Finance Department

PURCHASING DIVISION

100 N. Wilcox Street

Castle Rock, CO 80104 Finance | Castle Rock, CO - Official Website

Contact: Christina Buster

Email: cbuster@crgov.com

INVITATION FOR BID (IFB)

IFB No. 6005

DAWSON TRAILS PARK-N-RIDE

SCHEDULE OF EVENTS

IFB Issued 9/16/2026 Mandatory Pre-Bid Conference 9/23/2026 @ 12:00 noon local time

Questions Due 9/23/2026 by 5:00 PM local time Responses Issued 9/24/2026 Optional Site Visit By 9/29/2026 2:00 PM local time

Bid Due 9/30/2026 by 3:00 PM local time

If you are unable to access any portion of this document due to a disability as defined under Colorado House Bill 21-1110, we are here to help! Please call us at 303-663-4440 or email the Town of Castle Rock’s Accessibility Team at Accessibility@crgov.com.

This document was drafted, created, and/or analyzed using Artificial Intelligence and has been fact-checked edited by Town of Castle Rock staff.

BID CERTIFICATION

Contractor offers to furnish the Town of Castle Rock the materials, supplies, products and/or services requested in accordance with the specifications and subject to the terms and conditions of the purchase(s) described herein:

COMPANY NAME: ______________________________________________________________________ (Company name to be the legal entity that will enter into a contract with the Town if awarded pursuant to this solicitation)

ADDRESS: _CITY: _____________________STATE: _______

ZIP: __________ PHONE NUMBER: __________________EMAIL: ________________________________

BY: _________________________________________________________________________________

(Printed or Typed Name)

(Written Signature)

Signature constitutes acceptance of all terms and conditions listed on this form and all documents attached.

https://www.crgov.com/1665/Finance mailto:cbuster@crgov.com mailto:Accessibility@crgov.com

Table of Contents

SECTION 1: SCOPE OF WORK & TECHNICAL REQUIREMENTS

A. Purpose

B. Scope of Work and Technical Requirements

C. Specifications

D. Brand and/or Trade Names

E. Product/Performance Literature:

F. Contractor Responsibilities

SECTION 2: SCHEDULE & SITE CONDITIONS

A. Project Timeline

B. Liquidated Damages

C. Pre-Bid Conference and Site Visit

SECTION 3: PRICING AND PAYMENT

A. Pricing

B. Payment

C. Payment Terms

SECTION 4: CONTRACT PROVISIONS AND SITE CONDITIONS

A. Differing Site Conditions

B. Change Orders

C. Retainage

D. Subcontracting

E. Warranty

F. Inspection & Acceptance

G. Bonds

SECTION 5: INSTRUCTIONS TO BIDDERS

A. Questions and Addenda

B. Rocky Mountain E-Purchasing System (Bidnet®)

SECTION 6: EVALUATION & AWARD

A. Evaluation of Award

SECTION 7: GENERAL CONDITIONS

A. Acceptance of the Terms and Conditions

B. Ethical Standards and Kickbacks

C. Non-Collusive Bid Certification

D. Examination Of Records

E. Colorado Open Records Act (CORA)

F. Registration With the Colorado Secretary of State

G. Termination

H. Certificate Of Insurance

SECTION 8: CHECKLIST

SECTION 1: SCOPE OF WORK & TECHNICAL REQUIREMENTS

A. Purpose

The Town of Castle Rock, Colorado hereafter referred to as the (“Town”) is soliciting sealed bids from qualified contractors for construction of the Dawson Trails Park-n-Ride.

B. Scope of Work and Technical Requirements

Location

The project is located north of the Crystal Valley Interchange and is intended to provide a Park-n-Ride facility serving the Crystal Valley and Dawson Trails communities and supporting regional commuter and multimodal transportation.

Scope of Work

The Contractor shall furnish all labor, equipment, materials, supervision, transportation, and incidental work necessary to construct the project in accordance with the Contract Documents, approved plans, specifications, and applicable Town standards.

The work generally includes, but is not limited to:

• Site preparation, grading, excavation, and earthwork necessary to establish the proposed parking lot grades.

• Soil reconditioning and preparation of the parking lot subgrade in accordance with the project plans, specifications, and geotechnical recommendations.

• Furnishing and installation of geogrid at the locations and limits shown in Attachment A.

• Furnishing, placement, grading, moisture conditioning, and compaction of Class 6 aggregate base course to the lines, grades, depths, and limits shown in the plans.

