B08__SOO_AIR_TRAVEL.pdf

STATEMENT OF OBJECTIVES

AIR TRAVEL

Background

Sherman Indian High School (SIHS) is a 24/7 boarding school for Native American Indian high school students ages 13-21, with residents staying 9 months a year. Travel agent services are required to transport approximately 222 students per year (across the continental US). SIHS students travel four (4) times each academic school year to/from their nearest airport and arriving at Ontario Airport (ONT) as the primary airport for the school, secondary airport would be John Wayne (SNA). Approximately 888 one-way refundable tickets are anticipated to be purchased. Additional travel services will be required for emergencies on an as needed basis on the weekends and after hours as well.

Coordination, Planning and Delivery of Services

A. Travel will take place 4 times a year during August, December, January, and May. These dates are to be determined based on the approved school calendar.

B. Historical Locations are:

i. Albuquerque NM, Anchorage AK, Atlanta GA, Bemidji, MI, Billings MT, Bismarck ND, Casper WY, Dallas TX, Denver CO, Fargo, MD, Green Bay Wi, Idaho Falls ID, Jackson MS, Kansas City MO, Las Vegas NV, Minneapolis MN, Phoenix AZ, Pocatello ID, Rapid City SD, Sacramento CA, Seattle WA, Spokane WA, Sioux Falls IA, Tucson AZ, Unalakleet AK, Yakima WA.

ii. Emergency historical data approx. 30 students a year.

C. The Prime Contractor shall coordinate travel with the designated Government representative (POC).

D. The POC will coordinate and confirm with the Prime Contractor travel list (in an Excel spreadsheet) of students needing airline services for each travel period prior to the service. In return, vendor will return the list of confirmed student itineraries (Dates, times, airlines, airport, transfers and final destination in Excel) to POC.

i. Completed itineraries returned within 2 days.

ii. Include 1 bag (not oversized) purchase per student

iii. Include underage traveler fees, as applicable E. Sherman POC will correspond/communicate via email and/or telephone on all student travel needs.

F. Additional student travel will be required for emergencies on weekends and/or after hours on an as needed basis.

i. Completed itineraries within 24 hours G. Only the designated POC is authorized to make travel arrangement with the contractor. The contractor is not to accept instructions or direction from any other individual in regard to their performance for delivery of services under this contract.

H. In the event that the contractor deems that the direction provided by the POC is not within the terms and conditions of the contract, the contractor is to immediately refer the issue to the Government Contracting Officer.