B08 SF1449 140A2321R0001.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

A23

Albuquerque NM 87104 Suite 352I 1011 Indian School Rd.

Indian Education Acquisition Office

CODE 16. ADMINISTERED BYCODE

X

X

519190

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORA23

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

01/25/2021 1700 ET

12/23/2020

0000000000Nicole Rahmer (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140A2321R0001

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 96 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Albuquerque NM 87104 Suite 352I 1011 Indian School Rd.

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$30.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Indian Education Acquisition Office

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Contractor shall provide Educational Support Services to the Bureau of Indian Education (BIE).

This action is set-aside for Indian Economic Enterprises (IEE's). Limitations on subcontracting apply. Subject to availability of funds. The Government anticipates to award multiple Indefinite Delivery, Indefinite Quantity (IDIQ) contracts.

Period of Performance: 03/01/2021 to 02/28/2026

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Jeffrey Pearson

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

12/23/2020

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00001 BASE YEAR BIE Educational Support

Subject to Availability of Funds

Product/Service Code: DH01

Product/Service Description: IT AND TELECOM -

PLATFORM SUPPORT SERVICES: DATABASE, MAINFRAME,

MIDDLEWARE (LABOR)

Period of Performance: 03/01/2021 to 02/28/2022

00002 BASE YEAR Travel

Subject to Availability of Funds

Product/Service Code: DH01

Product/Service Description: IT AND TELECOM -

PLATFORM SUPPORT SERVICES: DATABASE, MAINFRAME,

MIDDLEWARE (LABOR)

10001 OPTION YEAR 1 - BIE Educational Support

Subject to Availability of Funds

(Option Line Item)

02/28/2022

Product/Service Code: DH01

Product/Service Description: IT AND TELECOM -

PLATFORM SUPPORT SERVICES: DATABASE, MAINFRAME,

MIDDLEWARE (LABOR)

Period of Performance: 03/01/2022 to 02/28/2023

10002 Option Year 1 Travel

Subject to Availability of Funds

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

96 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 96

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140A2321R0001

(Option Line Item)

02/28/2022

Product/Service Code: DH01

Product/Service Description: IT AND TELECOM -

PLATFORM SUPPORT SERVICES: DATABASE, MAINFRAME,

MIDDLEWARE (LABOR)

Period of Performance: 03/01/2022 to 02/28/2023

20001 OPTION YEAR 2 - BIE Educational Support

Subject to Availability of Funds

(Option Line Item)

02/28/2023

Product/Service Code: DH01

Product/Service Description: IT AND TELECOM -

PLATFORM SUPPORT SERVICES: DATABASE, MAINFRAME,

MIDDLEWARE (LABOR)

Period of Performance: 03/01/2023 to 02/29/2024

20002 Option Year 2 Travel

Subject to Availability of Funds

(Option Line Item)

02/28/2023

Product/Service Code: DH01

Product/Service Description: IT AND TELECOM -

PLATFORM SUPPORT SERVICES: DATABASE, MAINFRAME,

MIDDLEWARE (LABOR)

Period of Performance: 03/01/2023 to 02/29/2024

30001 OPTION YEAR 3 - BIE Educational Support

Subject to Availability of Funds

(Option Line Item)

02/29/2024

Product/Service Code: DH01

Product/Service Description: IT AND TELECOM -

PLATFORM SUPPORT SERVICES: DATABASE, MAINFRAME,

MIDDLEWARE (LABOR)

Period of Performance: 03/01/2024 to 02/28/2025

30002 Option Year 3 Travel

Subject to Availability of Funds

(Option Line Item)

02/29/2024

Product/Service Code: DH01

Product/Service Description: IT AND TELECOM -

PLATFORM SUPPORT SERVICES: DATABASE, MAINFRAME,

MIDDLEWARE (LABOR)

Period of Performance: 03/01/2024 to 02/28/2025

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 96

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140A2321R0001

40001 OPTION YEAR 4 - BIE Educational Support

Subject to Availability of Funds

(Option Line Item)

02/28/2025

Product/Service Code: DH01

Product/Service Description: IT AND TELECOM -

PLATFORM SUPPORT SERVICES: DATABASE, MAINFRAME,

MIDDLEWARE (LABOR)

Period of Performance: 03/01/2025 to 02/28/2026

40002 Option Year 4 Travel

Subject to Availability of Funds

(Option Line Item)

02/28/2025

Product/Service Code: DH01

Product/Service Description: IT AND TELECOM -

PLATFORM SUPPORT SERVICES: DATABASE, MAINFRAME,

MIDDLEWARE (LABOR)

Period of Performance: 03/01/2025 to 02/28/2026

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation # 140A2321R0001 BIE Strategic Transformation of Education Plan (STEP) IDIQ