• Procurement and installation of thirteen (13) self-contained solar-powered parking lot light systems, including poles, luminaires, foundations, solar equipment, batteries, controls, and all components necessary to provide complete and operational lighting systems.

• Construction survey, layout, mobilization, erosion and sediment control, testing and quality-control coordination, site cleanup, and other incidental work required to provide a complete project as shown in the Attachment A.

• Coordination with the Town and other contractors or entities performing work adjacent to or within the project limits.

Town-Furnished / Town-Performed Work

Asphalt millings to be utilized as the final parking lot surface are currently stockpiled onsite.

Placement of the asphalt millings is specifically excluded from the Contractor's scope of work. The Town will self-perform hauling from the onsite stockpile as necessary, placement, grading, and compaction of the asphalt millings over the completed Class 6 aggregate base course.

The Contractor shall coordinate its work and schedule with the Town to provide a completed and accepted aggregate base surface suitable for placement of the asphalt millings. The Contractor shall not place asphalt millings unless specifically authorized in writing by the Town.

It is the understanding of the Bidder that within 7 days of the notice to proceed that the Bidder shall place order for procurement of the lights described in Attachment A. Proof of order confirmation shall be provided to the Project Manager with 14 days of the notice to proceed.

B.1 STANDARD SPECIFICATIONS

All work required for the project shall be in accordance with the latest edition of the COLORADO DEPARTMENT OF TRANSPORTATION (CDOT) Standard Specifications for Road and Bridge Construction, the CDOT M&S Standards, the Town of Castle Rock Public Works Regulations, the Town of Castle Rock Details Plans List, the latest edition of the Town of Castle Rock Temporary Erosion and Sediment Control (TESC) manual, and the Town of Castle Rock Standard Operations Procedures (SOP).

B.2 STANDARD SPECIAL PROVISIONS

All changes to the CDOT Standard Specifications for Road and Bridge Construction, to include revisions, additions, deletions, terms and definitions, are contained in the Special Provisions. All bids and all construction shall be in accordance with the Special Provisions.

B.3 Subsection 203.01 General shall include the following:

Site Excavation and Embankment (CIP) shall consist of all on-site excavation, hauling, disposal, furnishing, placement, moisture conditioning, and compaction of material required to construct the site to the lines and grades shown on the plans, except excavation, backfill, and other materials specifically included under another Contract pay item. Site Excavation shall include all material encountered, regardless of character or condition, including soil, existing fill, rock, shale, unsuitable material, and other material required to be excavated within the site construction limits.

Site Embankment shall include all on-site material required to construct embankments, establish proposed grades, and replace unsuitable or excavated material as shown on the plans or directed by the Engineer. Excavated material meeting the requirements of the Contract may be incorporated into Site Embankment. Additional material required to complete the proposed grades shall be furnished by the Contractor and shall be included in Site Excavation and Embankment.

B.4 Subsection 203.11 Method of Measurement shall include the following:

Site Excavation and Embankment will be measured by the cubic yard. The quantity will be the quantity designated in the Contract. Adjustments to the Contract quantity will be made for authorized field changes or discrepancies in accordance with subsection 203.11. The quantity of Site Excavation and Embankment shall include the combined volume of excavation and embankment required to construct the site to the lines and grades shown on the plans, excluding topsoil, and other excavation or embankment specifically included under separate Contract pay items. Unauthorized excavation, over-excavation, excavation required for the Contractor's means and methods, and material placed outside the lines and grades shown on the plans or otherwise authorized by the Engineer will not be measured for payment. 2 Town of Castle Rock Dawson Trails Park and Ride Project

B.5 Subsection 203.12 Basis of Payment shall include the following:

The accepted quantity of Site Excavation and Embankment will be paid for at the Contract unit price per cubic yard.

Pay Item Pay Unit

Site Excavation and Embankment (CIP) Cubic Yard

Payment for Site Excavation and Embankment shall be full compensation for all labor, materials, equipment, excavation, rock excavation, removal of unsuitable material, hauling, loading, stockpiling, handling, disposal of excess or unsuitable material, furnishing additional embankment material when required, placement, moisture conditioning, compaction, reworking of existing material, preparation and compaction of the bases of cuts and fills, and all other work necessary to complete the site excavation and embankment shown on the plans.

