Bid Notice-Statewide Architectural _ Engineering Services.pdf

Request for Qualifications

(RFQ)

Statewide Architectural and Engineering Services

RFQ # R005964

October 5, 2026

CALIFORNIA LOTTERY

700 North 10th Street

Sacramento, California 95811-0393

RFQ # R005964 October 5, 2026 i

TABLE OF CONTENTS

I. GENERAL INFORMATION

A. Purpose B. Background C. Minimum Responder Qualifications D. Lottery Point of Contact E. Projected Timetable F. Verbal Communication G. Examination of All Requirements H. Amendments to the RFQ I. Written Questions J. Written Intent to Respond K. Property of the Lottery L. SOQs are Public Records M. Acceptance Period N. Conditions of Submission O. Nonmaterial Deviation P. Rejection of SOQ Q. Agreement Execution R. Hiring of Lottery Personnel S. Bid Protests T. Governing Law and Regulations U. Joint SOQ/Joint Contractors V. Contracting Preference Program Participation

II. SOQ REQUIREMENTS

A. Mandatory Submittals B. Evaluation of Mandatory Submittals C. Statement of Qualifications and Evaluation Criteria

III. SOQ EVALUATION AND AWARD

RFQ # R005964 October 5, 2026 ii

A. Mandatory Submittals Review (Pass/Fail) B. Statement of Qualifications Evaluation C. Finalist Interview Evaluation D. Best Value SOQ Determination and Negotiation E. Right to Cancel

IV. DELIVERY OF SOQ

ATTACHMENT 1 – TRANSMITTAL LETTER

ATTACHMENT 2 – REQUIRED ATTACHMENT CHECKLIST

ATTACHMENT 3 – COST SHEET

ATTACHMENT 4 – CERTIFICATION

ATTACHMENT 5 – DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

PARTICIPATION – If applicable

ATTACHMENT 6 – SMALL AND MICROBUSINESS (SB) PARTICIPATION – IF

APPLICABLE

ATTACHMENT 7 – PAYEE DATA RECORD (STD 204)

ATTACHMENT 8 – STATEMENT OF QUALIFICATIONS

ATTACHMENT 9 – PROJECT INFORMATION AND REFERENCE SHEET

ATTACHMENT 10 – GENAI IMPACT ASSESSMENT FORM

ATTACHMENT 11 – PROPOSED CONTRACT TERMS AND CONDITIONS

RFQ # R005964 1 October 5, 2026 Architectural and Engineering Services

Data Classification: Sensitive

I. GENERAL INFORMATION

A. Purpose

The California State Lottery (Lottery) owns and operates 12 facilities across the state consisting of mixed-use commercial office and warehouse space (See Exhibit 3, CALIFORNIA LOTTERY FACILITY LOCATIONS). The Lottery has identified several large-scale capital improvement projects to be completed in the near future. To facilitate this effort the Lottery is accepting responses from qualified Architecture and Engineering (A&E) firms licensed in the state of California that wish to provide a full range of on-call architectural design and consultation services for a range of projects across our building portfolio.

The Lottery will not consider responses from partnerships and joint ventures. Only one responder will be considered the prime contractor while all others will be subcontractors. Subcontractors are to be identified in Attachment 1, Transmittal Letter and as part of the Statement of Qualifications.

The proposed term of the contract is five consecutive years with Lottery options to extend the term for two additional, one-year periods.

B. Background

The Lottery's real estate portfolio consists of specialized facilities that support critical business operations across California. Understanding the diverse functions and requirements of these facilities is essential for the A&E firm, as each facility type presents unique operational constraints, security considerations, and service continuity requirements that must be maintained during any construction or renovation project.

All facilities support active business operations that must continue uninterrupted during construction activities. Successful Responders must have demonstrated experience coordinating work in occupied facilities while minimizing disruption to staff, public services, and revenue-generating operations.

The following describes the Lottery's facility types and their functions: Lottery Headquarters Campus, district offices, and distribution warehouses.

Headquarters Campus

Central operating location where organizational functions are coordinated and conducted.

The Lottery is comprised of seven organizational divisions:

RFQ # R005964 2 October 5, 2026

Data Classification: Sensitive

• Executive

• Finance

• Human Resources

• Operations

• Security/Law Enforcement

• Information Technology Services

• Sales

• Marketing

Organizational functions are housed in a six-story office building, pavilion for hosting large gatherings and public commission meetings, central utility plant, parking lots, and vacant grounds.

District Offices Sales and Marketing Operations

• Sales, Marketing, and administrative functions

• Monthly meetings with district sales staff

• Landing location for district sales staff

• Retailer support

Warehousing and Distribution

• Storage, distribution, and collection of point-of-sale items and Lottery

Scratchers tickets

Public Counter and Promotions

• Location for public to claim winning tickets and obtain same day payments for qualifying prizes

• Interview Lottery winners; press conferences and promotional activities

Security / Law Enforcement

• Regional location to operate and conduct law enforcement functions

• Secure area for investigative materials, evidence and law enforcement equipment

Distribution Warehouses Supply Chain Operations

• Receive, warehouse, and distribute Scratchers Tickets and point-of-sales materials

• Collect, redistribute or destroy ticket returns

Warehousing

• Provide warehousing for records, supplies, historical items, and other Lottery property

RFQ # R005964 3 October 5, 2026

Security / Law Enforcement

• Office area at the Southern Distribution Center Warehouse for regional staff

C. Minimum Responder Qualifications

This solicitation is open to all Responders that meet the following minimum qualifications at the time SOQs are due:

1. Must be a legal business entity.

2. Must have a minimum of seven years of experience performing professional

A&E services comparable to those designated in Attachment 11, Exhibit A, Scope of Work.