Table of Contents A. SF1449 Continuation

A.1 Solicitation Type

A.2 Contract Type

A.3 Contract Dollars Limitations

A.4 Individual Task Orders

Section B - Supplies or services and prices/costs

B.1 Pricing Schedule

B.2 Pricing Summary

B.3 Place of Performance

B.4 Travel

B.4 Federal Travel Regulations

B.5 Non-Personal Services

Section C - Description/Specifications/Statement of Objectives

C.1 Statement of Objectives (SOO)

Section D - Packaging and Marking

Section E - Inspection and Acceptance

E.1 Authorized Representative for Inspection and Acceptance

E.2 Correspondence

E.3 Points of Contact

E.4 Permits and Licenses

E.5 Confidentiality

Section F - Deliveries or Performance

F.1 Period of Performance

F.2 Exercise of Options

F.3 IDIQ and Task Order Period of Performance

F.4 Hours of Performance

F.5 Deliverables and Submittals

Section G - Contract Administration Data

G.1 Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

G.2 Federal Holidays

G.3 Reporting Matters Involving Fraud, Mismanagement, Waste and Abuse

G.4 Ordering Procedures after Contract Award

G.5 52.232-18 Availability of Funds (Apr 1984)

Section H – Special Contract Requirements

H.1 Contractor Identification

H.2 Policies and Guidance

H.3 Key Personnel

H.4 Personnel Performance and Replacement

H.5 Security Requirements

H.6 Use of Government Computer System

H.7 Dissemination of Contract Performance Information

H.8 Mandatory Requirement for Contractor Return of all DOI-Owned and Leased Computing and Information Storage Equipment

H.9 Disclosure of Information

H.10 Non-Personal Services and Inherently Governmental Functions

H.11 Limitation of Future Contracting

H.12 Personal Conflicts of Interest and Procurement Integrity

Section I – Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

FAR Clauses Incorporated By Reference

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

DIAR 1452.233-2 Service of Protest—Department of the Interior (Jul 1996)(Deviation)

I.6 Custom Clauses

Section J – List of Attachments

Section K - Representations, Certifications, and Other Statements of Offerors or Respondents

K.1 52.212-3 Offeror Representations and Certifications-Commercial Items (NOV 2020)

Section L - Instructions, Conditions, and Notices to Offerors or Respondents

L.1 52.212-1 Instructions to Offerors-Commercial Items (Jun 2020)

L.2 Addendum to FAR 52.212-1

Section M - Evaluation Factors for Award

M.1 52.212-2 Evaluation-Commercial Items (Oct 2014)

M.2 Evaluation of Proposals

A. SF1449 Continuation

A.1 Solicitation Type This requirement is being solicited in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and Part 15, Contracting by Negotiation. The Government does not intend to enter into discussions with offerors, but reserves the right to do so, if deemed necessary. Proposals will be evaluated in accordance with FAR 15.101-1, Tradeoff Process.

A.2 Contract Type The Government anticipates awarding multiple award Indefinite Delivery Indefinite Quantity (IDIQ) contracts. Individual Task Orders will be competed among the IDIQ prime contractors and may be awarded on a Firm Fixed Price (FFP), Time & Materials (T&M) or hybrid FFP/T&M basis. Travel may be included on Individual Task Orders as a direct reimbursable allowable fee in accordance with the Federal Travel Regulation (FTR). No fees may be applied to travel.

The IDIQ contracts will consist of a base year effective from the date of contract award through one year and thereafter four (4) one-year option years which may be exercised unilaterally by the Government.

A.3 Contract Dollars Limitations Guaranteed Minimum per IDIQ Contract (base year only): $2,500.00

Order Minimum Threshold (base plus all options) $2,500.00 Order Maximum Threshold (base plus all options): $40,000,000.00

Maximum Contract Value (all Task Orders issued under all IDIQ Contracts under this opportunity): $40,000,000.00

A.4 Individual Task Orders The Contractor shall perform work under this Contract as specified in written Individual Task Orders issued by the Contracting Officer (CO).

The following information will be included in each Individual Task Order that is issued against the master IDIQ Contracts:

• Date of order;

• Contract number and order number;

• Description of work, quantity, and unit price;

• For travel, not-to-exceed amount;

• Task Order Statement of Work or Performance Work Statement;

• Delivery or performance schedule;

• Place of delivery or performance;

• Accounting and appropriation data;

Task Orders shall not include language that is contradictory to that of what is included in this master IDIQ Contract(s). In instances where language contradicts between the Task Order and IDIQ level, the IDIQ(s) shall take precedence and be the binding terms of the contact and order.

Section B - Supplies or services and prices/costs

B.1 Pricing Schedule Offerors shall provide costs for each of the requirements listed in Attachment 1 – IDIQ Pricing Schedule. Failure to complete Attachment 1 in its entirety will result in the Offeror being deemed unacceptable and not considered for award.

B.2 Pricing Summary The Contractor shall provide a pricing summary to include a breakdown of all labor categories, fully burdened hourly labor rates and materials included in the costs identified in Attachment 1.

