B25-09 PN9091 Invitation to Bid Package .pdf

INVITATION TO BID (ITB)

ITB #B25-09

PN9091 - 2025 Resurfacing Program

ITB SUMMARY:

Description of Work: Asphalt milling, patching, and paving as well as guardrail adjustment and gravel shouldering for various County roads.

All bidders shall be experienced highway contractors and must be experienced in highway construction and in the use of the Colorado Department of Transportation’s Specifications for Road and Bridge Construction. Larimer County may require the apparent low bidder to submit a Statement of Qualifications prior to award. The County reserves the right to reject a bid from a Contractor considered unqualified.

PRE-BID MEETING: May 1, 2025 @ 1:00 PM (MT) Bidders are requested (not required) to attend and participate in the conference. Vendors should read the entire bid document prior to the Pre-Bid Meeting.

TO ATTEND THE VIRTUAL PRE-BID MEETING:

https://larimer-org.zoom.us/j/96028145622?pwd=mjxzIWduK08O8apV9uQacahTaueaEz.1 Join by Phone: +1 646 931 3860 US or One tap mobile +16469313860 ,,96028145622#,,,,*714047# US Meeting ID: 960 2814 5622 Passcode: 714047

QUESTION DEADLINE: May 5, 2025 @ 1:00 p.m. (MT)

All questions regarding this solicitation must be emailed to the Contact Person identified below. If you do not receive a confirmation email of receipt, please call the Contact Person to verify receipt of your questions. No questions will be accepted after the date and time referenced above. All questions received will be answered via Addendum only.

DEADLINE FOR SUBMITTALS/BID OPENING: May 13, 2025 @ 2:00 p.m. (MT)

The Board of Larimer County Commissioners will only be accepting Bids electronically submitted via the Rocky Mountain E-Purchasing System (BidNet, BidNet Direct) portal, up to the date and time referenced above, at which time they will be publicly opened and read aloud.

TO ATTEND THE VIRTUAL BID OPENING:

https://larimer-org.zoom.us/j/98245819184?pwd=2WdXtVbUgRoMzEHzulbbLsFaxjne51.1 Join by Phone: +1 646 931 3860 or One tap mobile +16469313860,,98245819184#,,,,*859484# US Meeting ID: 982 4581 9184 Passcode: 859484

BIDNET PORTAL / ITB OFFICIAL WEBSITE:

To submit your bid and view official solicitation documents and addenda only available on the BidNet portal, use the following link: https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Christal Bateman, batemach@co.larimer.co.us, 970-498-5956

NOTE: Unauthorized contact with a County employee other than the Contact Person listed above or Purchasing Manager regarding this bid may result in disqualification of your bid.

https://larimer-org.zoom.us/j/96028145622?pwd=mjxzIWduK08O8apV9uQacahTaueaEz.1 tel:+16469313860 https://larimer-org.zoom.us/j/98245819184?pwd=2WdXtVbUgRoMzEHzulbbLsFaxjne51.1 tel:+16469313860 https://www.bidnetdirect.com/colorado/larimer-county/

1. GENERAL INSTRUCTIONS FOR BIDDERS:

1.1 Bid Preparation:

The total cost of bid preparation and submission will be borne by the bidder. Bids must be typewritten or written in ink on the form prepared by the County. Bids must be furnished exclusive of any Federal, State, or Local taxes.

Bidder must not stipulate in their bid any conditions not contained in the specifications, unless specifically requested in the special instructions. Any bids that fail to comply with the literal letter of these instructions and the specifications may be rejected forthwith.

1.2 Bid Submission:

Bidders must be registered with BidNet in order to submit a bid; registration is free. Larimer County strongly recommends bidders register well in advance of the submittal deadline to ensure they have adequate time to upload and submit their bid.

It is the sole responsibility of the Bidder to ensure all required Bid documents are submitted through BidNet by the submission deadline. Bids will be time-stamped by BidNet upon receipt; BidNet does not allow for uploading or submitting Bid documents after the Bid submittals deadline has passed, so allow adequate time to upload and submit your Bid prior to the deadline. Larimer County will not accept uploads that are “saved” but not “submitted”. To verify that a Bid has been submitted successfully, Bidders may contact BidNet Support, or verify, via the Bid Management tab in the Bidder’s account, that the documents are not in “Draft” status.

1.3 Consideration of Bids:

It is understood that Larimer County reserves the right to reject any and/or all bids and to waive informalities and irregularities in bids, and to accept the bid that, in the opinion of Larimer County, is in the best interests of Larimer County. No bid is contingent on the purchase of all items listed. Prices and terms must remain in effect until a contract has been executed.