3. Have the ability to fulfill the insurance requirements outlined in Attachment 11, Proposed Contract Terms and Conditions.

4. Have team members with Leadership in Energy and Environmental Design (LEED) certifications and experience designing LEED certified projects.

5. Have identified in their SOQ a project team member that will be responsible for the preparation and oversight of the A&E services performed in Exhibit A, Scope of Work, who possesses a current and active license issued by the State of California Architects Board.

6. Meets the requirements specified in RFQ #R005964, Section II.A, Mandatory Submittals.

D. Lottery Point of Contact

This RFQ is issued by the Lottery’s Procurement Services and Support unit.

Issuance of this RFQ does not constitute commitment by the Lottery to award a contract. The issuing office is the sole point of contact regarding this RFQ. All notices or questions pertaining to this RFQ must be directed to:

California State Lottery Procurement Services and Support Attention: Timur Kopbayev 700 North 10th Street Sacramento, California 95811 Email:solicitations@calottery.com mailto:solicitations@calottery.com

RFQ # R005964 4 October 5, 2026

No contact regarding this RFQ will be allowed between Responder or potential Responder and members of the Lottery Evaluation Team, Lottery Commissioners, or Lottery staff after issuance of the RFQ, with the exception of the Lottery contact person named above. Any such contact may disqualify a Responder or potential Responder from further consideration. Requests for clarification will be allowed, provided such requests are made through the above contact.

E. Projected Timetable

The following projected timetable is subject to change and is provided for informational and planning purposes only. The Lottery may change the dates after the “SOQs Due” date without further amending this RFQ.

Event Date Time RFQ Issued 10/5/2026 Written Questions Due 10/12/2026 3:00 p.m. PST Responses to Written Questions

11/2/2026

SOQs Due 11/9/2026 3:00 p.m. PST Interviews 11/30/2026-12/11/2026 Notice of Intent to Award Posted*

1/4/2027

Commission Approval to Award Contract (if required)

March 2027

Projected Contract Start Date*

April 2027

*Estimated dates; actual dates may differ.

F. Verbal Communication

Any verbal communication with a Lottery employee concerning this RFQ is not binding on the Lottery and will in no way alter a specification, term, or condition of this RFQ or of any resulting agreement.

G. Examination of All Requirements

Responders are strongly encouraged to examine this document thoroughly and become familiar with the RFQ’s requirements, including but not limited to those set forth in Attachment 11, Exhibit A, Scope of Work, and Exhibit C, General Terms and Conditions. SOQs must be based solely on the information and materials

RFQ # R005964 5 October 5, 2026

Data Classification: Sensitive contained in the RFQ, any amendments thereto, and on other written communications regarding the RFQ that are issued by the Lottery contact person named above. Responders must disregard all other information, including draft material, newspaper advertisements or articles, and verbal representations.

If a Responder discovers an error in this RFQ but fails to notify the Lottery of that error, the Responder submits a SOQ at its own risk. If awarded the Agreement, the Responder will not be entitled to additional compensation or time due to the error or its subsequent correction. Unless amended as part of a Response to Responder Questions (see Sections I.E and I.I), the Agreement’s Exhibits (Attachment 11, Exhibit A, Scope of Work, Exhibit B, Budget and Payment Provisions, and Exhibit C, General Terms and Conditions) are non-negotiable.

However, the Lottery reserves the right to adjust the language within the Scope of Work and the resulting Agreement awarded from this solicitation. Therefore, final Agreement language may deviate from the provisions provided in this solicitation.

The Lottery may, in its sole discretion, refuse to accept a SOQ if it fails to furnish all required information or follow the format specified in this RFQ.

H. Amendments to the RFQ

The Lottery may cancel or amend this RFQ at any time by the issuance of a written addendum. Notice of amendment or cancellation will be sent to Responders that submitted a written Intent to Bid if the amendment or cancellation occurs prior to SOQ submission, and to Responders that submitted a SOQ if the amendment or cancellation occurs after SOQ submission.

I. Written Questions

Questions regarding the content of this RFQ (including clarifications on Scope of Work) must be submitted in writing via email to the Lottery Point of Contact specified in Section I.D by the due date and time specified in the Projected Timetable. It is the Responders sole responsibility to verify receipt of submitted questions. The Lottery may, in its sole discretion, respond to written questions received after the specified due date and time. Questions and responses will be provided to firms that submitted a written Intent to Bid and will also be posted on the Lottery’s website and the California State Contracts Register (CSCR).

J. Written Intent to Respond

Interested Responders may submit an Intent to Respond in writing via email to the Lottery contact person by the date and time specified in the Projected Timetable in order to receive direct communications from the Lottery about this RFQ.

RFQ # R005964 6 October 5, 2026

The written Intent to Respond must include the Responder’s contact person’s name, email address, mailing address, telephone number, and fax number (if applicable).

If a written Intent to Respond is not sent, an SOQ may still be submitted. However, RFQ notices and addendums issued by the Lottery prior to the SOQ due date will only be sent directly to Responders with a written Intent to Respond on file. After the SOQ due date, only Responders that have submitted SOQ packages in accordance with Section II, SOQ Requirements, and section IV, Delivery of SOQ, to the Lottery Point of Contact specified in section I.D. will receive direct RFQ communication and notices.

