B08_SOL_140D0426Q0384_-_CRDC_DAP.pdf

DEPARTMENT OF THE INTERIOR

COMBINED SYNOPSIS/SOLICITATION

140D0426Q0384

Notice of Limited Sources

This requirement is sole source in accordance with RFO 12.201-1, Simplified procedures 41 U.S.C.

1901. Only Jataware Corp. (UEI: XM8DC8MEXQ41) is eligible to respond to this RFQ.

SECTION I - INTRODUCTION

This requirement is being issued by the Department of the Interior (DOI)/Interior Business Center (IBC), Acquisition Services Directorate (AQD), under the franchise authority, on behalf of the U.S. Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Biomedical Informatics Information Technology (CBIIT).

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) part 12. This announcement constitutes the only solicitation.

Solicitation number 140D0426Q0384 is issued as a Request for Quotation (RFQ), for the development, deployment, and maintenance of a Data Discovery Portal for the Cancer Research Data Commons using Jataware’s BeakerHub Platform.

The North American Industry Classification System (NAICS) code applicable to this requirement is 541511 Custom Computer Programming Services, size standard of $34 Million.

The Product Service Code is DA01 – IT and Telecom—Business Application/Application Development Support Services.

Submission of Questions

Questions related to this RFQ package must be submitted no later than 10:00 AM Eastern Time, May 26, 2026 to Victoria Seelhoefer at Victoria_seelhoefer@ibc.doi.gov. All e-mail inquiries must have “Question(s) – RFQ # 140D0426Q0384” included in the subject line.

Quote Due Date

Quote submission in response to this RFQ shall be received no later than 10:00 AM Eastern Time, June 10, 2026, in order to be considered for award. Quote must be submitted electronically via email to Victoria Seelhoefer at victoria_seelhoefer@ibc.doi.gov, and the subject line must include the solicitation number 140D0426Q0384. See SECTION IV for submission instructions.

Please be advised that it is the offeror’s responsibility to ensure the Government receives your submission via the method and to the location specified in the solicitation on or before the specified due date and time.

Anticipated Award Type

The Government anticipates the award of a Firm-Fixed-Price (FFP) type Purchase Order.

CLINS

CLIN Description Total

010 Base Year - Firm-Fixed-Price $TBD *

110 Option Year 1 - Firm-Fixed-Price $TBD * 210 Option Year 2 - Firm-Fixed-Price $TBD *

* = The offeror shall provide these dollar amounts in the price quote.

SECTION 2 - STATEMENT OF WORK

See Attachment 1 – CRDC Data Discovery Portal Statement of Work

SECTION 3 – GENERAL TERMS AND CONDITIONS

FAR PROVISIONS

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

HHS has adopted all Revolutionary FAR Overhaul (RFO) FAR parts. The full text RFO provisions may be accessed electronically at this address: https://www.acquisition.gov/far-overhaul.

The following provisions are hereby incorporated by reference:

Provision Number Provision Title Date

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

Sep 2024

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

Jan 2017

52.204-7 System for Award Management— Registration

Deviation Date Nov 2025

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

Nov 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

Feb 2016

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

Deviation Date Nov 2025

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

Deviation Date Nov 2025

(End of provision)

52.252-5 Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Department of the Interior (48 CFR Chapter 14) and Department of Health and Human Services (48 CFR Chapter 3) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

FAR CLAUSES

NOTICE: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting Officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 – Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/browse/index/far.

HHS has adopted all Revolutionary FAR Overhaul (RFO) FAR parts. The full text RFO clauses may be accessed electronically at this address: https://www.acquisition.gov/far-overhaul.

The following clauses are hereby incorporated by reference:

Clause Number Clause Title Date

52.203-12 Limitation on Payment to Influence Certain Federal Transactions

Jun 2020

52.203-17 Contractor Employee Whistleblower Rights

Nov 2023

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

Jan 2017

52.204-13 System for Award Management— Maintenance

Oct 2018

52.204-19 Incorporation by Reference of Representations and Certifications, Dec 2014