Fully burdened hourly labor rates are inclusive of profit, fringe benefits, salary, general and administrative, and indirect costs.

B.3 Place of Performance The place of performance for the IDIQ contract is the Contractor’s location with travel as required.

B.4 Travel Travel may be included on Individual Task Orders as a direct reimbursable with a Not to Exceed (NTE) amount. Travel costs shall not include Contractor’s administrative fees (G&A, OH, Profit, etc.). Contractor shall provide supporting documents for all travel costs with submitted invoices.

Individual Task Orders will identify the specific place(s) of performance. If travel is required to a location that is over fifty (50) miles one-way from the Individual Task Order place of performance and the Individual Task Order includes funding for travel; then, allowable direct reimbursable travel charges may be invoiced in accordance with the current Federal Travel Regulations. Fee, profit, or general and administrative fee will not be allowable on travel expenses.

All reimbursable travel must be submitted to and approved in writing in advance by the Contracting Officer’s Representative (COR). Requests for travel shall include at a minimum:

a. Name and title of traveler

b. Purpose of travel

c. Dates of travel

d. To/From Locations

e. Mode of transportation

f. Estimated total travel costs broken down by transportation, lodging, meals & incidentals

B.4 Federal Travel Regulations Travel cost incurred for transportation, lodging, meals, and incidental expenses (as defined in the regulation cited in FAR 31.205-46) shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulation.

The Contractor may be reimbursed for travel to provide support at a Government site or other site as may be specified and approved by the COR under this effort. All travel shall be pre-approved in writing by the COR prior to commencement of travel. Consultant shall provide supporting documentation and a detailed breakdown of incurred travel costs with each invoice.

B.5 Non-Personal Services This contract is a non-personal services contract, under which the contractor is an independent contractor. The Government may evaluate the quality of professional services provided. The Contractor is required to indemnify the Government for any liability producing act or omission by the Contractor, its employees and agents occurring during contract performance. The Contractor shall maintain medical liability insurance, which is not less than the amount normally prevailing within the local community for the specialty concerned.

Section C - Description/Specifications/Statement of Objectives

C.1 Statement of Objectives (SOO) – See Attachment 3

Section D - Packaging and Marking Specific submission requirements for reports and scoring will be provided by the COR.

All pre-award written and electronic correspondences shall include the solicitation number:

140A2321R0001

All post-award written and electronic correspondences, invoices, and all other documents shall include the master award number: IDIQ Contract Number: 140A2321DXXXX (to be added post award)

Section E - Inspection and Acceptance E.1 Authorized Representative for Inspection and Acceptance Services to be inspected and accepted by the authorized Government COR.

E.2 Correspondence To promote timely and effective administration, correspondence shall be subject to the following procedures:

a) Technical correspondence (where technical issues relating to compliance with the requirements herein) shall be addressed to the COR with an information copy to the CO and the Contract Specialist (CS).

b) All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms or conditions of this SOW) shall be addressed to the Contracting Officer with an information copy to the COR.

E.3 Points of Contact Contracting Officer’s Representative

a) The Contracting Officer’s authorized technical representative, for this effort is as follows:

*Will be provided at contract award.

b) The COR is the individual within the Program Management function who has overall technical responsibility for this effort. The COR supports the Contracting Officer (CO) and Contract Specialist (CS) during administration of this effort by:

1) Making final decisions regarding any recommended rejection of deliverables;

2) Providing technical clarification relative to overall workload matters;

3) Providing advice and guidance to the Contractor in the preparation of deliverables and services;

4) Providing acceptance of deliverable products to assure compliance with requirements.

c) The COR also provide technical direction to the Contractor, i.e., shifting work emphasis between areas of work; fills in details, or otherwise serves to accomplish the purposes of this effort. Technical direction shall be within the general statement of work for this effort. The COR does NOT have the authority to and may NOT issue any technical direction which:

1) Constitutes an assignment of work outside the general scope of this effort;

2) Constitutes a change as defined in the “Changes” clause;

3) In any way causes an increase or decrease in cost or the time required for performance;

4) Changes any of the terms, conditions, or other requirements of this effort; and

5) Suspends or terminates any portion of this effort.

d) All technical direction shall be issued in writing by the COR or will be confirmed by the

COR in writing within 10 calendar days after verbal issuance. A copy of the written direction shall be furnished to the CO and the CS.

e) In addition to providing technical direction, the COR will:

1) Monitor the Contractor’s technical progress, including surveillance and assessment of performance, and recommend to the CO and CS, any changes in the requirement;

2) Assist the Contractor in the resolution of technical problems encountered during performance; and

3) Perform inspection and acceptance or recommendation for rejection of Contractor deliverables and identify deficiencies in delivered items. This does not replace any other quality assurance inspection requirements that are specified elsewhere within this SOW.

f) If in the opinion of the Contractor, any instruction or direction issued by the COR is outside of their specific authority, the Contractor shall not proceed but shall notify the CO in writing within 5 working days after receipt of any instruction or direction, with an informational copy to the CS.

