B08_Solicitation-Specifications.pdf

SLEEPING BEAR DUNES NATIONAL LAKESHORE

EMPIRE, MI

Specifications: Refuse & Recycle Collection and Disposal

DATED: 10 October 2024

NATIONAL PARK SERVICE

INTERIOR REGIONS 3/4/5

OHIO MAJOR ACQUISITION BUYING OFFICE

October 23, 2024

Attachment #1

REFUSE COLLECTION AND DISPOSAL

SLEEPING BEAR DUNES NATIONAL LAKESHORE

1.1 Scope of Work

The work performed under this contract consists of furnishing materials, equipment, transportation, and labor necessary to collect refuse and recyclables in accordance with the stated pick-up schedule and disposal of same at a state licensed sanitary landfill and recycling center located outside of Sleeping Bear

Dunes National Lakeshore boundaries.

1.2 Location

The work described in this contract is to be performed at all of the designated pick-up sites near or within the boundaries of Sleeping Bear Dunes National Lakeshore. Pick-up sites are detailed on the enclosed bid schedule and map of the Lakeshore. (SLBE Map @ Attachment 003)

Physical addresses are as follows.

A.1-A2 Platte River Campground, 5685 Lake Michigan Rd., Honor, MI 49640

B.1-B.2 Empire Maintenance Shop, 12447 Wisniewski Rd., Empire, MI 49630

B.3 Empire Housing, 12100 S. Leelanau Hwy.(M-22), Empire, MI 49630

B.4-B.5 DH Day Campground, 8010 W. Harbor HWY, Glen Arbor, MI 49636

B.6 DH Day Group Campsite, W. Harwood Dr. Glen Arbor, MI 49636

1.3 Personnel

1.3.1 Contractor's Supervision

The contractor shall provide on-site supervision sufficient to ensure the adequate performance of the specified work.

1.3.2 Number of Personnel

The contractor shall provide personnel to efficiently perform the work of this contract. Failure to provide a sufficient number of qualified employees will not be grounds for any modification or waiver of contract requirements.

1.3.3 Qualifications

All employees assigned by the contractor to perform work under this contract, including subcontractors and their employees, shall be physically able and capable of carrying out the assigned work. Person operating contractor owned equipment shall hold a current, valid State of Michigan motor vehicle operator's license appropriate to the type of vehicle driven.

1.3.4 Regulations

All persons employed under this contract shall be subject to all applicable federal, state and county regulations and laws. It shall be the contractor's responsibility to inform his/her employees of such regulation and laws, and to assure their compliance.

1.3.5 Dismissal

Any employee(s) demonstrating incompetence, flagrant disregard for safety or other regulations, disorderly conduct, or insubordination that is observed by park employees shall be reported to the COR who will report this behavior to the CO who will address these concerns with the contractor.

1.4 Hours of Operation

No collections are to be made in any campground (Sites A-1, B-4, B-6) or the Empire N.P.S. housing area

(Site B-3) between the hours of 8 p.m. and 8 am. The Park will coordinate the collection schedule to happen between the weekdays of Monday and Friday. Weekend collections are permissible outside of the regular schedule if contractor misses a scheduled collection. Federal holiday collections are permissible if they fall on the established scheduled collection day. Collections that fall on holidays observed by the contractor shall be scheduled for the next day after the holiday.

1.5 Contract Period

The initial contract period will be for the Period beginning January 1st, 2025, through December 31st, 2025.

This contract may be renewed by the Government pending availability of Government funding (see Section

1.7). These periods will be January 1, 2026, through December 31, 2026, January 1, 2027, through

December 31, 2027, January 1st, 2028, through December 31st, 2028, and January 1st, 2029, through

December 31st, 2029. The Government may cancel this contract at any time upon 60 days written notice to the contractor. The contractor reserves the right to cancel this contract on 60 days written notice to the

Government.

1.6 Payments

The Government will make monthly payments in accordance with the Prompt payment act based on invoices submitted by the Contractor. Invoices must be based on the applicable portion(s) of the Bid

Schedule in effect during the period covered by the invoice.

Payments shall be at the applicable unit prices bid in the Contract Bid Schedule, adjusted as necessary according to 1.8 and shall constitute full compensation for all labor, materials, equipment, and incidentals necessary in performing the work specified.

1.6.1 Invoices

On the first of each month, the contractor shall submit an invoice to the COR for preapproval before submission to IPP for the services rendered during the previous month. Payments will be made to the

Contractor based on actual collections.

1.6.2 Unacceptable Performance

The COR will monitor that collections are made in conformance with the established schedule. Any disagreement concerning an adjustment to an invoice shall be presented to the CO for resolution.