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

Jan 2025

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

Nov 2015

52.212-4 Terms and Conditions—Commercial Products and Commercial Services

Nov 2025

52.219-6 Notice of Total Small Business Set- Aside

Nov 2020

52.222-3 Convict Labor June 2003

52.222-35 Equal Opportunity for Veterans June 2020

52.222-36 Equal Opportunity for Workers with Disabilities

June 2020

52.222-37 Employment Reports on Veterans June 2020

52.222-50 Combating Trafficking in Persons Oct 2025

52.223-23 Sustainable Products and Services May 2024

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

Jun 2020

52.227-14 Rights in Data-General May 2014

52.232-33 Payment by Electronic Funds Transfer— System for Award Management

Oct 2018

52.233-3 Protest After Award Aug 1996

52.233-4 Applicable Law for Breach of Contract Claim

Aug 1996

52.240-91 Security Prohibitions and Exclusions Deviation Date Nov 2025

52.240-93 Basic Safeguarding of Covered Contractor Information Systems

Deviation Date Nov 2025

52.244-6 Subcontracts for Commercial Products and Commercial Services

Deviation Date Nov 2025

(End of Clause)

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within any time within the period of performance provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least any time before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed four years.

FAR 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor at any time within the period of performance.

(End of clause)

FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (Apr 2026)

(a) Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations;

or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities.

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause.

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts.

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer.

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, for which the place of delivery or performance is in the United States.

FAR 52.252-6 Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior (48 CFR Chapter 14) and Health and Human Services (48 CFR Chapter 3) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

DEPARTMENT OF THE INTERIOR CLAUSES

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. Contractor name

2. Contractor address

3. Purchase Order No.

4. Invoice date and number

5. Billing Period for the services performed

6. Labor Category

7. Labor Rate

8. Labor Total

Additional supporting documentation MAY BE REQUESTED at the discretion of the COR.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

The vendor must submit an invoice for payment no later than 30 calendar days after the end of the month of performance of services/delivery.

The contractor is responsible for ensuring invoices submitted are accurate and complete, and all labor, travel and other direct costs are in accordance with federal guidelines, the Federal Travel Regulations and other Government mandates and directives, as applicable.

DIAR 1452.201-70 Authorities and Delegations (Sep 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the Contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

HHSAR CLAUSES

352.203-70 Anti-Lobbying (December 18, 2015) Pursuant to the HHS annual appropriations acts, except for normal and recognized executive-legislative relationships, the Contractor shall not use any HHS contract funds for:

(a) Publicity or propaganda purposes;

(b) The preparation, distribution, or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television, or video presentation designed to support or defeat the enactment of legislation before the Congress or any State or local legislature or legislative body, except in presentation to the Congress or any state or local legislature itself; or designed to support or defeat any proposed or pending regulation, administrative action, or order issued by the executive branch of any state or local government, except in presentation to the executive branch of any state or local government itself; or

(c) Payment of salary or expenses of the Contractor, or any agent acting for the Contractor, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before the Congress or any state government, state legislature or local legislature or legislative body, other than for normal and recognized executive-legislative relationships or participation by an agency or officer of a state, local, or tribal government in policymaking and administrative processes within the executive branch of that government.

(d) The prohibitions in subsections (a), (b), and (c) above shall include any activity to advocate or promote any proposed, pending, or future federal, state, or local tax increase, or any proposed, pending, or future requirement for, or restriction on, any legal consumer product, including its sale or marketing, including, but not limited to, the advocacy or promotion of gun control.

352.208-70 Printing and Duplication (Feb 2026) (RFO Deviation)

(a) Unless otherwise specified in this contract, no printing by the Contractor or any subcontractor is authorized under this contract. All printing required must be performed by the Government Printing Office except as authorized by the Contracting Officer. The Contractor must submit camera-ready copies to the Contracting Officer's Representative (COR). The terms “printing” and “duplicating/copying” are defined in the Government Printing and Binding Regulations of the Joint Committee on Printing.

(b) If necessary for performance of the contract, the Contractor may duplicate or copy less than 5,000 production units of only one page, or less than 25,000 production units in aggregate of multiple pages for the use of a department or agency. A production unit is defined as one sheet, size 8.5 x 11 inches, one side only, and one color. The pages may not exceed a maximum image size of 10 3Ú4 by 14 1Ú4 inches. This page limit applies to each printing requirement and not for all printing requirements under the entire contract.

(c) Approval for all printing, as well as duplicating/copying in excess of the stated limits, must be obtained from the COR who will consult with the designated publishing services office and provide direction to the contractor. The cost of any unauthorized printing or duplicating/copying under this contract will be considered an unallowable cost for which the Contractor will not be reimbursed.

(End of clause)

352.224-70 Notification of System of Records Notice (FEB 2024) (DEVIATION)

(a) This contract provides for the design, development, or operation of a system of records about individuals from which information about an individual is retrieved by the individual’s name or by some other identifying particular assigned to the individual.