All interested parties may access such notices and addendums on the Lottery’s website and CSCR.

K. Property of the Lottery

All SOQs become the property of the Lottery upon receipt and will not be returned to Responders.

L. SOQs are Public Records

Pursuant to the California Public Records Act, California Government Code §§ 6250 et seq., all data, materials, information, and documents submitted to the Lottery by a Responder may be incorporated into a publicly-available contract and may otherwise be subject to disclosure upon request by competitors and members of the public. The Lottery will process all Public Records Act requests in accordance with the laws of the State of California. A Responder’s labeling of any response materials as “confidential” or otherwise exempt from disclosure is not binding on the Lottery, and the Lottery will not be liable to the Responder or to any other person or entity for disclosing any portion of the Responder’s proposal as required by law.

M. Acceptance Period

As a condition of submission, each Responder’s SOQ constitutes an unconditional offer to the Lottery and is irrevocable for 180 days from the date submissions are due.

N. Conditions of Submission https://www.calottery.com/vendor-opportunities https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx

RFQ # R005964 7 October 5, 2026

Data Classification: Sensitive

SOQs to the RFQ and any subsequent presentations must be submitted with the best offer Responders can make to provide the services specified in Attachment 11, Exhibit A, Scope of Work. Responders will be allowed to withdraw their SOQs only when a written request for withdrawal is received by the Lottery prior to the deadline for final bid submission. Requests for bid withdrawal must be filed in the same manner as SOQs. After the submission deadline, Responders cannot replace, change, or modify their SOQs in any way, except as specified in this RFQ or a subsequent addendum to this RFQ.

O. Nonmaterial Deviation

The Lottery may waive any deviation in an SOQ that the Lottery determines to be nonmaterial. The Lottery’s waiver of a nonmaterial deviation in no way modifies the RFQ’s requirements or excuses Responders from full compliance with the contract’s requirements.

P. Rejection of SOQ

The Lottery reserves the right to reject any or all responses to this document. The

Lottery may reject any response that is conditional, contains additions not called for, is incomplete, contains erasures or irregularities of any kind, or contains material deviations. Any provisions of this document that are defined as requirements will be considered mandatory. In the interest of promoting competition, the Lottery may allow a Responder to correct a deficiency related to any requirement. If all Responders fail to meet one or more of the mandatory requirements, the Lottery reserves the right to continue evaluation of the SOQs and to select the response that most closely meets the requirements specified in this RFQ.

Q. Agreement Execution

The Lottery Director or designee will make the final determination of Agreement award, subject to California Lottery Commission approval if applicable. In making this determination, the Lottery Director or designee may be assisted by an Evaluation Committee.

The Lottery, in its sole discretion, may treat failure or refusal by the intended awardee to begin performance within ten state working days of execution as repudiation of the Agreement. The Lottery may then either (1) select another SOQ which conforms to the requirements of this RFQ and represents, in the Lottery’s sole discretion, the best value; or (2) reject all SOQs. The Lottery may also seek compensation for any damages associated with repudiation of the Agreement.

RFQ # R005964 8 October 5, 2026

Data Classification: Sensitive

The Lottery reserves the right to cancel all elements of this solicitation or rescind the announced award at any time before execution of the Agreement. Issuance of this RFQ does not constitute a commitment by the Lottery to award an Agreement.

R. Hiring of Lottery Personnel

At all times during the SOQ evaluation period and continuing through contract award or rejection of all SOQs, Responders are prohibited from officially or unofficially making any employment offer or proposing any business arrangement whatsoever to any Lottery employee involved in the evaluation of SOQs. A Responder making such an offer or proposition will be disqualified from further consideration.

S. Bid Protests

1. Only an actual Responder may protest a contract award, and only on the following grounds:

a) The Lottery did not follow its own written procedures in selecting the apparent successful Responder, and

b) The protestor can demonstrate that had the Lottery followed its procedures, the protesting Responder would have been the successful Responder.

2. A notice of intent to protest must be received by the Lottery within seven (7) business days after the Lottery posts a notice of intent to award on its website.

A timely notice of intent to protest is a prerequisite to any protest.

3. Provided that a timely notice of intent to protest has been filed with the Lottery, a protest must be filed within twelve (12) business days after the Lottery posts its notice of intent to award on its website. A protest must include a complete and detailed explanation of how the facts support the protest.

4. All protest documents must be received by the Lottery at its Sacramento headquarters no later than 3:00 p.m. Pacific Time on the last day of the applicable protest period or via email to solicitations@calottery.com and cc tkopbayev@calottery.com. The envelope containing protest documents or the cover page to a protest must be addressed to the attention of the Director and must be clearly labeled: “Protest to the (title and number of the solicitation), DO NOT OPEN IN MAILROOM.” Untimely protests will not be considered.

5. It is the protestor’s responsibility to ensure that the Director has all information and arguments that the protestor deems relevant and necessary to resolve the mailto:tkopbayev@calottery.com

RFQ # R005964 9 October 5, 2026

Data Classification: Sensitive protest. The Director may request additional information in writing from the protestor or from other sources, including the apparent successful Responder and Lottery staff, as he/she deems appropriate for resolution of the protest.