C. Specifications See the following attachments for specifications associated with this project:

Attachment A – 100% Construction Site Plans Attachment B - 100% Full TESC Plans Attachment C - 100% Full TESC Report Attachment D - 100% Stamped Drainage Amendment

D. Brand and/or Trade Names

Each vendor shall agree to furnish the proposed services, equipment or materials that are called for on the face of this IFB in strict accordance with the conditions, requirements and specifications of this IFB to propose. In the event the Town includes trade names as a part of the work description of any item, any participating vendor may submit quotations on other trade-named products, providing they are equivalent, unless the wording "No Substitute"/ "Brand Name Only"/ "No Approved Equals" is indicated. When the description includes the wording "No Substitute"/ "Brand Name Only"/ "No Approved Equals" in addition to the trade name, quotations of price will be accepted only on the trade-named product indicated. All disputes concerning grades and quality of merchandise or work shall be determined by the Director of Purchasing or his/her authorized representative.

Brand Names: Where a manufacturer's brand name of merchandise is given in this IFB, it does not mean to construe or imply an endorsement by the Town of this brand only, but is used as a norm of quality, type, etc.

E. Product/Performance Literature:

Bids submitted for products considered by the seller to be equal to or better than the brand names or manufacturer's catalog references specified herein, must be submitted with technical literature and/or detailed product brochures for the Town’s use to evaluate the product(s) offered. Bids submitted without this product information may be considered non-responsive and rejected.

The Town reserves the right at the time of final evaluation of this IFB, to request any vendor proposing an "Approved Equal" technical data, test results or other pertinent information as evidence that the substitute offered is equal to or better than the specification requirement.

F. Contractor Responsibilities

All work shall be completed in accordance with the approved construction plans, project specifications, geotechnical recommendations, applicable Town criteria and standards, and the requirements as described herein.

The Contractor shall be responsible for verifying existing site conditions prior to construction and coordinating construction activities to minimize conflicts with existing and proposed improvements. Any discrepancies between field conditions and the work shall be brought to the Town's attention prior to proceeding with the affected work.

The Contractor shall maintain the project site in a safe and orderly condition throughout construction and shall restore areas disturbed by its operations as required by the scope of work and Attachment A herein.

The Contractor shall be responsible for:

• Site safety

• Environmental compliance

• Coordination of subcontractors

SITE SAFETY: The Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the performance of the Work.

The Contractor shall comply with all applicable federal, state, and local safety laws, regulations, and standards, including but not limited to OSHA requirements.

The Contractor shall take all necessary precautions for the safety of:

• Employees

• Subcontractors

• Town personnel

• The general public

ENVIRONMENTAL COMPLIANCE: The Contractor shall comply with all applicable federal, state, and local environmental laws, regulations, and permit requirements.

This includes, but is not limited to:

• Stormwater management and erosion control

• Dust suppression

• Hazardous material handling and disposal

• Protection of environmentally sensitive areas

The Contractor shall be responsible for obtaining and complying with all required environmental permits unless otherwise specified.

Any environmental violations, fines, or remediation costs resulting from the Contractor’s operations shall be the sole responsibility of the Contractor.

COORDINATION OF SUBCONTRACTORS: The Contractor shall be fully responsible for the direction, coordination, and supervision of all subcontractors, suppliers, and lower-tier contractors.

The Contractor shall:

• Ensure all subcontractors are properly licensed and qualified

• Coordinate sequencing of work to avoid delays or conflicts

• Enforce all Contract requirements upon subcontractors

The Contractor shall remain fully responsible to the Town for the acts and omissions of all subcontractors and shall not be relieved of any obligation under the Contract by virtue of subcontracting any portion of the Work.

SECTION 2: SCHEDULE & SITE CONDITIONS

A. Project Timeline Work on the project shall begin upon issuance of Notice to Proceed and continue until Final Completion.

The anticipated timeline is as follows:

• Notice to Proceed issued late October 2026

• Final Completion target date is January 2027

Any Contractor who feels they cannot meet this timeline should not submit a bid.

B. Liquidated Damages Time is of the essence in the performance of this Contract. The Contractor agrees that failure to achieve milestones described in the Scope of Work and/or Substantial Completion of the Work within the allotted time will result in damages to the Town that are difficult to ascertain with certainty.

Accordingly, the Contractor shall pay to the Town, as liquidated damages and not as a penalty, the sum of $1,600 per calendar day for each day that Substantial Completion is delayed beyond the Contract Time.

Liquidated damages shall be assessed beginning on the first day following the required date of Substantial Completion and shall continue until the project is complete and final acceptance has been issued by the Town.

The parties agree that this amount represents a reasonable estimate of the damages the Town will incur due to delay, including but not limited to administrative costs, loss of use, and public inconvenience.