Contracting Officer

a) All contract questions and concerns will be directed to the Government CO. The Government CO is the only individual with the authority to financially obligate the government and to make changes to original terms and conditions of this contract

The Contractor is responsible for notifying the contracting officer of any potential issues or concerns – technical, scope or financial, concerning this contract.

The CO for this effort is as follows:

Bureau of Indian Affairs (BIA)

Attention: Jeffrey Pearson, Lead Contracting Officer Email: Jeffrey.pearson@bia.gov

Contract Administration

The CS for this effort is as follows:

Bureau of Indian Education (BIE) Attention: Nicole Rahmer, Contractor, Stafford Consulting Email: Nicole.rahmer@bia.gov

E.4 Permits and Licenses In performance of work under each Individual Task Order, the Contractor must, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

E.5 Confidentiality All information regarding the procedures developed under each Individual Task Order must be regarded as sensitive information by the Contractor and not to be disclosed to anyone outside the Contractor’s organization without the written permission of the Contracting Officer.

Section F - Deliveries or Performance F.1 Period of Performance In is anticipated that the IDIQ period of performance for the base year and each option year will be as follows (dates subject to change based on date of award):

Base Period: March 01, 2021 – February 28, 2022 Option Period 1: March 01, 2022 – February 28, 2023

Option Period 2: March 01, 2023 – February 29, 2024 Option Period 3: March 01, 2024 – February 28, 2025 Option Period 4: March 01, 2025 – February 28, 2026

F.2 Exercise of Options When deciding whether to exercise the IDIQ option, the CO will consider the quality of the Contractor’s performance under this contract, as well as requirements specified at FAR 17.207- Exercise of Options. Options may be exercised in accordance with FAR 52.217-8 and FAR 52.217-9.

F.3 IDIQ and Task Order Period of Performance For those Task Orders issued before the expiration of the IDIQ contract, the period of performance may extend up to one year after the expiration of the IDIQ contract.

F.4 Hours of Performance Contractor personnel performing on Individual Task Orders issued under the IDIQ Contract(s) shall maintain a work schedule to normal business schedules except as otherwise described in the Individual Task Order Statement of Work or authorized by telework agreement. The core Government business hours are 9:30 AM to 3:00 PM Local time, Monday through Friday.

Services at onsite Government locations shall not occur on Federal holidays or weekends unless authorized in writing in advance by the CO and COR. The Contractor personnel duties shall be performed during normal business hours covering core Government business hours; however, when necessary, the Contractor personnel shall be required to provide services outside the normal hours of duty. These occasions will be infrequent and may require services to be performed after normal working hours in the evening and/or weekends. The CO, COR, and the Contractor will mutually agree upon any/all deviations to the schedule.

F.5 Deliverables and Submittals Deliverables/Deliverable Schedule will be provided at the Task Order level.

Section G - Contract Administration Data All invoices shall be submitted via https://www.ipp.gov on a no more than once per month basis.

G.1 Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

https://www.ipp.gov/

• A copy of the contractor’s invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected;

• List of deliverables;

• Timesheet - Number of hours worked with corresponding labor category and rate information;

• Any additional information requested at the Individual Task Order level.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

G.2 Federal Holidays Unless otherwise notified in writing by the CO or COR, no services will be required on the following list of observed federal holidays:

• New Year’s Day - (January 1st)

• Martin Luther King’s Birthday - (3rd Monday in January)

• President’s Day - (3rd Monday in February)

• Memorial Day - (Last Monday in May)

• Independence Day - (July 4th)

• Labor Day - (First Monday in September)

• Columbus Day - (2nd Monday in October)

• Veterans Day - (November 11th)

• Thanksgiving Day - (4th Thursday in November)

• Christmas Day - (December 25th)

The Contractor shall observe Inauguration Day as a holiday for Washington DC based Contractor employees. Federal Agencies in the Washington DC metro area are closed on Inauguration Day. However, Inauguration Day is not observed outside of the Washington DC area and Contractor employees in those areas should report to their established duty station.

NOTE: If a Public Holiday (observed on a specific calendar date) occurs on a Saturday, the holiday is observed on the preceding Friday; if the holiday occurs on Sunday, the holiday is observed by the Federal Government on Monday.

If Government facilities are closed nationwide or in specific locations for other than listed holidays by direction of the U.S. Office of Personnel Management, the Office of Management and Budget, Executive Order of the President or other Official Government entity, Contractor staff shall not report to Government facilities (except for positions designated as 24/7). If

Government offices close early and federal employees are dismissed, the COR in consultation with the Program Managers and/or the Contracting Officer will make a determination on a case by case basis regarding dismissal of Contractor employees.