6. The Director will issue a written decision within fifteen (15) days of completion of his/her review of the record.

7. In his/her sole discretion, the Director may determine that it is in the best interest of the Lottery to proceed with contract award and performance, while a protest is pending, and may direct a Contractor to commence work.

T. Governing Law and Regulations

The Lottery’s governing law and regulations, including the California State Lottery

Act and the Lottery’s procedures for procurement of goods and services, are available on the Lottery’s website (www.calottery.com). It is each Responder’s responsibility to be familiar with these laws and regulations.

U. Joint SOQ/Joint Contractors/Subcontractors

Joint SOQ/Joint Contractors are not allowed. Only one Responder will be the lead and any other contractors will be considered subcontractors. The Responder itself must meet all of the Minimum Responder Qualifications listed above, other than non-architectural services that are to be subcontracted.

V. Contracting Preference Program Participation

The Lottery is committed to supporting State Small and Micro Business and

Disabled Veteran Business participation programs. While the Lottery encourages Responders to participate in these programs, preferences will not be applicable to this procurement.

II. SOQ REQUIREMENTS

SOQs submitted in response to this RFQ must comply with the requirements of this section. Failure to complete and submit the information listed in this section in the specified format may result in rejection of the Responder’s SOQ.

Responders must provide as much information as necessary in their SOQ for the Lottery to award a contract. At a minimum, SOQs must be fully responsive to the specific requirements stated in this RFQ. Responders must identify any requirements of this RFQ they cannot satisfy.

http://www.calottery.com/

RFQ # R005964 10 October 5, 2026

A. Mandatory Submittals

Responders must not alter the Lottery’s mandatory submittals. Any change made to the forms, including but not limited to exceptions, deletions, and additions, may be the basis for disqualification of a Responder’s SOQ. The required forms can be located at the Lottery’s website or by going onto the CSCR.

Responders must complete and submit the following:

1. Transmittal Letter and Company Background (Attachment 1)

2. Required Attachment Checklist (Attachment 2)

3. Cost Sheet (Attachment 3)

4. Certification (Attachment 4)

5. Disabled Veteran Business Enterprise Participation (DVBE) – if applicable

(Attachment 5)

6. Small and Microbusiness Participation (SB) – if applicable (Attachment 6)

7. Payee Data Record STD 204 (Attachment 7)

8. Statement of Qualifications (Attachment 8)

9. Project Information and Reference Sheet (Attachment 9)

10. GenAI Impact Assessment Form (CSL1499) – (Attachment 10)

1. Required Transmittal Letter – (Attachment 1)

Responders must submit a cover letter indicating that they are responding to the RFQ and that all of the RFQ requirements have been met. The letter must be signed by a representative identified in the Responder’s Certification as legally authorized to contractually bind the Responders.

Responders must disclose whether they consulted with others in the preparation of this SOQ. If others were consulted, they must identify those with whom they consulted and provide contact information. Any change or addition to those consulted while this RFQ is pending must be reported to the Lottery.

Failure to do so may result in a decreased rating level or rejection of a Responder’s SOQ. The Lottery reserves the right to contact these consultants.

Under no circumstances may Responders submitting or considering the submittal of an SOQ consult with a competing Responder.

Responders must also disclose any potential, actual or apparent conflicts of interest that may exist between any current client and the Lottery. Because of the complexities involved in defining conflicts of interest, the Lottery will make a final determination as to whether a disqualifying conflict exists. Note: If there are no conflicts, provide a statement to this effect.

https://www.calottery.com/vendor-opportunities https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx

RFQ # R005964 11 October 5, 2026

If the Responder intends to subcontract out work to be performed, the letter must identify the subcontractor and the work they will perform.

2. Required Attachment Checklist - (Attachment 2)

Responders must submit the Required Attachment Checklist to confirm all required documents have been included in the SOQ submittal package.

3. Cost Sheet (Attachment 3)

In order to facilitate negotiations, Responders must provide general rates in accordance with the guidelines set forth on Attachment 3.

4. Certification (Attachment 4):

Responders must complete and submit the Certification form in their SOQ package.

5. Disabled Veteran Business Enterprise Participation (DVBE) – If applicable (Attachment 5):

The Lottery has not established a DVBE participation requirement for this solicitation. Due to the nature of this solicitation, DVBE participation incentives are not available. However, voluntary identification of DVBE status is requested, if applicable. Additional details are provided in the DVBE form.

6. Small and Microbusiness Participation (SB) – If applicable (Attachment 6):

A Small Business Preference is not available for Responders in connection with this solicitation. However, voluntary identification of SB participation status is requested if applicable. Additional details are provided in the SB form.

7. Payee Data Record (STD 204) – (Attachment 7)

Responders must complete and submit the Payee Data Record in the SOQ package.

8. Statement of Qualifications (Attachment 8)

See Section II.C, Statement of Qualifications and Evaluation Criteria, for details of contents.

RFQ # R005964 12 October 5, 2026

9. Project Information and Reference Sheet (Attachment 9)

See Section II.C, Statement of Qualifications and Evaluation Criteria, Section 3, for details of contents. Completed information is to be submitted as part of Attachment 8.

10. GenAI Impact Assessment Form (CSL1499) – (Attachment 10)

Responders must complete and sign the GenAI Impact Assessment Form if: 1) the Responder intends to provide Generative Artificial Intelligence (GenAI) as a Contract deliverable; or (2) the Responder intends to utilize GenAI, including GenAI from third parties, to complete any portion of the Contract deliverables or services.