1.6.3 Non-performance

The contracting officer may deduct from the contractor's payment an amount equal to services which the

Contractor has refused or neglected to perform.

1.7 Availability of Funds

This contract and any extensions thereof are contingent upon the approval of an applicable appropriation by the Congress, and no liability for payment will arise until after such appropriation becomes available for expenditure.

1.8 Changes in Collection Schedule

Written notice of any changes in the collection schedule will be given by the contracting officer. The COR must contact the CO first to ensure this change is within scope. Any changes must be given to the contractor, in writing, at least 14 days before the changes are to become effective.

1.8.1 Number of Containers

If it is determined by the contracting officer that additional or fewer containers are needed at a location, the

National Park Service shall provide or remove any containers at the designated locations for the period desired.

1.8.2 Frequency of Collection

Frequency of pick-up schedule may be increased or decreased as visitor impact creates different demands on the system with proper notification to all parties.

1.8.3 Day of Collection

The contracting officer representative (COR) reserves the right to change the designated days of the week when collections are to be made.

1.8.4 Collection Points

The contracting officer reserves the right to terminate collection service at any given location and/or add new locations requiring collection service upon written notice to the contractor.

1.9 Safety

1.9.1 Accident Prevention

The contractor shall conduct the operations, including those involving machinery and self-propelled vehicles and equipment, so as to prevent accidents, injuries, and damages, and shall observe all pertinent provisions of the Occupational Safety and Health Act (OSHA) and shall comply with applicable state and local safety, health and sanitation laws.

1.9.2 Safety Equipment

All contractor personnel must use approved safety equipment appropriate to the contract work being performed. Safety equipment must conform to OSHA Safety and Health Standards.

1.9.3 Accident Reporting

The contractor shall immediately notify the Superintendent or his representative of any and all accidents to which the contractor's employees are a party or witness; and, of any and all accidents involving his/her employees or equipment working under this contract.

1.10 Lost and Found Property

It shall be the responsibility of the contractor to ensure that all articles found by the contractor's employees are turned in to the Superintendent or his representative for recording and proper disposition. Items should be turned in within one working day of the time they are found.

1.11 Insurance

The contractor must be insured in accordance with the State of Michigan insurance regulations. The

Government will not be responsible in any way for damage to contractor's equipment, vehicles, tools or materials or the contractor's employees and their belongings brought onto the Government's premises, occasioned by fire, theft, accident, or otherwise. Nor will the Government accept any liability because of

Contractor or Contractor employee negligence.

1.12 Liability

The contractor shall maintain such insurance as will protect him/her and the Government from any claims because of bodily injury (including death) and property damage which may arise from and during the operation of this contract and shall give proof of such insurance satisfactory to the contracting officer.

1.13 Public Contact

The contractor and all his/her employees and subcontractors shall treat all members of the visiting public with respect and courtesy, shall answer questions and give directions as requested, and shall in no instance ignore any member of the public seeking assistance or direction.

1.14 Preservation of Structures and Natural Features

The contractor shall confine his/her activities to the specific areas to be worked. Damage to or destruction of any structure or natural feature by the contractor shall require repair or replacement, as the Contracting

Officer may direct, at the Contractor's expense.

1.15 Temporary Suspension of Work

The contracting officer shall have the right to suspend the work wholly or in part, for such period as may be deemed in the best interest to the Government because of conditions which are considered unfavorable to the suitable prosecution of the work, or for failure by the contractor to execute orders to perform any provisions of this contract.

The contractor shall not suspend the work without such written authority and shall immediately resume work when conditions are favorable or when deficiencies have been corrected to the satisfaction of the

Contracting Officer.

1.16 Subcontracts

The contractor will be as fully responsible to the Government for the acts and omissions of any subcontractors, and of the persons directly or indirectly employed by the Contractor. Nothing contained in the contract documents shall create any contracted relationship between any subcontractors and the

Government.

1.17 Errors and Omissions

The contractor will not be allowed to take advantage of any error or omission in these contract documents, as full instructions will always be given if such error is discovered.

The contractor shall, immediately upon discovery of any statement or detail which is discrepant, or which otherwise appears to be in error, bring the same to the attention of the Contracting Officer for decision or correction.

1.19 Legal Obligations

The contractor shall be responsible for the observance of all laws, ordinances, statutes, and regulations pertaining to the collection and disposal of the refuse. The contractor shall obtain any and all licenses and pay all fees for the contracted services.

