BG384519RFQ.docx

Procurement & Property Management Division

Building 902B P.O. Box 5000 Upton, NY 11973-5000 Phone 631.344.4144 Fax 631.344.5499 gilman@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

August 6, 2020

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE) herewith solicits your quote for Arista Switches, Licenses and Support or its Equivalent as outlined in the Draft Purchase Order (Enclosure A).

This procurement has been set aside for small business. By submitting a quotation you are certifying that your firm is a small business as defined by the U. S. Small Business Administration.

2.0 SCOPE OF WORK

The Offeror shall furnish and provide in strict accordance with the attached Draft Purchase Order (Enclosure A).

3.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than 5:00 PM local time on August 21, 2020. Award is expected to be made on or about August 28, 2020. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will accept electronic submissions of formal quotations. Electronic submissions will be accepted by the following method:

· Email submissions must include a scanned copy of the signed Quotation Pricing Sheet. Emails will be sent to gilman@bnl.gov with the BSA RFQ Number in the Subject Line.

4.0 PRICING AND SUPPORTING DOCUMENTATION

4.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. Prices shall be quoted in U.S. dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included) including any Import Duties, customs and associated costs, if applicable.

4.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM). Registration can be performed on line at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220. By signing the attached Quotation Pricing Sheet, AMS Form-043, you are certifying that you are registered in SAM.”

4.3 Representations and Certifications.

Procurement Specific Representations & Certifications AMS-Form-009 (Enclosure B) must be on file with BSA's Procurement and Property Management Division before a purchase order can be placed. The offeror shall complete the attached form and enclose it with the submission.

A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-010 must be on file with BSA’s Procurement and Property Management Division before a purchase order can be placed. At the time of award the successful offeror will be asked to complete AMS-Form-010 if it is not already on file.

5.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all BSA’s technical requirements, as stated herein.

The resultant firm fixed price purchase order shall be subject to the terms and conditions of (Enclosure A).

6.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation, however, should you have any questions, please contact the undersigned. All questions must be submitted in writing; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

If for any reason you are unable to submit a quotation, kindly reply in writing and return all the attachments.

Sincerely, Beth Gilman Buyer

B. AMS-Form-009, Procurement Specific Representations and Certifications

C. Quotation Pricing Sheet, AMS-Form-043 image1.png