end of each workday and ensure that all work is performed in a professional manner.

• Contractor is responsible for material handling equipment to move all materials and for installation.

Contractor shall be responsible for visiting the site and verify all measurements prior to ordering materials.

The same manufacturer shall be used for all generators to ensure uniformity.

All materials used and installed will be in new condition.

Contractor must take care not to damage existing construction that is to remain in place.

Product will be installed by experienced workmen in accordance with all Florida Building Codes. Each generator shall be removed and replaced in its entirety before moving on to the next generator.

The contractor (including General Contractor and subcontractors) shall have proven experience and expertise in generator removal and installation. Contractor must provide evidence of previous installation work.

No company signs shall be installed on government property. Smoking and eating will be performed in areas designated by the Park. Contractor employees shall wear appropriate clothing at all times. A company shirt with the company name, name tag or badge will be worn at all times in order to identify contract personnel.

All equipment, material and waste removed or generated by work of this contract shall be properly disposed of offsite by the contractor.

All removed generators (3 each) must be palletized and returned to the mainland park, Convoy Point Headquarters.

Contractors will notify NPS staff of scheduled site visits to ensure access to secure areas.

Prior to the Contractor submitting a quote for the project a pre-bid conference will be scheduled. Although attendance isn’t required, we strongly urge contractors to attend pre bid site visit. Contractor shall be responsible for visiting the site and verify all measurements prior to ordering materials.

6. DELIVERABLES:

Before notice to proceed

1. Drawings and Materials: The Contractor is required to submit all drawings and/or material submittals for the contract within 10 working days after issue of the Notice of Award or as directed by the Contracting Officer. Park must approve all materials prior procurement and commencement of work.

2. Provide a written narrative summary of how the contractor will execute the project with a timeline. This document will be referred to as the implementation plan.

3. After award of the contract, the Contractor will participate in a planning meeting with NPS staff and the COR at Biscayne National Park Convoy Point HQs in Homestead, FL. The planning meeting will include project objectives, logistics, methods, equipment, staffing, scheduling, and regulations/guidance for working within the park will be discussed. The planning meeting should be attended by essential personnel from the contractor team.

4. Provide a safety plan as identified in Section 8.

5. Proof of insurance.

During Contract

1. Daily progress email to the Facility Manger, Maintenance Supervisor, and COR with status update of what was completed that day.

Before contract close out

1. The COR and Maintenance staff will perform a final inspection to ensure all work meets the standards of this scope.

2. Upon completion of the contract the contractor shall remove all equipment, tools and debris. The contractor shall leave the premises clean, neat, and in good condition. All affected areas must be restored to their original condition from before the work began. Any damages will be fixed and repaired at no cost to the Government.

Invoices and Payments

1. The Contractor shall supply a complete invoice to the COR in a timely manner for payment. Payment shall be made through the Government electronic payment system (IPP.gov) and may take up to 15 days.

Adjustment for Inadequate Performance

1. Routine inspection shall be performed to minimize work improperly performed.

Such inspections are designed only to assure that the NPS pays only for those services, which have been specified, and adequately completed by the contractor.

2. In the event the contractor fails to successfully perform the required work, the National Park Service has the right to withhold partial payment.

7. GOVERNMENT-FURNISHED PROPERTY, MATERIAL,

EQUIPMENT, OR INFORMATION (GFP, GFM, GFE, OR GFI):

N/A

8. SAFETY:

1. Before on-site work begins the contractor must submit a site/project specific written safety and accident prevention program containing the following:

a. Name of responsible supervisor to carry out the program.

b. Site specific information including emergency response contact information and location of the nearest emergency room.

c. Provide and submit a safety plan outlining your safety program specific to this site before beginning work.

d. Outline of each phase of the work, the hazards associated with each major phase, and the methods proposed to ensure property protection and safety of the public/visitors, National Park Service personnel, and Contractor's employees.

e. Hazardous materials (HAZMAT) to be used

i. Copies of safety data sheets must be provided to the parks

ii. Storage of HAZMAT

f. Heavy equipment operations.

g. Scaffolding operations (if required).

h. Personal protective equipment.

2. The contractor shall provide a work site and environment that is safe for employees, for visitors to the Park, and NPS staff. If needed, the work area will be cordon off and secure.

3. The contractor shall follow all Occupational Safety and Health Administration (OSHA) requirements, federal, state, and local safety and health requirements

4. The contractor shall report all accidents to the Contracting Officer as soon as possible and assist the Contracting Officer and other officials as required in the investigation of the accident.

5. The contractor shall provide a level of public safety commensurate with exposure at NPS worksite.

6. The contractor shall comply in rectifying all unsafe or unhealthful conditions called to his attention by the contracting officer.

7. The contractor shall allow for informal and formal, announced and unannounced safety inspections by the COR and the appropriate safety officer at the worksite.

9. SECURITY:

N/A.

10. TRAVEL:

1. Contractor shall be responsible for all travel related expenses for this project, including mobilization of equipment, tools, materials, manpower, lodging, meals, and per diem.

11. SPECIAL MATERIAL REQUIREMENTS:

1. Contractor is responsible for providing any special material handling equipment and tools that is needed for uninstallation and installation.

12. OTHER UNIQUE REQUIREMENTS:

N/A

13. QUALITY ASSURANCE REQUIREMENT:

1. The Government will periodically evaluate the contractor’s performance in accordance with the statement of work. All new equipment must conform to the manufacturer’s instructions and guidelines for installation and start-up.

2. All materials workmanship, and practices shall conform to the following standards while performing work and the contractor shall comply with the latest applicable versions of the following:

a. Florida Building Code, latest version

b. International Family of Codes, primarily the IBC (International Building

Code)

c. National Environmental Balancing Bureau (NEBB)

d. Associated Air Balance Council (AABC)

e. NFPA 101 (National Fire Protection Association's Life Safety Code)

f. Federal, State and Local Building Codes, Standards and Policies

g. Local codes only if required by utility companies for service connections.

h. National Electrical Code (NEC)

i. Occupational Safety and Health Administration (OSHA) requirements

j. Aluminum Construction Manual by the Aluminum Association, latest edition

k. Americans with Disabilities Act (ADA) compliant

l. Miami-Dade Notice of Acceptance

m. Florida Product Approval

n. International Building Code

o. National Fenestration Rating Council® (NFRC)

p. STC (Sound Transmission Class)

3. Additional Requirements:

a. All affected areas must be restored to their original condition from before the work began. Any damages will be fixed and repaired at no cost to the government.

4. Contractor employees performing services under this order shall be controlled, directed, and supervised at all times by management personnel from the contractor. Contractor’s management staff shall ensure that employees properly comply with the performance work standards outlined in the statement of work, specifications, and contract documents. The tasks, duties, and responsibilities set forth in the Scope of Work may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

14. PROJECT PERSONNEL:

All contact information will be given at time of award.