B. Evaluation of Mandatory Submittals

The Lottery will validate that all mandatory submittals were received and are completed; where applicable, the Lottery will also confirm that minimum qualifications have been met for this solicitation.

Section II.A - Summary:

Where applicable, the GenAI Impact Assessment Form (CSL1499) (Attachment

10) will be reviewed by the Lottery’s Information Security Office (ISO). ISO may reach out to Responders, as necessary, for additional clarifying information to assess potential risk to the Lottery. Based on ISO’s assessment of risk, additional GenAI contract provisions may be required by the Lottery; Responder may also be

Mandatory Submittals: Pass/Fail Failure to submit the following forms will result in Responder disqualification:

Transmittal Letter (Attachment 1) Required Attachment Checklist (Attachment 2) Cost Sheet (Attachment 3) Certification (Attachment 4) Payee Data Record (STD 204) (Attachment 7) Statement of Qualifications (Attachment 8) Project Information and Reference Sheet (Attachment 9) GenAI Impact Assessment Form (CSL1499) (Attachment 10)

RFQ # R005964 13 October 5, 2026

Data Classification: Sensitive disqualified if ISO determines that the risk to the Lottery is too high.

Failure to submit the following forms will not result in Responder disqualification:

C. Statement of Qualifications and Evaluation Criteria

SOQs submitted in response to this RFQ will be rated in comparison with other submitted SOQs. Responders must submit the following information, which will be evaluated under the corresponding criteria and rated in accordance with the Rating Chart in section III, SOQ Evaluation and Award.

SOQ submittals will consist of the following:

1. Organizational Qualifications and Experience

2. Personnel Qualifications and Experience

3. Project Information and References

4. Project Management Philosophy and Approach

1. Organizational Qualifications and Experience

Responder must provide a written, detailed description of its resources, capabilities, and expertise that qualify them to meet the scope of work. At a minimum, the narrative must include a brief history of the organization; office locations and their functions; number of years in business; organizational structure; number of employees and types of positions; and a brief description of completed renovations or improvements (e.g. tenant improvements, building systems upgrades or replacements) to occupied and operational facilities similar to those identified in Exhibit 3, California Lottery Facility Locations.

DVBE and SB Assessment (Attachments 5 and 6) Disabled Veteran Business Enterprise Participation Incentive Program (if applicable). Due to the nature of this solicitation, DVBE participation incentives are not available.

Small & Micro Business Participation (if applicable). Due to the nature of this solicitation, SB participation preferences are not available.

RFQ # R005964 14 October 5, 2026

Data Classification: Sensitive

Responder must limit its description to three single-sided pages, submitted on 8 ½ X 11” paper, using at least 12-point font.

Evaluation Criteria for Organizational Qualifications and Experience:

Depth and breadth of qualifications and experience to successfully perform statewide A&E services for a State agency.

2. Personnel Qualifications and Experience

Responder will provide resumes for its Lead Program Manager (LPM), the Principal-in-Charge (PIC) (if different from the LPM), and any additional Project Managers (PMs) and other essential personnel that would be assigned to this contract. Responder will limit its description to no more than two pages per resume.

Each resume will contain, at a minimum, the individual’s experience, educational background, LEED accreditation, design and construction administration experience on similar projects, and a description of the individual’s level of responsibility on prior projects. Also include two (2) references for each resume. The Lottery reserves the right to contact any or all of the references at any time during the evaluation process.

The Responder’s LPM, PIC, PMsand any other essential personnel assigned to the Lottery’s project are considered Key Personnel in accordance with Attachment 11, Exhibit A, Section III, Key Personnel and Exhibit C, Section 3.5.

The Responder’s LPM will be the primary representative of the Contractor and report directly to the Lottery Contract Manager (LCM). Contractor may not remove, replace, or divert Key Personnel without the Lottery Contract Manager's written consent. The Lottery may seek to interview the replacement individual as part of the approval process. If replacement is approved by the Lottery Contract Manager, the replacement must meet or exceed the replaced individual’s equivalent experience for this role.

Additional value will be assigned to Responders with Leadership in Energy & Environmental Design (LEED) Accredited Professional(s) with a specialty in Building Design + Construction (BD+C) New Construction and Major Renovation.

Evaluation Criteria for Personnel Qualifications:

Depth and breadth of qualifications and demonstrated ability to manage and

RFQ # R005964 15 October 5, 2026 conduct statewide A&E services for a State agency.

3. Project Information and References

Responder will provide information for completed projects on which they have served as the Architect of Record, using Attachment 9, Project Information and Reference Sheet. Project information will include four (4) projects designed within the last ten (10 years that are most representative of the tasks required in the Scope of Work and the types of facilities identified in Exhibit 3, California Lottery Facility Locations. The projects may be public or private and must have been in California.

Additional value will be assigned to Responders with experience in public projects. The Lottery reserves the right to contact any of the clients listed as references at any time during the evaluation process.

Evaluation Criteria for Project Information and References:

Level of experience in successfully completing similar projects, with an emphasis on public projects; and Level of experience in designing LEED Certified projects.

4. Project Management Philosophy and Approach

Responder will provide a written description of how they will plan and perform services required in the Scope of Work. At a minimum the description must include how they plan to interface with the Lottery Contract Manager, general contractor and Authorities Having Jurisdiction (AHJ); its proposed methodology for preparing design documents; its capabilities and procedures in providing the technical expertise required for constructability and budget control; its plan approval/permitting process and experience; and its construction phase management philosophy and approach. Describe any experience with integrated project delivery or design build delivery methods.

