Bid Amendment 5 - Q and A.xlsx

Questions The RFP states the need for "three past or current clients of a project of a similar size and scope," while the Reference Form specifies "three (3) written references from public sector and/or non-profit sector clients," which is more restrictive. Please clarify. We would like three references from clients with a similar project of size and scope. If you have references from the public sector or a non-profit then we would prefer to see those clients listed as a reference.

Is the proposal and supporting documents to be submitted in Commbuys Portal or is it to be submitted via email to Responses@ctps.org ?

There are 3 items in the quote section

Item # 1: ( 81-11 - 00 ) Item # 2: ( 80-14 - 00 ) Item # 3: ( 82-14 - 00 ) Please submit to Responses@ctps.org

contract Can you please explain what would be the Vendor Shortlisting and Selection process? We will verify all vendor's eligibility on the state contracts. We will review examples provided including references, and then determine which vendors to select for interviews. We will also evaluate if the vendor understands what the ask is for the project.

Is it possible for us to use styles or elements of the Boston.gov style guide as we build out the new site? We are completely separate from the city of Boston. We wouldn't necessarily want to use their style guide specifically unless there are aspects of the site we like. However, we have not evaluated their site to see if there are features that we would want to emulate.

Are you modeling your content in a component architecture using the Drupal Paragraphs module? No, we are currently not using the paragraphs module. Our content is all bult in the standard WYSIWYG / HTML field box. We would like to implement more powerful and customizable ways to create content to using a module such as paragraphs module would be preferable for the re-design effort.

Several other modules are installed, but I believe they are mostly standard or required to make the above work.

CTPS Staff (in coordination with Web Admin, IT manager, and directors) as well as during web re-design working group meetings.

Do you expect the vendor to assist in maintaining the AWS infrastructure and deployment processes including CI/CD? We don’t currently use CI/CD process so that will be up to the vendor on how they prefer to deliver the project. We have a testing and production server so we can also create similar instances for the website re-design. These are managed in our AWS environment so this is maintained by the IT team.

standard for state and local governments’ web content and mobile apps. We do not currently use any accessibility tools on the website.

Do you want or need any technical training for staff to be involved in the development process or project handoff? Yes, the Website Administrator will be involved throughout the development process.

We will need to make sure that the Web Administrator is trained on the new CMS (as far as any new technical features) and that internal website editors are trained on how to create and publish website content.

Depending on the end product, we might require end-user training.

Do you have any example sites or apps that you can reference that exemplify features desired in the new sites? Yes, here are examples of websites that we evaluated.

Reference:

https://atlantaregional.org/ https://www.miamidadetpo.org/ https://cmap.illinois.gov/ https://drcog.org/ https://ampo.org/ https://www.psrc.org/ Is there a preferred budget allocation or breakdown that vendors should follow, such as separating costs for design, development, and testing? A cost estimate should be provided for each project deliverable. The payment terms will be in the final contract agreement.

Will the sites continue to be hosted on the existing AWS servers or should the Proposer prepare hosting options as well? Yes, the websites will remain in AWS. (Unless you can provide a compelling reason to move it from AWS to another cloud provider)

website audit will be done before the project to identify content that can be archived. The bidder will also have to prove that all apps hosted on the sites will work in WordPress before making a proposal to switch to WordPress or any other CMS.

prior to identity pages that can be archived. After that, the expectation is that all remaining pages will be incorporated into the new design.

Do you have a preferred CMS (Drupal, WordPress, Joomla), or are you open to recommendations based on scalability and security? Yes, we are open to recommendations as long as it can meet our technical requirements.

We will need to approve beforehand.

Multilingual Support – Which languages should be supported, and should the translations be automated or manually curated? We use a translation tool (Localize). It automatically translated the pages. This will remain the same including the languages supported.

○ <iframe width="560" height="315" src="https://www.youtube.com/embed/ZpHl7cXJfWE?si=UpFYYMK_Crmfq_nY&amp;start=3" title="YouTube video player" frameborder="0" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share" referrerpolicy="strict-origin-when-cross-origin" allowfullscreen></iframe>

○ <!-- Add script to the <head> of your page to load the embeddable map component → <script type="module" src="https://js.arcgis.com/embeddable-components/4.31/arcgis-embeddable-components.esm.js"></script> <!-- Add custom element to <body> of your page → <arcgis-embedded-map style="height:600px;width:700px;" item-id="9c4fae9ebfb24ab1bf2eb9e04c36e389" theme="light" portal-url="https://ctps.maps.arcgis.com" heading-enabled legend-enabled ></arcgis-embedded-map>

● Files for custom HTML/JavaScript-based pages (applications) can easily be uploaded and linked to. An example of such a page/application on our current site is https://www.bostonmpo.org/dv/mbtasurvey2018/index.html. While we can use sFTP tools to upload such assets directly to the Linux host, managing upload from the CMS would be desirable.

● We can support a more appealing launch page for our collection of applications than is currently found at https://www.bostonmpo.org/applications. For example, a "carousel" of "cards," where each card has flexible HTML that might include a title, blurb, and screen snapshot of an application, along with the flexibility to launch the applications in new windows or tabs, in the same tab, or in an embedded frame, if site design indicates. (An example of such a carousel design, minus the embedding, can be found under the "Featured Applications" heading of https://dvrpc.org/data/.

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