If, in the sole judgment of the Board of County Commissioners, the bids are substantially equal, the Board may grant the contract to a company(ies) located in Larimer County, however this is not applicable in the case that Federal funds are used.

1.4 Cooperative Use

Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges, contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or any government entity relating to such use.

1.5 Equal Opportunity Employer (EEO) / Disadvantaged Business Opportunities:

Larimer County, in accordance with Federal and State laws, is an Equal Opportunity Employer and does not discriminate. Larimer County strongly encourages the use of small and minority firms, women's business enterprises, and labor surplus area firm services.

Larimer County hereby notifies all Bidders they will be afforded full and fair opportunity to submit a Bid in response to this ITB and they will not be discriminated against on the basis of age 40 and over, race, sex (including pregnancy), color, religion, national origin, disability, genetic information, sexual orientation, gender identity, gender expression, military or veteran status, or any other applicable status protected by Federal, State, or local law in consideration for award.

1.6 Payment:

Payment for work performed or goods sold to Larimer County can be expected within 45 days after receipt of the invoice and satisfactory acceptance by the Department receiving the service or goods (unless otherwise stated and agreed to by County).

1.7 Public Records:

All information submitted in response to this bid is subject to disclosure under the Colorado Open Records Act

(“CORA”).

1.8 Insurance:

Upon Notice of Award, the Award Vendor will be required to submit a valid Certificate of Insurance (COI) that meets, at a minimum, the Insurance Requirements published in the solicitation, see Contract Attachment B – Insurance Requirements published as a separate attachment with this solicitation. This valid COI must be received by Larimer County within 15 calendar days of the Notice of Award and must include Larimer County listed as Additional Insured and Certificate Holder.

1.9 Reasonable Accommodations:

Per the Americans with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to qualified individuals with a disability who need assistance. Services can be arranged with at least seven (7) business days’ notice. Please email the Contact Person listed on the page 1 or call Relay Colorado 711.

“Walk-in” requests for auxiliary aids and services will be honored to the extent possible but may be unavailable if advance notice is not provided.

1.10 Regulatory and Legal Compliance Requirements:

No vendor awarded a solicitation will be federally debarred. Such debarment will be checked through the System for Award Management, at www.sam.gov.

All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.

The Keep Jobs in Colorado Act (§ 8-17-101, et. seq., C.R.S.) requires that contractors who work on a public works project financed in whole or in part by the state, counties, school districts, or municipalities of Colorado, meet the 80% Colorado labor requirement on that public works project, as defined in § 8-19- 102(2), C.R.S.

See https://cdle.colorado.gov/workplace-conditions/keep-jobs-in-colorado-act for more information regarding this Act, which applies to Public Works projects only. The definition of Public Works is found under the “Keep Jobs in Colorado Act Rules”, which is listed on the website listed above. “Frequently Asked Questions” about this Act may be found at:

https://cdle.colorado.gov/sites/cdle/files/Keep%20Jobs%20in%20Colorado%20FAQs%20October%202020%2 0accessible.pdf

The Contractor certifies that by submitting an offer, neither the contractor nor subcontractors, the organization nor its principals are suspended or debarred or otherwise excluded from procurement by the Federal government and do not appear on the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA).

2. BIDDING INSTRUCTIONS:

The following items are part of the bid. If any of these items cannot be located, please contact the Purchasing Agent identified on the first page of the Bid documents.

Bid Package o General Instructions o Bidding Instructions o Bid Form o Bid Bond o Anti-Collusion Affidavit o Certificate of Intent to Sublet

Attachment A - Bid Schedule (Excel Format) https://www.sos.state.co.us/pubs/info_center/laws/Title24/Title24Article72Part2.html http://www.sam.gov/ https://www.ada.gov/ada_title_II.htm https://cdle.colorado.gov/workplace-conditions/keep-jobs-in-colorado-act https://cdle.colorado.gov/sites/cdle/files/Keep%20Jobs%20in%20Colorado%20FAQs%20October%202020%20accessible.pdf https://cdle.colorado.gov/sites/cdle/files/Keep%20Jobs%20in%20Colorado%20FAQs%20October%202020%20accessible.pdf

Attachment B – Sample Contract o Contract Attachment A – Bid Schedule o Contract Attachment B – Insurance Requirements o Payment Bond o Performance Bond

Attachment C – Special Provisions Attachment D – Planset

It is not necessary to return the entire Bid Package for the Bid Opening. Submittal of one (1) pdf file containing the following documents is required (in the order as specified below). Vendors need to submit all information as one (1) pdf file please:

1. Bid Form

2. Bid Bond

3. Anti-Collusion Affidavit

4. Certificate of Intent to Sublet

5. Bid Schedule

Each Bid must be accompanied by a Bid Guaranty consisting of a Bid Bond in the amount of five percent (5%) of the contractor’s bid, without conditions, payable to Larimer County or your bid will be considered non-responsive and your bid will be rejected. The sample Bid Bond included in these bid documents should be used. Bid Guaranties may be held until the contract is awarded, provided the time from bid opening to contract award does not exceed 30 days. Payment and Performance Bonds in the amount of 100 percent of the Award Vendor’s Contract price must be supplied prior to any work beginning.