G.3 Reporting Matters Involving Fraud, Mismanagement, Waste and Abuse Anyone who becomes aware of the existence or apparent existence of fraud, waste and abuse in BIA funded programs is encouraged to report such matters to the DOI Inspector General’s Office in writing or on the Inspector General’s Hotline. The toll free number is 1-800-424-5081. All telephone calls will be handled confidentially. One may also fill out an online form at http://www.doi.gov/oig/index.cfm. Additionally, the IG may be contacted through its mailing address:

U.S. Department of the Interior Office of Inspector General 1849 C Street NW - Mail Stop 4428 Washington, D.C. 20240

G.4 Ordering Procedures after Contract Award The following describes the ordering procedures inclusive of FAR 52.216-18--Ordering the Government will use in issuing orders, including the ordering mechanism, and since multiple awards are anticipated, the stated procedures the Government will use to provide IDIQ Contractor holders a fair opportunity to be considered for each order. Selection criteria, inclusive of the basis of award and the evaluation criteria including price will be designated within the solicitation or other means such as oral quote:

a. General Ordering Procedures: The following are the general ordering procedures to fulfill a requirement:

i. The IDIQ Contract(s) provide for an indefinite quantity within the stated limits as designated in Section A.4 and FAR 52.216-19—Order Limitations for services during a fixed period of performance.

ii. The Government places orders for individual requirements for which the quantity limits may be stated as number of units or as dollar values for each administrative and professional services requirement.

iii. Each IDIQ Contract(s) requires the Government to order and the Contractor to furnish at least a stated minimum quantity of services. In addition, if ordered, the Contractor must furnish any additional quantities, not to exceed the stated maximum.

iv. Each IDIQ Contract(s) specifies the maximum or minimum amounts that the Government may order under each Task Order and the maximum that it may order during a specific period of time.

v. Include the name, address, telephone number, facsimile number, and e-mail address of the agency Task Order ombudsman as it is anticipated that multiple awards will be made.

vi. Only Contracting Officers within the BIA/BIE are authorized to issue orders.

vii. Oral orders by Contracting Officers within the BIA/BIE are authorized, if appropriate, provided that the Government has established procedures for obligating funds and that oral orders are confirmed in writing.

viii. The Contracting Officer does not synopsize orders under these IDIQ Contract(s);

ix. Individual orders shall clearly describe all services to be performed so the total amount for the performance of the work can be established when the order is placed.

x. Orders shall be within the scope, issued within the period of performance, and be within the maximum value of the Contract.

xi. The Government may issue requirements as a Statement of Objectives (SOO), Performance Work Statement (PWS), or a Statement of Work (SOW).

xii. Submission requirements will be kept to a minimum to the maximum extent practicable.

xiii. Each order exceeding $2,500 shall be placed on a competitive basis unless supported by a written determination that one of the circumstances described at 16.505(b)(2)(i) applies to the order and the requirement is waived on the basis of a justification that is prepared in accordance with 16.505(b)(2)(ii)(B).

b. Fair Opportunity Ordering Procedures: The following are the fair opportunity ordering procedures to fulfill a requirement:

i. In accordance with FAR 16.505 Ordering, each awardee will be provided a fair opportunity to be considered for each order exceeding $2,500. In determining the procedures for providing the awardees a fair opportunity to be considered for each order, the Government shall compete the orders among all Contract awardees. Accelerated or streamlined procedures may be used, such as oral proposals or oral presentations, when selecting a Task Order awardee. If the order does not exceed $2,500, the Government need not contact each of the multiple awardees under the Contract before selecting an order awardee if the Government has information available to ensure that each awardee is provided a fair opportunity to be considered for each order.

ii. The Government shall give every awardee a fair opportunity to be considered for Task Orders exceeding $2,500 unless one of the following exceptions applies:

(a) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays;

(b) Only one Contractor is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized;

(c) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the Contract, provided that all awardees were given a fair opportunity to be considered for the original order;

(d) It is necessary to place an order to satisfy a minimum guarantee;

(e) A statute expressly authorizes or requires that the purchase be made from a specified source.

(f) Orders exceeding $2,500, but not exceeding the simplified acquisition threshold, the Contracting officer may utilize an exception to the fair opportunity process.

c. Task Order Content: The following is the Task Order content, as applicable, for each order issued:

i. Date of order.

ii. Contract number and order number.

iii. For services, Contract item number and description, quantity, and unit price or estimated amount including a clear description of the services to be performed.

iv. Deliverables or performance schedule.

v. Place of delivery or performance (including consignee).

vi. Any packaging, packing, and shipping instructions.

vii. Accounting and appropriation data.

viii. Method of payment and payment office.