The contractor agrees to save the Government harmless from any and all claims, demands, actions, debts, liabilities, judgements, costs and attorney's fees arising out of, claimed on account of, or in any manner predicated upon loss or damage to property or injuries to or the death of any and all persons whatsoever, in any manner caused or contributed to by the contractor, his/her agents, servants, or employees while in, upon, or about the Sleeping Bear Dunes National Lakeshore, Michigan, on which the work upon this contract is to be done, or while going to or departing from the same, and to save the Government harmless from and on the account of any and all damages of any kind which the Government, its officers, agents, and employees may suffer as the result of the act of the contractor, or the act of any of the contractor's assignees or transferees or performance, if any, his/her agents, servants, and employees in or about said Sleeping

Bear Dunes National Lakeshore, Michigan.

2. Definitions

2.1 Refuse

Items thrown away and intended for disposal, including garbage, rubbish, ashes, street cleanings and solid industrial wastes.

2.2 Garbage

Solid or semi-solid, animal and vegetable wastes resulting from the handling preparing, dispensing, cooking and consumption of food. This includes but is not limited to waste food, non-edible portions of food stuff, food wrappings and containers.

2.3 Rubbish

Solid wastes consisting of both combustible and non-combustible wastes such as paper, cardboard, tin cans, yard clippings, wood, glass, bedding, crockery, and similar materials.

2.4 Recycle

Material identified by the contractor as “recyclable” that shall be sorted by the park and deposited into a separately identified mixed recycle container.

2.5 Dumpster

A closeable receptacle for the temporary retention of refuse. Container is steel, box-like and 3 cubic yards and 8 cubic yards in size. They are animal resistant with a metal lockable lid.

3. Government Furnished Equipment

3.1 Containers

The National Park Service shall furnish all dumpsters as detailed in the pick-up schedule.

REFUSE CONTAINERS: Platte River Campground has sixteen (16) 3-cy, AND one (1) 8-cy front loading containers, D.H. Day Campground has four (4) 8-cy front loading containers, Empire Housing has one (1)

3-cy front loading containers, DH Day Group Campground has one (1) 8-cy front loading container. and the Empire Maintenance Complex has three (3) 8-cy front loading containers.

RECYCLE CONTAINERS: Platte River Campground has three (3) 8-cy front loading containers, D.H.

Day Campground has two (2) 8-cy front loading containers, and the Empire Maintenance Complex has two

(2) 8-cy front loading containers.

3.2 Damage to Containers

The contractor shall be responsible for taking reasonable precautions in handling containers to prevent damage to the containers or lids. Any containers which are damaged during contractor collection and disposal operations, beyond normal wear and tear, shall be replaced by and at the expense of the contractor to the satisfaction of the contracting officer.

3.3 Modifications

Any modification to the dumpsters or cans which are necessary to conform to the contractor's equipment shall be accomplished and paid for by the contractor. Any modification must be approved by the COR and contracting officer; any acceptance of proposed modification plans is at the discretion of the contracting officer. All proposed modifications must be submitted, in writing with the bid package.

4. Contractor - Furnished Equipment

4.1 Equipment

The contractor shall provide all necessary equipment of the size, type and quality necessary to accomplish the requirements of this contract. Failure to provide adequate equipment will not be grounds for any modifications or waiver of contract requirements.

All the contractor's equipment shall be equipped with proper safety and noise limiting devices and will be in a safe operating condition.

All vehicles shall meet applicable federal, state and county regulations and laws. Hauling equipment shall be an enclosed collection truck, compaction type, designed to prevent loss of refuse in transit. All equipment shall be kept clean and present a good appearance.

5. Specified Tasks

5.1

Dumpsters listed in the pick-up schedule shall be emptied on each scheduled day, no deviation to the schedule without prior approval from the Contracting Officer Representative.

5.2

Adequate measures shall be taken to prevent spillage of refuse during pick-up operation. All refuse spilled during this operation shall be cleaned up prior to leaving the site.

5.3

Each refuse container will be completely emptied of contents each time the container is scheduled for pick-up.

5.4

Material too large to fit in a container, which is deposited immediately adjacent to the container, shall be picked up and disposed of by the contractor. All refuse and litter within a five-foot radius of the containers shall also be collected.

5.5

After emptying, the contractor shall return the containers to their proper station and ensure they are in an upright position with lid securely in place.

5.6

The contractor and his/her employees shall work as quietly and inconspicuously as possible while in the presence of Lakeshore visitors.

6. Measurement

Acceptance of the work will be based on strict compliance with the work specifications and with the

Contract Bid Schedule. Non-compliance with any specification will constitute unsatisfactory performance and the contractor will be required to correct any deficiencies.