(b) The System of Records Notice(s) (SORN(s)) that is applicable to this contract is/are: as identified in the SOW and/or at the direction of the CO/COR.

(c) The System of Records design, development, or operation work the Contractor is to perform is: as identified in the SOW and/or at the direction of the CO/COR.

(d) The disposition to be made of the Privacy Act records upon completion of contract performance is as follows: as identified in the SOW and/or at the direction of the CO/COR.

(e) Subcontract flow down. The Contractor is required to include this clause in all subcontracts at any tier performing work under the prime contract involving design, development, or operation work involving a System of Records.

352.224-71 Confidential Information. (FEB 2024) (DEVIATION)

(a) Definition. As used in this clause—

Confidential Information means information or data of a personal nature about an individual, or proprietary information or data submitted by or pertaining to an institution or organization.

(b) Identification of Information. Specific confidential information or categories of information that the Government will furnish to the Contractor, or that the Contractor is expected to generate, is identified in this contract.

(c) Disclosure. The Contractor shall not disclose Confidential Information or records until written notice is provided to the Contracting Officer at least 45 days in advance of the Contractor's intent to release findings of studies or research, to which an agency response may be appropriate to protect the public interest or that of the agency. The Contractor shall not disseminate or publish such information without the written consent of the Contracting Officer.

(d) Government-Furnished or Provided Information.

(1) The publication or dissemination of the following types of information are restricted under this contract: as identified in the SOW and/or at the direction of the CO/COR

(2) The reasons for restricting the types of information identified in subparagraph (d)(1) are: as identified in the SOW and/or at the direction of the CO/COR

(e) The Contractor shall consult with the Contracting Officer when there is uncertainty with regard to the confidentiality of, or a property interest in, information under this contract prior to the release, disclosure, dissemination, or publication of such information.

(End of Clause)

352.231-70 Salary Rate Limitation (FEB 2026) (RFO DEVIATION)

(a) The Contractor must not use contract funds to pay the direct salary of an individual at a rate in excess of the Federal Executive Schedule Level II in effect on the date the funding was obligated.

(b) For purposes of the salary rate limitation, the terms “direct salary,” “salary,” and “institutional base salary,” have the same meaning and are collectively referred to as “direct salary,” in this clause. An individual's direct salary is the annual compensation that the Contractor pays for an individual's direct effort (costs) under the contract. Direct salary excludes any income that an individual may be permitted to earn outside of duties to the Contractor.

Direct salary also excludes fringe benefits, overhead, and general and administrative expenses (also referred to as indirect costs or facilities and administrative costs). The salary rate limitation does not restrict the salary that an organization may pay an individual working under a Department of Health and Human Services contract or order; it merely limits the portion of that salary that may be paid with contract funds.

(c) The salary rate limitation also applies to individuals under subcontracts.

(d) If this is a multiple-year contract or order, it may be subject to unilateral modification by the Contracting Officer to ensure that an individual is not paid at a rate that exceeds the salary rate limitation provision established in the HHS appropriations act used to fund this contract.

(e) See the salaries and wages pay tables on the Office of Personnel Management website for Federal Executive Schedule salary levels at www.opm.gov.

(f) The Contractor must insert the substance of this clause, including this paragraph (f), in all subcontracts.

(End of clause)

352.237-75 Key Personnel (Dec 2015) The key personnel specified in this Purchase Order are considered to be essential to work performance. At least 30 days prior to the Contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the Purchase Order (including, when applicable, Human Subjects Testing requirements). If the employee of the Contractor is terminated for cause or separates from the Contractor voluntarily with less than thirty days’ notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The Purchase Order will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

Note: Key personnel for this requirement are identified in Attachment 1 – Statement of Work.

(End of clause)

352.239.79 Information and Communication Technology Accessibility Notice (March 2024)

(DEVIATION)

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all information and communication technology (ICT) supplies, products, platforms, information, documentation, and services support developed, acquired, maintained or delivered under this contract or order must comply with the Revised 508 Standards, which are located at 36 C.F.R. 1194.1 and Appendices A, B, and C, and are available at https://www.access-board.gov/ict/.

Information about Section 508 is available at https://www.hhs.gov/web/section-508/index.html.