C. Pre-Bid Conference and Site Visit A MANDATORY virtual pre-bid conference will be conducted at the date and time listed above in the Schedule of Events on the cover page the link provided here

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The bid terms and conditions will be reviewed and discussed. Vendors MUST ATTEND this conference to have their bids considered responsive.

SITE VISIT: Vendors are highly encouraged to visit the site and familiarize themselves with any conditions which may affect performance and proposed prices. Submission of a bid will be prima facie evidence that the vendor did, in fact, make a site inspection and is aware of all conditions affecting performance and proposed prices. Please contact Ross Stanley at telephone number 720-470-4033 or email RStanley@crgov.com to arrange for a site visit.

mailto:RStanley@crgov.com

SECTION 3: PRICING AND PAYMENT

A. Pricing

The bid schedule can be found in Attachment E. The bidder shall fully complete the schedule of unit prices and provide a total project cost. Bidder shall also provide the expected date of delivery of the lighting and an estimated working days required to install the lights.

Pricing is firm and fixed and shall include all labor, materials, equipment, supervision, permits, transportation, overhead, profit, and all other costs necessary to complete the Work.

If the Town includes an additional amount in Attachment E for minor contract revisions (MCR), Bidders shall include that added amount in the total bid price.

The Town reserves the right to reject bids containing qualifications, exclusions, or conditions that alter the requirements of the resulting contract.

B. Payment

The Contractor shall submit monthly estimates for work completed to date. The Town will review and approve the estimates before payment is issued.

The Town will retain five percent (5%) of the amount earned until the project is substantially complete. If the value of completed Work equals or exceeds fifty percent of the contract value and satisfactory progress is being made, the Town may stop withholding additional retainage while continuing to hold the amount already retained. Retainage shall not exceed five percent (5%) of the total Contract Price.

C. Payment Terms

Payment terms shall be Net 30 from receipt and approval of a proper payment application.

SECTION 4: CONTRACT PROVISIONS AND SITE CONDITIONS

A. Differing Site Conditions

If the Contractor encounters subsurface or latent physical conditions at the site differing materially from those indicated in the work described herein, or unknown physical conditions of an unusual nature that differ materially from those ordinarily encountered, the Contractor shall immediately, and before such conditions are disturbed, provide written notice to the Town.

The Town will investigate the conditions and, if determined to materially differ and impact cost or time, an equitable adjustment to the Contract Price and/or project timeline shall be made by Change Order, or, if required, an Amendment.

Failure of the Contractor to provide timely written notice shall constitute a waiver of any claim for adjustment.

B. Change Orders The Town may authorize changes in the work so long as the changes are consistent with the Scope of Work approved by the Contract. The Town may also authorize changes in the contract price so long as the Total Contract Price does not exceed the pre-authorized amount of the contract and contingency. All such changes shall be authorized by a written Change Order executed by the Town prior to performance of the changed work.

The Contractor shall not proceed with any change in the scope of work without written authorization. Unauthorized work shall not be compensated.

C. Retainage

The Town shall retain 5% of each progress payment as retainage to ensure proper performance of the Contract.

Retainage may be reduced or released, at the Town’s discretion, upon Substantial Completion of the Work, provided:

• All required documentation is submitted

• Work is progressing satisfactorily

Final retainage shall be released upon final acceptance of the work.

D. Subcontracting

The Contractor shall be fully responsible for the acts and omissions of its subcontractors and suppliers.

Subcontractors shall be qualified and, where required, licensed to perform the work.

The Contractor shall not substitute subcontractors without prior written approval from the Town.

Nothing contained in the Contract shall create any contractual relationship between the Town and any subcontractor.

E. Warranty

The Contractor warrants that all Work shall be:

• Free from defects in materials and workmanship

• In strict accordance with the work as described herein

Unless otherwise specified, the warranty period shall be one (1) year from the date of Final Acceptance.

The Contractor shall promptly correct any defects discovered within the warranty period at no additional cost to the Town.

F. Inspection & Acceptance

All Work shall be subject to inspection by the Town at any time.

Inspections may include, but are not limited to:

• Progress inspections

• Testing of materials and workmanship

Inspection or testing shall not relieve the Contractor of responsibility for compliance with the Contract.

Substantial Completion: When the Contractor considers the Work substantially complete and ready for its intended use, the Contractor shall notify the Project Manager in writing and request an inspection. The notice shall identify any remaining incomplete items.