d. Ordering Procedures for Task Orders exceeding $5 Million: For task orders in excess of $5 million, the requirement to provide all awardees a fair opportunity to be considered for each order shall include, at a minimum—

i. A notice of the task or delivery order that includes a clear statement of the agency’s requirements;

ii. A reasonable response period;

iii. Disclosure of the significant factors and sub-factors, including cost or price, that the agency expects to consider in evaluating proposals, and their relative importance;

iv. Where award is made on a best value basis, a written statement documenting the basis for award and the relative importance of quality and price or cost factors; and

v. An opportunity for a post-award debriefing.

vi. The following will be considered when developing the procedures:

a. Past performance on earlier orders under the Contract, including quality, timeliness and cost control.

b. Potential impact on other orders placed with the Contractor.

c. Minimum order requirements.

d. The amount of time Contractors need to make informed business decisions on whether to respond to potential orders.

e. Whether Contractors could be encouraged to respond to potential orders by outreach efforts to promote exchanges of information, such as—

i. Seeking comments from two or more Contractors on draft SOW, PWS and SOO;

ii. Using a multiphase approach when effort required to respond to a potential order may be resource intensive (e.g., requirements are complex or need continued development), where all Contractors are initially considered on price considerations (e.g., rough estimates), and other considerations as appropriate (e.g., proposed conceptual approach, past performance). The Contractors most likely to submit the highest value solutions are then selected for one-on-one sessions with the Government to increase their understanding of the requirements, provide suggestions for refining requirements, and discuss risk reduction measures.

G.5 52.232-18 Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

Section H – Special Contract Requirements

H.1 Contractor Identification Each contract employee shall identify themselves as a Contractor under this contract both orally and in writing. All Contractor emails (to include the emails from the Government account) and all other written correspondences, shall state the following in their signature line:

• The name of the company that they are employed by.

• Clearly identify themselves as a contract employee by stating “Government Contractor.”

The above identification requirement also applies to the following:

• Voicemails

• Placards

• Office Name Plates

• Any material produced under this contract, if a name of a Contractor is provided within.

Under no circumstance shall the Contractor state or imply that they are acting on behalf of the Government.

H.2 Policies and Guidance All work performed by the Contractor must adhere to the policies and guidance in the following manuals:

Federal Policies and Regulations Website

OMB Circular A-130, Management of Federal Information Resources http://www.whitehouse.gov/omb/circulars/a130/a13 0.html

OMB Circular A-123, Internal Control Systems http://www.whitehouse.gov/omb/circulars/a123/a12 3.html

OMB Circular A-127, Revised Financial Management Systems http://www.whitehouse.gov/omb/circulars/a127/a12 7.html

Federal Electronic Mail, Federal Information Processing Standards, Threats & Vulnerabilities http://www.nist.gov/computer-security-portal.cfm

FY 2004 Reporting Instructions for the Federal Information Security Management Act http://www.whitehouse.gov/sites/default/files/omb/ assets/omb/memoranda/fy04/m04-25.pdf

Section 508 Compliance http://www.access-board.gov/508.htm

Privacy Act Policies http://www.whitehouse.gov/omb/memoranda/m01- 05.html

The Computer Security Act of 1987 http://www.csrc.nist.gov/csspab/csa_87.txt

Indian Affairs Policies and Procedures Website

Departmental Manual, 375 DM 19 http://www.doi.gov/archive/nbc/formsmgt/forms/R OB.pdf

Acceptable Use Policy http://www.doi.gov/ethics/docs/internet.html http://www.whitehouse.gov/omb/circulars/a130/a130.html http://www.whitehouse.gov/omb/circulars/a130/a130.html http://www.whitehouse.gov/omb/circulars/a123/a123.html http://www.whitehouse.gov/omb/circulars/a123/a123.html http://www.whitehouse.gov/omb/circulars/a127/a127.html http://www.whitehouse.gov/omb/circulars/a127/a127.html http://www.nist.gov/computer-security-portal.cfm http://www.whitehouse.gov/sites/default/files/omb/assets/omb/memoranda/fy04/m04-25.pdf http://www.whitehouse.gov/sites/default/files/omb/assets/omb/memoranda/fy04/m04-25.pdf http://www.access-board.gov/508.htm http://www.whitehouse.gov/omb/memoranda/m01-05.html http://www.whitehouse.gov/omb/memoranda/m01-05.html http://www.csrc.nist.gov/csspab/csa_87.txt http://www.doi.gov/archive/nbc/formsmgt/forms/ROB.pdf http://www.doi.gov/archive/nbc/formsmgt/forms/ROB.pdf http://www.doi.gov/ethics/docs/internet.html

Network Account Password Policy http://www.bia.gov/cs/groups/public/documents/tex t/idc-000473.pdf

Media Protection Policy http://www.bia.gov/cs/groups/public/documents/tex t/idc-000474.pdf

Portable Device User Policy http://www.bia.gov/cs/groups/public/documents/tex t/idc-000475.pdf