(b) Additional Section 508 accessibility standards applicable to this contract or order may be identified in the specification, statement of work, or performance work statement. If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) In the event of a modification(s) to this contract or order, which adds new ICT supplies or services or revises the type of, or specifications for, supplies, products, platforms, information, documentation, or services support, the Contracting Officer shall require that the Contractor submit a completed HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(d) If this is an Indefinite-Delivery type contract, a Blanket Purchase Agreement or a Basic Ordering Agreement, the task/delivery order requests that include ICT supplies, products, platforms, information, documentation, or services support will define the specifications and accessibility standards for the order. In those cases, the Contractor shall be required to provide a completed HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an ACR (based on the VPAT see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies, products, platforms, information, documentation, or services support conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) The Contractor shall identify to the Contracting Officer any perceived exception or exemption to Section 508 requirements.

HHS CLAUSES

HHS Digital Accessibility Conformance Standards Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220), requires Federal agencies to develop, procure, maintain, or use information and communication technology (ICT) accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to and use information and data comparable to that of people without disabilities.

All products, platforms, and services delivered as part of this solicitation that are ICT or contain ICT must conform to all HHS digital accessibility conformance standards identified in the HHS Digital Accessibility Conformance

Checklists. The standards include the Revised 508 Standards, which are located at 36 C.F.R. §

1194.1 & Apps. A, B, & C are available at https://www.access-board.gov/ict/,which links to an external website.

All requirements are applicable to support services and documentation deliverables. All functional performance criteria apply when using an alternative design or technology that achieves substantially equivalent or greater accessibility and usability by individuals with disabilities, than would be provided by conformance to one or more of the requirements in Chapters 4-6 of the Revised 508 Standards, or when Chapters 4-6 do not address one or more functions of ICT.

The standards listed below apply to all functionality of the supplies, products, platforms, information, documentation, training, and services included in this contract.

508 Chapter 2:

E205 Electronic Content E208 Support Documentation and Services

255 Chapter 2:

C203 Electronic Content C206 Support Documentation and Services

Chapter 3: Functional Performance Criteria

Chapter 6: Support Services and Documentation Requirements

Offerors must explain how the development/creation efforts associated with the objectives will be measured to achieve HHS digital accessibility conformance standards and meet the legal framework of Section 508 standards. For each proposed supply, license, product, or platform, a fully completed Accessibility Conformance Report (ACR) must be submitted. An ACR can be built from the Voluntary Product Accessibility Template (VPAT), links to an external website, opens in a new tab, applicable HHS conformance checklist(s), or other agency conformance assessment templates.

Before acceptance of deliverables, the offeror must demonstrate conformance to the HHS digital accessibility conformance standards. The government reserves the right to perform testing on required ICT items to validate the offeror’s digital accessibility and section 508 conformance claims. Should the government determine that the conformance does not meet the HHS digital accessibility conformance standards, the government shall, at its option, require the offeror to remediate the item, at no additional cost to the government, to align with the HHS digital accessibility conformance standards before acceptance.

(End of Clause)

Custom Purchase Order Clauses:

This Purchase Order include the following custom clauses:

Period of Performance The total period of performance for this effort shall be for one (1) two-year base period and two

(2) one-year option periods.

(End of clause)

Place of Performance Work under this Task Order shall be performed at the NCI CBIIT offices located in Rockville, MD to include telework/remote work as practicable. The Contractor is authorized to enable Contractor staff to telework via secured Government Virtual Private Network (VPN) connection when onsite presence is not required. The Contractor shall provide adequate oversight of work products to ensure Purchase Order adherence. Contractors shall have formal telework policies in place with their employer if telework is employed. All telework must be in accordance with HHS/NIH telework policies and must be approved by the COR and the Contractor’s PM. All telework shall be billed as if working onsite at the Government facility.

(End of clause)

Hours of Work NCI requires ready access to the Contractor’s personnel during normal Government business hours of 8:00 a.m. to 5:00 p.m. ET Monday through Friday, exclusive of Government holidays.

NCI’s core hours are 9:30 – 3:00 ET Monday through Thursday and 9:30 – 2:30 ET on Friday.

All employees must be available during those hours.

(End of clause)

Government Holidays The following Government holidays are normally observed by Government personnel: New Year’s Day, Martin Luther King’s Birthday, Presidential Inauguration Day (metropolitan DC area only), President’s Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, and any other day designated by Federal Statute, Executive Order, Presidential Proclamation, or any other kind of administrative leave such as acts of God (i.e., hurricanes, snow storms, tornadoes, etc.), Presidential funerals, or any other unexpected Government closures.