Each bid must contain a unit bid price for each item shown in the Bid Schedule. The signed Anti-Collusion Affidavit must be submitted with the bid or the bid will be deemed non-responsive and rejected.

BID FORM Page 1 of 2

BID FORM

B25-09, PN9091 - 2025 Resurfacing Program

TO THE BOARD OF COUNTY COMMISSIONERS,

Larimer County, Colorado

I/We have examined the Plans and Specifications and the site of the proposed work and receipt of Addendum No(s). is hereby acknowledged.

I/We understand and accept the proposition that the Estimate of quantities is approximate only, that the quantities are subject to either increase or decrease and propose to perform any increased or decreased quantities of work at the unit price named in this Bid, except for alterations provided for in the Specifications.

I/We agree that the Invitation for Bids, Bid Requirements and Conditions, the Plans and Specifications, any Special Provisions, and this Bid shall form and be part of the Contract to be signed by me/us if this Bid is accepted, and that I/we will furnish a Contract Bond in a penal sum equal to the estimated contract price, with surety, or sureties, to guarantee the completion of the work and also to guarantee that all material and labor upon this work, or incidental to the completion of this work, shall be fully paid for.

I/We acknowledge the “Keep Jobs in Colorado Act” codified at § 8-17-101, et seq. of the Colorado Revised Statutes and agree that Colorado labor will be employed to perform at least eighty percent (80%) of the work.

I/We hereby propose to furnish all labor, machinery, equipment, materials and supplies, and to sustain all the expense incurred in doing the work hereinafter described for what is known as: Bid No. B25-09, PN9091

- 2025 Resurfacing Program, that may be awarded the undersigned in pursuance of a certain advertisement of the Board of County Commissioners, Larimer County, Colorado, dated April 21, 2025, a copy of which advertisement is attached and made a part hereof, and in accordance with the full details, Plans and Specifications as prescribed by said Board of County Commissioners and under the direction and according to the instructions of said Board or their authorized assistants, for the prices named in the Bid.

I/We agree to protect my/our employees on this contract, if awarded to , by adequate compensation insurance.

I/We agree that any Extra Work or materials which the said Board may order in writing is to be paid for either at a lump sum or unit prices agreed upon prior to the work on the force account basis as specified in the Specifications, the force account bills to be checked and signed at the end of each day by the engineer or inspector in charge, and the Contractor's representative; provided that no class or item of work or material for which a unit bid price is provided in this Bid is to be classified as Extra Work.

I/We hereby agree to execute a Contract and Bond and supply Insurance Endorsement forms provided by the said Board within fifteen (15) days (or such further time as may be allowed in writing by the Board) after receiving notification of the Award of Contract based on this bid, and in case I/we do not, the Board may proceed to award the contract to another, re-advertise the work for bids, or proceed in any lawful manner they deem advisable, and the accompanying Guaranty shall become forfeited to Larimer County, Colorado as liquidated damages.

I/We hereby agree to commence the work within thirty (30) days following the date of award unless such time for beginning the work is changed by the Engineer in the "Notice to Proceed".

BID FORM Page 2 of 2

It is agreed that in case the Contract is awarded to another, this Bid Guaranty, unless forfeited as stated herein, will be returned to:

Respectfully Submitted

Signed Date

Name (Print) Phone No

Title *Sam.gov UEI No

Company Name Email

Mailing Address Street Address

County State

Provide the following information for the individual who will serve as primary contact for your organization for technical and contractual management. This should be the same person that will be listed in Section 7 (page 4) of the contract:

Name Title

Mailing Address Street Address

Phone No Email

Bid must be signed by the bidder with the signature in full. Anyone signing the Bid must have authority to do so.

Each Bid must contain a unit bid price for each item shown in the bidding schedule, a completed Certificate of Intent to Sublet, a signed affidavit relative to collusion and a completed Bid Bond in the amount of Five Percent of the Contractor's total bid. The bid bond will be in the format presented in the bid. No other wording will be accepted. Failure to include unit bid prices, said certificate, signed affidavit and bid bond may be cause for rejection.

*Unique Entity ID number (from SAM.gov federal Excluded Parties List System)

BID BOND

Any singular reference to Bidder , Surety, Owner, or other party shall be considered plural where applicable.

