B08__SOO_CHARTER_BUS_TRAVEL.pdf

STATEMENT OF OBJECTIVES

CHARTER BUS TRAVEL

Background

Sherman Indian High School (SIHS) is a 24/7 boarding school for Native American Indian students, with residents staying 9 months a year. Charter bus services are required to transport SIHS students and their luggage four (4) times each academic school year to their outer lying residential/home areas in CA, AZ, CO and NM. Four distinct routes are planned for each travel period at two days each.

1. Licensing Requirements and Certifications

The Contractor shall comply with all applicable Federal, State, and local laws, executive orders, rules and regulations applicable to its performance under this contract:

A. Contractors and drivers must have a minimum of five (5) years of experience in providing Charter bus services.

B. The Prime Contractor must have a valid and up to date CPUC (California Public Utilities Commissions) certification.

C. Public Liability and Property Damage per General Order Series 115 must be provided with a minimum limit of $5 Million.

D. Contractor must have a valid up to date DOT Certification and follow DOT regulations in hours of service.

E. A valid Commercial Driver’s License Type B, air brake & passenger endorsement, must be submitted for each driver to the Government before travel.

F. Each driver will be required to complete and receive a favorable determination from BIE Security.

a. PERSONNEL SECURITY BACKGROUND INVESTIGATION REQUIREMENTS

i. In accordance with DOI BIA Departmental Manual requirements, each Contractor and Contractor employee providing on-site services under this Service Contract must be able to obtain a positive background "screening" and "investigation."

ii. Background Investigations shall be conducted by the DOI Bureau of Indian Education.

iii. The Contractor shall use OPM guidelines to identify and eliminate any applicant whom they knowingly determine such employee would not meet the minimum standard of character (PL 101-630, PL 101-647) for a security clearance.

1. Disqualifying factors: other than honorable military discharges, any statutory debarment issue, loyalty or terrorism issue, any evidence of dishonesty in the application or examination process, issues relating to: pattern or abuse of alcohol or illegal drugs, rape, sexual assault, or other criminal conduct, dishonest conduct, disruptive or violent behavior, rioting or violent behavior, destruction of property, felony conviction, illegal use of firearms/weapons.

iv. The designated Contracting Officer's Representative (COR) is responsible for the coordination of all background investigation actions with the Contractor's Personnel Office. All communication regarding Security Requirements is confidential. Only the designated Government Representative and the Contractor Representative shall coordinate clearances. The Contractor and/or Contractor employees are to refrain from direct contact with the BIA Albuquerque Security Office unless initiated by the Security Office.

G. Buses must have a fully functioning restroom facility.

H. Buses must have underneath storage compartment to accommodate luggage of passenger capacity.

I. Buses must be Covid compliant with CDC travel guidelines.

J. Buses and drivers must be prepared to handle extreme weather condition.

K. Buses need to be on campus 90 minutes before departure times to assist in loading student luggage.

L. Shall be able to communicate with Chaperones in English.

M. The Government must be able to contact your base station/dispatch at all times.

2. Coordination, Planning and Delivery of Services

a. The Prime Contractor will direct all technical communication to the POC.

b. The POC will coordinate and confirm with the Prime Contractor travel routes prior to the service. This will include a confirmation of bus vehicles, route schedule with dates/times and pick-up/drop off locations for the two-day journey.

c. A minimum of 1 SIHS employee will be assigned as a chaperone to each charter bus route.

d. Only the designated POC is authorized to provide direction to the contractor. The contractor is not to accept instructions or direction from any other individual in regard to their performance for delivery of services under this contract.

In the event that the contractor deems that the direction provided by the POC is not within the terms and conditions of the contract, the contractor is to immediately refer the issue to the Contracting Officer.

3. Routes & Performance

a. Charter Bus services will be provided only during the academic months for each school year as follows (times may be adjusted to reflect school calendar):

1. August: Pick-up of students at their residential sites to transport students to SIHS for start of academic school year.

2. December: Transport students from SIHS back to their residential sites for winter break.

3. January: Pick-up of students from their residential sites to transport students to SIHS after the winter school break.

4. May: Transport students from SIHS back to their residential sites after the end of academic school year.

b. Four (4) routes for each charter bus during each period of August, December, January, and May.

*The four routes for the beginning of the school year each August and the return of students in January will have the same location sites, vice versa. For example, Route 1 would start from Farmington, NM for the final destination in Riverside, CA. The charter bus driver would pick up the chaperone on the first day in Riverside, CA and travel to Farmington, NM to lodge for 1 night. The second day will be the pickup of students and return to Riverside, CA.

1. Route 1: Starts from Riverside, CA to last destination site in Farmington, NM – total six sites typically requires a 55 passenger bus.

This route is used to transport students home for the Dec. winter break and to take students home after the end of the academic school year in May.

- Riverside, CA to Tuba City, AZ

- Tuba City, AZ to Tonalea, AZ

- Tonalea, AZ to Kayenta, AZ

- Kayenta, AZ to Towaoc, CO

- Towaoc, CO to Shiprock, NM

- Shiprock, NM to Farmington, NM

- Return to Riverside, CA *The SIHS chaperone and the driver/s will spend the night in Farmington, NM and return the following day.

2. Route 2: From Riverside, CA to last destination site in Gallup, NM – total 5 sites typically requires a 55 passenger bus. This route is used to transport students home for the Dec. winter break and to take students home after the end of academic school year in May.

- Riverside, CA to Flagstaff, AZ

- Flagstaff, AZ to Winslow, AZ

- Winslow, AZ to Second Mesa, AZ

- Second Mesa, AZ to Window Rock, AZ

- Window Rock AZ to Gallup, NM

*SIHS staff chaperone and the driver/s will spend the night in Gallup, NM and return the following day.

3. Route 3: From Riverside, CA to last destination site at Supai, AZ – total 4 sites typically requires a 47 passenger bus. This route is used to transport students home for the Dec. winter break and to take students home after the end of academic school year in May.

- Riverside, CA to Needles, CA

- Needles, CA to Kingman, AZ

- Kingman, AZ to Peach Springs, AZ

- Peach Springs, AZ to Supai, AZ – Bar 4 stop site. (Supai students require helicopter service for transport to and from the canyon.)

*SIHS staff chaperone and the driver/s will spend the night in Kingman, AZ and return the following day.

4. Route 4: From Riverside, CA to last destination site in Whiteriver, AZ – total 4 sites typically requires a 55 passenger bus. This route is used to transport students home for Dec. winter break and to take students home after the end of academic school year in May.

- Riverside, CA to Phoenix, AZ

- Phoenix, AZ to San Carlos, AZ

- San Carlos, AZ to Cibecue, AZ

- Cibecue, AZ to Whiteriver, AZ

*SIHS staff chaperone and the driver/s will spend the night in Pinetop, AZ and return the following day.

EVALUATION CRITERIA

Provide CPUC Certification Explain how your company would prepare for this service (bus readiness, communication etc.)

Provide Highway patrol report for the company (last 2 years).

Cost –Quote Schedule