Responders must show experience working with the Office of State Fire Marshal (OSFM) for permitting, construction administration and obtaining final occupancy.

RFQ # R005964 16 October 5, 2026

Project Management Philosophy and Approach is significantly more important than the other evaluated categories and will be rated accordingly.

Evaluation Criteria for Project Management Philosophy and Approach:

Level of functionality of proposed approach as it relates to the Scope of

Work;

Demonstrated ability to work cooperatively and effectively with Lottery

Contract Manager, General Contractor and AHJ; and Ability to control the schedule, scope, and resources.

III. SOQ EVALUATION AND AWARD

The Lottery will conduct a fair and impartial evaluation of SOQs received in response to this RFQ. The complete evaluation process is comprised of the following phases:

1. Mandatory Submittals Review

2. Statement of Qualifications Evaluation

3. Finalist Interview

4. Best Value Determination

SOQs will be reviewed by the Lottery evaluation team in accordance with the criteria and ratings indicated in this RFQ. The Lottery may request clarification from Responders during any phase of the evaluation process.

A. Mandatory Submittals Review (Pass/Fail)

The documents required in Section II.A must be completed and submitted before further consideration of a Responders SOQ.

All SOQs shall be reviewed to verify the Responder has met the RFQ submission requirements. SOQs that have not followed the rules, do not meet minimum content requirements, qualifications, or quality standards, include unacceptable exceptions to the terms and conditions, or are non-responsive to the required responses in this RFQ will be eliminated from further consideration. SOQs meeting the Mandatory Submittals requirements will advance to Statement of Qualifications Evaluation.

B. Statement of Qualifications Evaluation

The information requested in Section II.C, Rated Submittals, and listed herein will

RFQ # R005964 17 October 5, 2026

Data Classification: Sensitive be rated in accordance with the Point Scoring Schedule and Rating and Definition charts below. As a part of this evaluation, the Lottery may require responding firms to clarify the information submitted. This clarification process may be conducted through written or electronic correspondence. It is in the Responder’s best interests to submit a thorough and complete SOQ. SOQs will be evaluated and scored in accordance with the point scoring schedule noted below.

POINT SCORING SCHEDULE

Category Maximum Possible Points

Organizational Qualification and Experience

Personnel Qualifications and Experience

Project Information and References

Project Management Philosophy and Approach

Total Possible Points 325

Interview 325

The rated submittal section will be rated and scored using the Rating and Definition chart on the next page. The Responder will receive 0 points if they receive a score of Does Not Meet. Responder will receive the maximum points allocated to that section if the SOQ receives a score of Superior within that section. Points will be rounded to the nearest percent.

The highest rated Responders will advance to the Finalist Interview.

RFQ # R005964 18 October 5, 2026

Rating and Definition

Rating Definition

Superior receives 100% of maximum points within section

SOQ exceptionally exceeds performance or capability requirements;

SOQ demonstrates extraordinary strengths that will more than significantly benefit the Lottery.

Significantly Exceeds receives 85% of maximum points within section

SOQ significantly exceeds performance or capability requirements;

SOQ demonstrates exceptional strengths that will significantly benefit the Lottery.

Exceeds receives 70% of maximum points within section

SOQ exceeds performance or capability requirements; SOQ has one or more strengths that will benefit the Lottery.

Meets receives 50% of maximum points within section

SOQ meets specified minimum performance or capability requirements necessary for acceptable contract performance.

Meets with Exceptions receives 15% of maximum points within section

SOQ demonstrates weak performance or capability standards necessary for minimum contract performance; SOQ has one or more weaknesses that offset any strengths.

Does Not Meet receives 0 points

SOQ fails to meet specified minimum performance or capability requirements. SOQs with an unacceptable rating are not awardable.

C. Finalist Interview Evaluation

The Lottery will evaluate each Finalist during the interview in accordance with the rating chart identified in Section III.B. and shown above.

RFQ # R005964 19 October 5, 2026

Evaluation Criteria for Finalist Interview:

Extent of knowledge and experience performing A&E services across similar projects for State agencies.

Depth and breadth of tools, capabilities, and methods Finalist will utilize to successfully complete work described in Exhibit A, Scope of Work.

Upon announcement of the Finalists, the Lottery will contact each Finalist to schedule the interviews.

Each Finalist is to provide two (2) individuals to be interviewed. The LPM to be assigned to the Lottery project must be in attendance. Interview dates and times will be scheduled at the convenience of the Lottery. Interviews will be conducted at the Lottery Headquarters in Sacramento. The Lottery anticipates each interview will take no longer than seventy-five (75) minutes to complete. Finalists will be given up to ten (10) minutes to discuss team members who would be assigned to the project and briefly explain the roles that each of them will play during the project. Sixty (60) minutes will be devoted to a question-and-answer session where the Finalist’s team member(s) will respond to questions presented by the Lottery Evaluation Team. After the question and response session, Finalists will have five

(5) minutes to provide a closing statement.