Personal user of Government Resources Policy http://www.bia.gov/cs/groups/public/documents/tex t/idc-000476.pdf

Help Desk Use Policy http://www.bia.gov/cs/groups/public/documents/tex t/idc-000477.pdf

Email User Policy http://www.bia.gov/cs/groups/public/documents/tex t/idc-000478.pdf

Internet User Policy http://www.bia.gov/cs/groups/public/documents/tex t/idc-000479.pdf

Remote Access http://www.bia.gov/cs/groups/xraca/documents/text /idc009154.pdf

National Institute of Standards and Technology (NIST) Guidelines

Website

SP 800-37: Guide for Applying the Risk Management Framework to Federal Information Systems: A Security Life Cycle Approach http://csrc.nist.gov/publications/nistpubs/800-37-rev1/sp800-37-rev1-final.pdf

SP 800-44: Guidelines on Securing Public Web Servers http://csrc.nist.gov/publications/nistpubs/800-44-ver2/SP800-44v2.pdf

SP 800-47: Security Guide for Interconnecting Information Technology Systems http://csrc.nist.gov/publications/nistpubs/800- 47/sp800-47.pdf

SP 800-53: Recommended Security Controls for Federal Information Systems and Organizations http://csrc.nist.gov/publications/nistpubs/800-53- Rev3/sp800-53-rev3-final_updated-errata_05-01- 2010.pdf

The Government reserves the right to add to, change and or remove any of policies listed.

H.3 Key Personnel Certain skilled, experienced, professional and technical personnel are essential for accomplishing the work under this contract. These individuals are defined as "Key Personnel" and are those http://www.bia.gov/cs/groups/public/documents/text/idc-000473.pdf http://www.bia.gov/cs/groups/public/documents/text/idc-000473.pdf http://www.bia.gov/cs/groups/public/documents/text/idc-000474.pdf http://www.bia.gov/cs/groups/public/documents/text/idc-000474.pdf http://www.bia.gov/cs/groups/public/documents/text/idc-000475.pdf http://www.bia.gov/cs/groups/public/documents/text/idc-000475.pdf http://www.bia.gov/cs/groups/public/documents/text/idc-000476.pdf http://www.bia.gov/cs/groups/public/documents/text/idc-000476.pdf http://www.bia.gov/cs/groups/public/documents/text/idc-000477.pdf http://www.bia.gov/cs/groups/public/documents/text/idc-000477.pdf http://www.bia.gov/cs/groups/public/documents/text/idc-000478.pdf http://www.bia.gov/cs/groups/public/documents/text/idc-000478.pdf http://www.bia.gov/cs/groups/public/documents/text/idc-000479.pdf http://www.bia.gov/cs/groups/public/documents/text/idc-000479.pdf http://www.bia.gov/cs/groups/xraca/documents/text/idc009154.pdf http://www.bia.gov/cs/groups/xraca/documents/text/idc009154.pdf http://csrc.nist.gov/publications/nistpubs/800-37-rev1/sp800-37-rev1-final.pdf http://csrc.nist.gov/publications/nistpubs/800-37-rev1/sp800-37-rev1-final.pdf http://csrc.nist.gov/publications/nistpubs/800-44-ver2/SP800-44v2.pdf http://csrc.nist.gov/publications/nistpubs/800-44-ver2/SP800-44v2.pdf http://csrc.nist.gov/publications/nistpubs/800-47/sp800-47.pdf http://csrc.nist.gov/publications/nistpubs/800-47/sp800-47.pdf http://csrc.nist.gov/publications/nistpubs/800-53-Rev3/sp800-53-rev3-final_updated-errata_05-01-2010.pdf http://csrc.nist.gov/publications/nistpubs/800-53-Rev3/sp800-53-rev3-final_updated-errata_05-01-2010.pdf http://csrc.nist.gov/publications/nistpubs/800-53-Rev3/sp800-53-rev3-final_updated-errata_05-01-2010.pdf persons whose resumes were submitted and marked by the vendor as "Key Personnel" in response to the positions designated as “Key Personnel” within the Task Order requirements.

During the first six (6) months of performance, no substitutions shall be made of accepted key personnel except for sudden illness or death, or termination of employment. The Government shall accept substitutions only if in compliance with the “Substitution of Key Personnel" provision identified below.

All Contractor requests for approval of substitutions hereunder shall be submitted in writing to the COR and the Contracting Officer at least thirty (30) calendar days in advance of the effective date, whenever possible, and shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer necessary to approve or disapprove the proposed substitution. Proposed substitutes should have comparable qualifications to those of the person(s) being replaced. The COR and the Contracting Officer will evaluate such requests and promptly notify the Contractor of approval or disapproval in writing.

If the Government agrees to the substitution during the first six (6) months of this contract, the replacement personnel shall sign a letter of commitment to cover the difference of the six month period, as required under this contract.