Payment for Unauthorized Work

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

(End of clause)

Quality Assurance The COR will review, for completeness, preliminary or draft documentation that the Contractor submits, and may return it to the Contractor for correction. Absence of any comments by the COR will not relieve the Contractor of the responsibility for complying with the requirements of this work statement. Final approval and acceptance of documentation required herein shall be by letter of approval and acceptance by COR. The Contractor shall not construe any letter of acknowledgment of receipt material as a waiver of review, or as an acknowledgment that the material is in conformance with this work statement. Any approval given during preparation of the documentation, or approval for shipment shall not guarantee the final acceptance of the completed documentation.

(End of clause)

Personnel Requirements The Contractor is responsible for providing personnel with the necessary level of expertise to support the task activities and requirements in the SOW. Contractor personnel shall be trained, qualified, and certified under the requirements specified in this Purchase Order, and be given full knowledge of the requirements of this Purchase Order before starting work. The Contractor shall provide a single point of contact that shall serve as the Project Manager for the life of the Purchase Order.

(End of clause)

Key Personnel Certain skilled experienced professional or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as "Key Personnel" and are those persons whose resumes were submitted and marked by the vendor as "Key Personnel". During the first 90 days of performance, no substitutions shall be made of accepted key personnel except for sudden illness or death, or termination of employment. The Government shall accept substitutions only if in compliance with the “Substitution of Key Personnel" provision identified below.

The following are designated key personnel for this contract:

Project Manager Subject Matter Expert (Lead)

For each proposed Key Personnel, a resume is required. Prior work experiences shall be specific and of sufficient variety and duration so that the employee is able to effectively and efficiently perform the functions assigned.

All Key Personnel shall be employees of the Prime Offeror or a subcontractor team member at the time of Purchase Order award.

Resumes Resumes shall include the following:

Name of person.

Proposed position, function, or role.

Proposed labor category.

Education (including, in reverse chronological order, colleges and/or technical schools attended (with dates), degree(s)/certification(s) received, major field(s) of study, and approximate number of total class hours).

Experience (including, in reverse chronological order, area(s) of work in which a person is qualified, company and title of position, approximate starting and ending dates (month/year), concise descriptions of experience for each position held).

Specific experience related to the requirements of the position, specific experience on projects of similar size/scope/complexity/functionality, and specific experience related to requirements of this SOW.

Technical Certifications applicable to the position to be filled, and Certification that the information contained in the resume is correct and accurate

(including signature of person and date signed).

Contractor Personnel The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this effort. The Contractor shall provide necessary and sufficient personnel to accomplish all the services within the timeframes specified in this contract. The Contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support performed in accordance with the requirements contained in the SOW. Resumes submitted for key personnel proposed to perform under this SOW shall contain documented experience directly applicable to the functions to be performed. Further, these prior work experiences shall be specific and of sufficient variety and duration that the employee is able to effectively and efficiently perform the functions assigned. All Contractor personnel will be required to submit a completed Contractor Non-Disclosure Agreement (NDA) prior to the commencement of work (Attachment 2).

Contractor Interfaces The Contractor or its subcontractors shall be required, as part of the performance of this effort, to work with other Contractors working for the Government. Such other Contractors shall not direct this Contractor or its subcontractors in any manner. Also, this Contractor or its subcontractors shall not direct the work of other Contractors in any manner.

The Contractor shall work closely with other NIH Contractors to implement procedures to ensure open, timely, and effective communication, information exchange, and reporting among the Contractors and the Government. These procedures shall be submitted to NIH management for review and comment, and the final version agreed upon by all parties.

Contractor Identification Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees by wearing a Security Identification Badges at all times while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties, they must identify themselves as such to avoid creating the impression that they are Government employees.

Non-Personal Services and Inherently Governmental Functions Pursuant to FAR 37.2, no personal services shall be performed under this SOW. All work requirements shall flow only from the COR to the Contractor Project Manager. No Contractor employee will be directly supervised by the Government. All individual employee assignments, and daily work direction, shall be given by the applicable Contractor supervisor. If the Contractor believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication or action.

Pursuant to FAR 7.5, the Contractor shall not perform any inherently governmental actions under this SOW. No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this SOW, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work. In all communications with other Government Contractors in connection with the SOW, the Contractor employee shall state that they have no authority to in any way change the SOW and that if the other Contractor believes this communication to be a direction to change their contract, they should notify the Contracting Officer for that contract and not carry out the direction until a clarification has been issued by the Contracting Officer.

The Contractor shall ensure that all of its employees working on this SOW are informed of the substance of this article. Nothing in this article shall limit the Government’s rights in any way under the other provisions of this SOW, including those related to the Government’s right to inspect and accept the services to be performed under this SOW. The substance of this article shall be included in all subcontracts at any tier.