BIDDER

(Name and Address):

SURETY

(Name and Address of Principal Place of Business):

OWNER

(Name and Address): Larimer County, 200 West Oak Street, Suite 3000, Fort Collins CO 80521

BID

Bid Due Date & Time Bid Description (Proposal Name & Number):

Bid No. B25-09, PN9091 - 2025 Resurfacing Program

BOND

Bond Number:

Date:

Penal Sum (Words):

Penal Sum (Figures): $ Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Bid Bond to be duly executed by an authorized officer, agent or representative. Said Bidder and Surety each separately, severally and jointly hereby bind themselves, their heirs, executors, administrators, successors and assigns firmly by these presents.

The conditions of this bond are such that whereas said Bidder is about to submit a bid to Owner to furnish all services, labor, materials and equipment necessary for the improvement of a project known as Bid No. B25-09, PN9091 - 2025 Resurfacing Program.

NOW THEREFORE, if the above bound Bidder is awarded the contract for the Work upon which s/he bid, s/he shall, within fifteen (15) days of such award, enter into a written contract with Owner in the form set out in the Contract Documents for said Work and shall furnish bond executed by an acceptable surety company. Upon meeting the foregoing requirements this Bid Bond shall be null and void, otherwise, it shall remain in full force and effect.

BIDDER SURETY

____________________________________ (SEAL)

Bidder’s Name and Corporate Seal

_____________________________________(SEAL)

Surety’s Name and Corporate Seal

By_________________________________________ Signature

By_________________________________________ Signature

Print Name Print Name

Attest:______________________________________ Signature

Attest:______________________________________ Signature

Title:_______________________________________ Title:_______________________________________

LARIMER COUNTY PROJECT NO.: PN9091, B25-09

ANTI-COLLUSION AFFIDAVIT DESCRIPTION: PN9091 - 2025 Resurfacing Program

I hereby attest that I am the person responsible within my firm for the final decision as to the price(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm.

I further attest that:

1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication, or agreement for the purpose or with the effect of restricting competition with any other firm or person who is a bidder or potential prime bidder.

2A. Neither the price(s) nor the amount of this bid have been disclosed to any other firm or person who is a bidder or potential prime bidder on this project, and will not be so disclosed prior to bid opening.

2B. Neither the price(s) nor the amount of the bid of any other firm or person who is a bidder or potential prime bidder on this project have been disclosed to me or my firm.

3A. No attempt has been made or will be made to solicit, cause or induce any firm or person who is a bidder or potential prime bidder to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or noncompetitive bid or other form of complementary bid.

3B. No agreement has been promised or solicited for any other firm or person who is a bidder or potential prime bidder on this project to submit an intentionally high, noncompetitive or other form of complementary bid on this project.

4. The bid of my firm is made in good faith and not pursuant to any consultation, communication, agreement or discussion with, or inducement or solicitation by or from any firm or person to submit any intentionally high, noncompetitive or other form of complementary bid.

5. My firm has not offered or entered into a subcontract or agreement regarding the purchase or sale of materials or services from any firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit any intentionally high, non-competitive or other form of complementary bid or agreeing or promising to do so on this project.

6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person, and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any other project, in consideration for my firm’s submitting any intentionally high, noncompetitive or other form of complementary bid, or agreeing or promising to do so, on this project.

7. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm’s bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, or other conduct inconsistent with any of the statements and representations made in this affidavit.

8. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as a fraudulent concealment from Larimer County, Colorado of the true facts relating to submission of bids for this contract.

I DECLARE UNDER PENALTY OF PERJURY IN THE SECOND DEGREE, AND ANY OTHER APPLICABLE STATE OR FEDERAL LAWS, THAT THE STATEMENTS MADE ON THIS DOCUMENT ARE TRUE AND COMPLETE TO THE BEST OF MY

KNOWLEDGE.

Contractor’s Firm or Company Name: By:

Title:

Date:

2nd Contractor’s Firm or Company Name: By:

Title:

Date:

Sworn to before me this day of , 20 .

NOTARY PUBLIC

My commission expires:

NOTE: This document must be signed in ink.

CERTIFICATE OF INTENT TO SUBLET

The successful bidder may sublet a portion of the contract. The bidder hereby certifies that if awarded the contract, he (does)* (does not)* intend to sublet a portion of the work.

Following are the names and addresses of proposed subcontractors and the items and cost of the work each will subcontract. Any changes made to this list after award of contract must be approved in writing by the Engineer.

Name/Address Subcontract Item Project Cost

Company

Signature Date

Name (Please Print) Title

*circle appropriate word(s)