H.4 Personnel Performance and Replacement The Government reserves the right to evaluate the technical skills of all individuals assigned to this effort and to request a replacement if such is deemed necessary by the Government. The Government reserves the right to accept or reject any proposed individual with written notification to the Contractor.

The Government reserves the right to assess the qualifications and acceptability of any individual proposed by the Contractor for any position, and may require the Contractor to replace an individual whose qualifications and suitability are judged deficient with written notification.

The Government reserves the right to evaluate the technical skill and competence of the individual and to require the individual’s replacement if the individual’s qualifications or performance are judged deficient at any time with written notification

Indian Affairs shall have and exercise complete control over granting, denying, suspending, and removing employment suitability clearances for Contractor employees and prospective Contractor employees. If the Government receives an unsuitable report on any Contractor employee after processing his or her forms, or finds a prospective Contractor employee unsuitable or unfit for his or her assigned duties, the COR will advise the Contractor that the employee shall be considered ineligible for contract performance.

Where temporary favorable suitability determinations have been granted, the Government Contracting Officer may request the Contractor to immediately remove any contract employee from the contract who has failed to receive a favorable suitability determination, whose continued employment is deemed contrary to the public interest, inconsistent with the best interests of security, or is identified as a potential threat to the health, safety, security, general well-being or operational mission of the agencies, bureaus, and its population. The Contracting Officer may also request the Contractor to immediately remove any contract employee from the contract should it be determined that the individual being assigned to duty has been disqualified for suitability reasons, or has been found to be unfit for performing duties during their tour(s) of duty.

For temporary and/or permanent replacement of personnel, the Contractor shall provide a resume for each individual to the Contracting Officer's Technical Representative (COR or Federal Project Officer) of any changes in personnel assignment at least two weeks (or as mutually agreed upon) prior to making any personnel changes, prior to that individual’s reporting for work on this effort. The Contractor will afford the Government the opportunity to interview the replacement candidate, if requested. Also, the Contractor personnel must submit necessary information to be issued a clearance prior to reporting for performance.

Contractor personnel under this contract shall not be: (1) Placed in a position where they are under the supervision or evaluation of a Government employee; and (2) Placed in a position of command, supervision, administration or control over Government personnel, or personnel of other Contractors. Given the nature of the contract requirements and the working environment, it may be necessary for Government and Contractor personnel to work as a team to accomplish work objectives, share knowledge, and work in a mutually supportive role. This should be accomplished while preserving the non-personal services nature of the contract. The operational need to work in concert should be accomplished in a manner consistent with preserving the management responsibilities of the Contractor. Working in a team environment, may require the Government to provide collaboration among the contract personnel which will require work direction from the Government. Work direction means a communication to Contractor personnel that directs or approves approaches, documents, presentations, or refinements to work; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instructions to Contractor personnel.

Work direction includes requiring analyses and development of other products within the scope of work for the contract.

The Contractor is at all times responsible for the quality of Contractor personnel work. It is the direct responsibility of the Contractor to perform all tasks normally associated with an employer-employee relationship, e.g., completing time cards, resolving quality of work issues, ensuring high motivation and morale, and resolving Government-identified Contractor performance concerns. To ensure effective and efficient services, the Contractor supervisory personnel need to establish and maintain work procedures that facilitate close and continuous coordination with agency Contracting Officers, Contracting Officer Technical Representatives (CORs), and other program management personnel. The Contractor supervision of Contractor personnel must also reflect the need to sustain a high-performing, highly motivated, and responsive team. The Contractor shall ensure that all Contractor personnel are adequately trained, possess the requisite experience, and are otherwise fully qualified to provide the high level of support required by agency prior to being assigned to this contract.

H.5 Security Requirements All Contractor personnel will be required to successfully pass a minimum background investigation for any requirement performed under the IDIQs and all Contractor personnel shall comply with Federal laws, regulations, standards, regarding information and information system security. All security requirements and clauses included in the IDIQs will also be applicable and flow down to any Task Orders awarded under the IDIQs. Security clearance consists of the DOI background check, taking the Federal Information Systems Security Awareness Training (FISSA) training and obtaining a security card.

H.6 Use of Government Computer System All personnel accessing the Government computer systems can expect their computer activities to be monitored. There should be no reasonable expectation of privacy in the use of any Department of the Interior system. The following notice is posted and provided to each individual upon entry into the IA computer system:

“THIS IS A NOTICE OF MONITORING OF DEPARTMENT OF THE INTERIOR

INFORMATION SYSTEMS. This system and all related equipment may be used only for official US Government business and limited personal use authorized in the Department of the Interior Policy on Limited Personal Use of Government Office Equipment. Notwithstanding this or any other policy guidance, this system may not be connected to the Internet, in any way, unless authorized by the Office of the Secretary. Unauthorized use of this computer system will subject you to disciplinary action or other penalties. Use of this system constitutes consent to monitoring for this purpose.”

Property Rights – IA will…