Release of Information No news release (including photographs and films, public announcements, denial, or confirmation of same) on any part of the subject matter of this effort or any phase of any program hereunder shall be made without the prior written approval of the Contracting Officer.

The Contractor is prohibited from releasing to any source, other than the sponsoring activity, any interim, draft, and final reports or information pertaining to services performed under this

Purchase Order unless approved by the Contracting Officer. Furthermore, the Contractor shall ensure that the cover of all interim, draft, and final reports contain the following statement: "The view, opinions, or findings contained in this report are those of the author(s) and should not be construed as an official Government position, policy or decision, unless so designated by other documentation."

There shall be no dissemination or publication, except within and between the Contractor and any subcontractors, of information developed under this Purchase Order or contained in the reports to be furnished pursuant to this effort without prior written approval from the Contracting Officer.

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer.

The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

Data, Data Rights, and Computer Software Notwithstanding any other clause concerning data, data rights and computer software and hardware under this contract, all data and source code produced, recorded, transferred, or manipulated under this contract will remain the exclusive property of the Government, irrespective of the manner or method of recording or storage and no matter what form of computer mechanism is used in the processing of said information or data.

Limited Use of Data Performance of this effort may require the Contractor to access and use data and information proprietary to a Government agency or Government Contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be averse to the interests of the Government or others.

Contractor or Contractor personnel shall not divulge or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner that provides for greater rights to the Contractor.

Government Furnished Equipment (GFE)/Government Furnished Information (GFI) The Government will provide system documentation, and Commercially Available Off-the-shelf (COTS) product documentation after Purchase Order award. The Government will provide appropriate access to systems to Contractor staff working on those systems in accordance with IT Security procedures.

The Government will provide reasonable access to IT staff, agency management, system end users, subject matter experts, and other stakeholders consistent with the Contractor’s needs during contract execution.

For work performed in the Government’s facilities, the Government shall provide the Contractor with Government workspace, IT equipment, software, and access to information required to successfully perform the work requirements.

Contractor employees shall be directly responsible for the care, use, safeguarding, and accounting for the Government property issued. The equipment issued shall be applicable to HHS and NIH policies and used only for authorized Government purposes and not be used for personal use.

SECTION 4 – QUOTATION PREPARATION INSTRUCTIONS

In order to participate under this acquisition, the offeror must submit a Technical and Price quote related to the requirements identified herein and in accordance with the following instructions.

The Technical and Price quote must each be submitted as separate volumes.

The offeror must ensure that your firm is currently registered in the System for Award Management (SAM) at www.sam.gov at the time of quote submission and at the time of award.

The failure to submit any of the information requested in this solicitation may lead to the rejection of your quote. All quotes submitted in response to this RFQ must be valid for a minimum of 60 calendar days.

4.1 Format for Quotes

You shall submit an electronic copy of your quote containing the following:

● Volume I – Technical

• Draft Project Management Plan;

• Key Personnel Resumes;

• Completed Section 508 Voluntary Product Accessibility Template (VPAT);

● Volume II – Price

• Completed Pricing Template (Attachment 5)

• Price Narrative (optional)

● Volume III – Technical Assumptions, Conditions, or Exceptions (If applicable)

● Volume IV – Price Assumptions, Conditions, or Exceptions (If applicable)

The cover page of each volume must cite the following:

● Name and Address of Contractor;

● Corresponding solicitation number and acknowledgement of amendments;

● Unique Entity Identifier (UEI);

● North American Industrial Classification System (NAICS) and Product Service Code (PSC) for this acquisition.

The Technical Submission is limited in length to 10 pages. Your submission will use no smaller than 10-point font size (any style), single spaced, single sided, 8.5x11 paper. The Government will not count the following documents toward the 10-page limit:

● Letter of Transmittal (cover letter);

● Title Pages;

● Table of Contents;

● Resumes for all Key Personnel;

● Draft Project Management Plan;

● Completed Section 508 Voluntary Product Accessibility Template (VPAT)

(Attachment 4);

4.2 Technical Submission Requirements

The offeror must include:

● A draft Project Management Plan;

● Resumes for all key personnel;

● Completed Section 508 VPAT (Attachment 4)

Failure to submit any of the above documents may result in the rejection of your quote.

The Offeror shall demonstrate compliance with the established Electronic and Information Technology (EIT) accessibility standards as noted in the solicitation and Attachment 4.