The interview will focus on the Finalist’s experience and plans for performing services within the Scope of Work. The Lottery may ask questions regarding the Finalist’s methods used to manage programs and projects, experience with integrated project delivery or design build project delivery methods, LEED and Zero Net Energy buildings, how they plan to perform stakeholder coordination, and the Finalist’s experience with identifying and mitigating risk, constructability and cost reviews, and maintaining schedule, scope, and resources. The interview will provide an opportunity for consideration of the Finalist’s organization, location(s), staffing, project management philosophy and approach, and other areas of the SOQ where clarification is necessary. Finalists may be given a sample project and asked to present methods necessary to execute the project.

D. Best Value SOQ Determination and Negotiation

Those Finalists rated during the interviews and determined by the Lottery Evaluation Team to be the most qualified to undertake the work described in

RFQ # R005964 20 October 5, 2026

Data Classification: Sensitive

Attachment 11, Exhibit A, Scope of Work, will be identified and ranked as the Most Qualified Responders (MQRs).

For purposes of this RFQ, the MQR rankings will be determined using the Best Value Scoring Schedule set forth in the table below.

BEST VALUE POINT SCORING SCHEDULE

Overall SOQ Submission (Section III) Maximum Points

A. Mandatory Requirements Pass/Fail

B. SOQ 325

C. Interview 325

Overall SOQ Evaluation: Total Points Possible 650

Upon determination of the MQRs, the Lottery will contact the top ranked MQR to schedule the Best Value analysis.

During the Best Value analysis, the Lottery will initiate contract rate negotiations with the top ranked MQR, using the Cost Sheet submitted by the Proposer . (Cost Sheets submitted by other Proposers may also be utilized by the Lottery to determine the reasonableness of MQR’s proposed rates.) If the Lottery cannot reach an agreement with the top ranked MQR, the Lottery will terminate negotiations and initiate contract negotiations with the next highest ranked MQR.

For purposes of this solicitation, an agreement is deemed to have been reached where the Lottery determines that the resulting contract includes compensation terms that are fair and reasonable to the Lottery and that the contract would be likely to fulfill the Lottery’s mandates to: 1) award contracts to the responsible supplier submitting the best value response that maximizes the benefits to the State in relation to the areas of security, competence, experience, and timely performance; 2) take into account the particularly sensitive nature of the California Lottery; and 3) act to promote and ensure integrity, security, honesty, and fairness in the operation and administration of the lottery and the objective of net revenues for the benefit of the public purpose (Government Code section 8880.56).

All Responders will be notified in writing when the best value SOQ has been selected.

E. Right to Cancel

The Lottery reserves the right to cancel any and all elements of the solicitation or rescind an announced award at any time up to and including execution of the actual

RFQ # R005964 21 October 5, 2026

Data Classification: Sensitive

Contract with the apparent successful Responder.

IV. DELIVERY OF SOQ

All SOQs must be submitted to a Lottery Secure File Share site. The Liquid Files Instruction Guide is available on the California State Contracts Register.

Liquid Files transfers are to be addressed to tkopbayev@calottery.com and ijen@calottery.com. Hard copies of SOQs will not be accepted. Do not send to solicitations@calottery.com as it will not be received. Hard copies of responses will not be accepted.

Responders’ responses are to be structured in the same format as the RFQ, with the same heading, numbering, and bullet format for all sections and subsections, using at least 12-point Arial font, consecutively numbered, and with sections clearly marked or labeled. The SOQ shall be in the order set forth below.

1. Transmittal Letter (Attachment 1)

2. Required Attachment Checklist (Attachment 2)

3. Cost Sheet (Attachment 3)

4. Certification (Attachment 4)

5. Disabled Veteran Business Enterprise Participation (DVBE) – If applicable

(Attachment 5)

6. Small and Microbusiness Participation (SB) – If applicable (Attachment 6)

7. Payee Data Record STD 204 (Attachment 7)

8. Statement of Qualifications (Attachment 8)

a. Project Information and Reference Sheet (Attachment 9) (include as part of your Attachment 8 SOQ)

9. GenAI Impact Assessment Form (Attachment 10)

RFQ attachments and/or forms that require a signature must be signed by a person who is identified on the Certification as being authorized to contractually bind the contractor’s firm. A pdf signed copy of those documents will be accepted; however, the original signed document may be requested at a later date.

Responders are solely responsible for ensuring timely receipt of their SOQs.

mailto:tkopbayev@calottery.com mailto:ijen@calottery.com

RFQ # R005964 22 October 5, 2026

ATTACHMENT 1 – TRANSMITTAL LETTER

Responders must disclose whether they consulted with others in the preparation of this SOQ. If others were consulted, they must identify those with whom they consulted and provide contact information. Any change or addition to those consulted while this RFQ is pending must be reported to the Lottery. Failure to do so may result in a decreased rating level or rejection of a Responder’s SOQ. The Lottery reserves the right to contact these consultants. Under no circumstances may Responders submitting or considering the submittal of a SOQ consult with a competing Responder.

Responders must also disclose any potential, actual or apparent conflicts of interest that may exist between any current client and the Lottery. Because of the complexities involved in defining conflicts of interest, the Lottery will make a final determination as to whether a disqualifying conflict exists. Note: If there are no conflicts, provide a statement to this effect.

Responder must include in this section any proposed subcontractors and the services they are to provide.

RFQ # R005964 23 October 5, 2026

Data Classification: Sensitive

ATTACHMENT 2 – REQUIRED ATTACHMENT CHECKLIST

A complete SOQ package will consist of the items identified below.