The Project Manager and appropriate Town representatives will inspect the Work. If the Work is not substantially complete, the Project Manager will provide written notice identifying the deficiencies. Once the Work is substantially complete, the Project Manager will issue a Notice of Substantial Completion establishing the date of Substantial Completion and identifying remaining “punch list” items to be completed or corrected before Final Payment. Contract warranties shall commence on the date of Substantial Completion unless otherwise specified.

Final Acceptance: When the Contractor has completed all Work, including punch list items, the Contractor shall notify the Project Manager in writing and request a final inspection. The Project Manager and appropriate Town representatives will inspect the Work and identify any remaining deficiencies.

Upon completion of all required Work and correction of deficiencies, the Project Manager will approve Final Completion and authorize Final Payment in accordance with the Contract Documents.

G. Bonds

A Bid Bond in the amount of 5% shall be required at time of bid submission. Complete and submit Attachment F with your bid submission.

The successful bidder shall furnish a Performance Bond and a Labor and Materials Payment Bond, each in an amount equal to one hundred percent (100%) of the Contract Price. Complete and submit Attachment G and H with your bid submission.

• Bonds shall be submitted within ten (10) calendar days after Notice of Intent of Award and prior to the issuance of a Notice to Proceed.

• Bonds shall be issued by a surety company authorized to do business in the State of Colorado and acceptable to the Town.

• The surety shall have a minimum AM Best rating of A- / VII

• Bonds shall be executed on forms acceptable to the Town.

Failure to provide the required bonds within the specified time may be grounds for annulment of the award and forfeiture of the bid security.

Performance Bond: The Performance Bond shall guarantee the faithful performance of the Contract, including:

• Completion of all work in accordance with the scope of work

• Correction of defective work

• Fulfillment of all warranty obligations

• Compliance with all terms, conditions, and specifications

If the Contractor fails to perform, the surety shall be responsible for completion of the Work or payment of damages in accordance with the bond terms.

Labor and Materials Payment Bond: The Payment Bond shall guarantee payment for all labor, materials, and equipment furnished for use in the performance of the work, including subcontractors, suppliers, and laborers.

The bond shall protect claimants who have a direct contractual relationship with the Contractor or its subcontractors, in accordance with applicable law.

Warranty Bond: At the Town’s request, the successful bidder shall also furnish a Warranty Bond in such amount as the Town may require.

SECTION 5: INSTRUCTIONS TO BIDDERS

A. Questions and Addenda All questions regarding this solicitation must be submitted in writing via email to the contact listed below by the deadline stated in the Schedule of Events. Communication with other Town personnel is strictly prohibited.

Purchasing Analyst: Christina Buster Email: cbuster@crgov.com

Only written addenda issued by the Town through BidNet® shall modify this document.

Bidders are responsible for reviewing and acknowledging all posted addenda and incorporating them into their submission.

B. Rocky Mountain E-Purchasing System (Bidnet®) Bids must be submitted electronically only through Rocky Mountain E-Purchasing System (BidNet®) at https://www.bidnetdirect.com/colorado/town-of-castle-rock. Physical bids or late submittals will not be accepted.

Registration with BidNet® is available at NO CHARGE and allows vendors access to view governmental bids posted on BidNet®; they offer an additional notification service option with an associated fee. It is the responsibility of the vendor to evaluate and select the service option of their choice.

The Town is not responsible for the actions or lack thereof on the part of the vendor regarding their interaction with BidNet®, or any other third-party bid notification service in relation to this

IFB.

Support is available at support@bidnet.com or by calling 1-800-835-4603.

C. Bid Opening Electronic bids will be publicly opened at the Bid Due Date and Time listed in the Schedule of Events. The Town will announce bidder names and totals. The bid opening can be accessed virtually via:

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SECTION 6: EVALUATION & AWARD

A. Evaluation of Award One award will be made on an "all or none" basis.

1. Price

2. Responsiveness Review

3. Responsibility Determination

No weighting or relative importance of criteria is intended or implied by this list. The Town may request clarifications or additional information.

No bid shall be accepted from, and no contract will be awarded to, any person, firm or corporation that is in arrears to the Town, upon debt or contract, or that has defaulted, as surety or otherwise, upon any obligation to the Town, or that has failed to attain or demonstrate compliance with any law, ordinance, regulation, or contract term or condition as may be provided for or required in any Town contract, or that may be deemed irresponsible or unreliable by the Town. The successful bidder may be required to submit satisfactory evidence that they have a practical knowledge of the particular work, as described, and that they have the necessary financial resources to perform and complete the work outlined in this IFB.