Complete this checklist to confirm the items in your SOQ. Place a check mark or “X” next to each item submitted to the Lottery. For the SOQ to be responsive, all required attachments must be returned. This checklist must be returned with the SOQ package.

Check Box Attachment Attachment Name/Description

☐ Attachment 1 Transmittal Letter

☐ Attachment 2 Required Attachment Checklist

☐ Attachment 3 Cost Sheet

☐ Attachment 4 Certification

☐ Attachment 5 Disabled Veteran Business Enterprise Participation (DVBE) - if applicable

☐ Attachment 6 Small and Microbusiness Participation (SB) - if applicable

☐ Attachment 7* Payee Data Record (STD 204)

☐ Attachment 8 Statement of Qualifications

☐ Attachment 9 Project Information and Reference Sheet

☐ Attachment 10 GenAI Impact Assessment Form

N/A Attachment 11 Proposed Contract Terms and Conditions – Do Not Return

* To be downloaded separately.

RFQ # R005964 24 October 5, 2026

ATTACHMENT 3 – COST SHEET

The Responder will submit its proposed hourly rates for each classification using the table below. Rates should be fully burdened (inclusive of labor, fringe benefits, applicable taxes, insurance, overhead/G&A, and profit).

Hourly Rate Table

Classification Title

Year 1 Rate

Year 2 Rate

Year 3 Rate

Year 4 Rate

Year 5 Rate

Option Year 1 Rate

Option Year 2 Rate

Responder will identify any fixed cost services that are likely to be utilized during the contract term in the table below. (Possible examples include printing, plotting, and telecopying.)

Fixed Cost Services Table

Type Size

(if applicable) Unit Price

RFQ # R005964 25 October 5, 2026

Data Classification: Sensitive

If identified as the Most Qualified Responder, the Responder’s proposed rates will be subject to negotiation. The final agreed upon amounts will be reflected in an updated Cost Sheet, signed by the Responder, and will remain effective for the entirety of the contract term and any extensions thereto.

Reimbursable Expenses:

The following expenses will be reimbursable under the contract, provided that the LCM authorizes the expenditures in writing before such costs are incurred. Except as specified below, such expenses will be billed to the Lottery at cost, without additional markup or profit:

• Travel Expenses – Travel and related expenses may only be claimed for travel to

Southern California locations and will reimbursed at the current California Department of Human Resources approved travel rates for excluded employees (www.calhr.ca.gov).

• Expenses for outside technical assistance or subcontractors deemed necessary and not included in typical A&E services;

• Subconsultant fees, which may be billed at direct cost plus no more than 5%

(“Subconsultant” shall mean a specialized professional subcontracted to provide inspection, testing, design, assessment, or engineering services);

• Fees for securing approval of regulatory authorities having jurisdiction over the project

(e.g., permits);

• Printing, plotting, telecopying, facsimile duplication, special delivery, messenger, or overnight carrier expenses (if not identified in the Fixed Cost Services Table);

• Other goods or services deemed necessary to successfully complete work described with an approved Task Order.

The services required in the Scope of Work are on an as-needed basis with no guarantee of the amount of work, hours or amount payable under the contract.

Responder Acknowledgements:

I, certify that I am authorized to sign this Cost Sheet and warrant that the costs set forth are accurate and unconditional. I further certify that these costs constitute an irrevocable offer which the Lottery may, at its option, accept or reject at any time within 180 days from the date that

RFQ # R005964 26 October 5, 2026

Data Classification: Sensitive response to this bid is due.

I also certify that I have read the solicitation, understand it and agree to comply with all Terms and Conditions.

Company Name

Address

Phone Email

Signature Title Date

RFQ # R005964 27 October 5, 2026

ATTACHMENT 4 – CERTIFICATION

I. RESPONDER INFORMATION

Responder’s Name: ___________________________________________________

Street Address: ______________________________________________________

City/State/Zip Code:

Contact Person:______________________________________________________

Telephone: ______________________________________________________

Email: ______________________________________________________

List person(s) legally authorized to contractually bind the Responder.

1. Name: Title:

Address:

2. Name: Title:

Address:

(Attach additional pages if needed)

II. RESPONDER CERTIFICATION

By executing this Certification, the Responder acknowledges that failure to comply with any of this Certification’s terms may result in disqualification from participation in the solicitation process. The Responder has reviewed, agrees to, and certifies the following:

a. The Responder meets all minimum qualifications specified in the section entitled “Minimum Responder Qualifications.”

b. The Responder agrees the Lottery will not be liable for any of the costs incurred by Responder in preparing, submitting, or otherwise participating in a response to this solicitation.

c. The Responder’s response to the solicitation constitutes an irrevocable offer for 180 days following the date SOQs are due to the Lottery.

d. The Responder has made no attempt to induce any other person or entity

RFQ # R005964 28 October 5, 2026 to submit or not to submit a SOQ.

e. The prices in the SOQ have been developed and calculated independently, without consultation, communication or agreement on any matter relating to such prices with any other Responder or competitor for the purpose of restricting competition or providing a competitive advantage.

f. The Responder has read the solicitation, understands it, and agrees to comply with all terms and conditions.

g. The Responder agrees to provide insurance/bond coverage as described in the Contract Terms and Conditions.

h. Recognizing that initial payments to Contractor may be delayed approximately 45 days, the Responder has sufficient resources to meet his/her obligations during this period.

III. CONTRACTOR CERTIFICATION CLAUSES

By executing this Certification, the prospective Contractor or its…