The successful bidder agrees to abide by all applicable laws, regulations and administrative rulings of the United States, the State of Colorado, and the Town, and shall secure any and all applicable licenses, insurance coverage requirements, and permits in connection with this IFB.

SECTION 7: GENERAL CONDITIONS

A. Acceptance of the Terms and Conditions

Submission of a bid constitutes acceptance of this solicitation, including all exhibits and attachments.

Unless a Bidder submits proposed revisions to the Town’s Sample Construction Contract attachment as clearly identified redlines with its submission, the firm constitutes acceptance of the contract in its entirety.

Any proposed revision constitutes a counteroffer that the Town may accept or reject at its sole discretion. If the parties cannot agree upon final contract terms, the Town may rescind the award and proceed with another firm.

By submitting a bid, the Bidder agrees to comply with the solicitation requirements and abide by the Town’s final decisions regarding the solicitation process.

B. Ethical Standards and Kickbacks

It is a violation of the Town's ethical standards for any person to offer, promise, or provide, or for any current or former employee to solicit, request, accept, or agree to accept, any gratuity, gift, favor, payment, or offer of employment intended to influence or reward an official action or procurement-related decision.

It is also a violation of the Town's ethical standards for a subcontractor, or anyone acting on its behalf, to offer or provide any payment, gratuity, kickback, or offer of employment to a prime contractor, higher-tier subcontractor, or any person associated with them as an inducement for the award of a subcontract or purchase order.

Any bidder, proposer, contractor, subcontractor, or representative that offers or attempts to offer a gratuity, kickback, payment, or other improper inducement to a Town employee, official, or representative shall be deemed non-responsive. The Town may reject or disqualify the solicitation response, terminate negotiations, cancel an award, or pursue any other remedies available under applicable law or contract. A disqualified solicitation shall not be reinstated.

C. Non-Collusive Bid Certification

By submission of this bid, the firm certifies that:

• The bid has been arrived at by the firm independently and has been submitted without collusion with any other bidder.

• The contents of the bid have not been communicated by the bidder; nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith, and will not be communicated to any such person prior to the official opening of this bid.

• It has not submitted more than one bid for this purchase.

D. Examination Of Records

The successful bidder will agree that the Town shall, until the expiration of three (3) years after the final payment under a contract issued as a result of this IFB, have access to and the right to examine any directly pertinent books, documents, papers and records of the bidder concerning the services performed pursuant to such contract.

E. Colorado Open Records Act (CORA)

All information submitted in response to this IFB may be subject to disclosure under the Colorado Open Records Act (CORA). Bidders are discouraged from providing information that they consider confidential and/or privileged as part of a response to this IFB. If any portion of your response is identified as proprietary and/or confidential, a redacted copy must be uploaded to the Rocky Mountain E-Purchasing System in addition to your original bid.

In the event any action is brought under CORA, Bidders are responsible at their sole cost for defending the asserted confidentiality or proprietary content or nature of their response.

F. Registration With the Colorado Secretary of State

Successful Bidder(s) are required to furnish a Certificate of Good Standing from the Colorado Secretary of State’s Office within ten (10) calendar days from Notice of Intent to Award as proof that they are properly registered to do business in the State of Colorado, prior to finalization of award and contracting.

G. Termination

The Town reserves the right to terminate the solicitation at any time, in whole or in part, without penalty, for any reason.

H. Certificate Of Insurance

The apparent successful Bidder shall provide a Certificate of Insurance (COI) on ACORD forms, meeting all requirements set forth in the solicitation and sample contract, within ten (10) calendar days of issuance of the Notice of Intent to Award.

Failure to provide the required Certificate of Insurance within the specified timeframe may result in the Bidder being deemed non-responsive and may be grounds for withdrawal of the Notice of Intent to Award and award to the next highest-ranked Bidder.

See the Sample Construction Contract attachment for insurance requirements.

SECTION 8: CHECKLIST

Did you sign the first page of the main bid document? ______________________

Did you complete all lines on the bid schedule “Attachment B”?

Did you complete the Bond forms? ______________________

If you are bidding another make/model other than what’s listed in Attachment A, did you include applicable data to demonstrate the Approved Equal?

If awarded, a Certificate of Insurance on ACORD forms must be provided within 10 days of Notice of Intent to Award.

If awarded, a Certificate of Good Standing from the Colorado Secretary of State must be provided within 10 days of Notice of Intent to Award.